Data Quality Initiative-Update

1. Data Quality Initiative-Update May 14, 2008

2. Data Quality Initiative • The eWiSACWIS Data Quality Initiative will support counties, the BMCW and the Special Needs Adoption Program to identify and correct data that is critical for performance measurement and other state and federal reporting requirements. • Numbered Memo issued in January 2008

3. Why the Data Quality Initiative? • Federal Child and Family Services Review (CFSR) scheduled for FFY 2009 • Data will be used to measure state and county performance on the federal CFSR outcomes • Data will assess current performance and establish improvement targets • Clean data results in better outcomes and no penalties!

4. DQI-continued Initial DQI outputs were sent to counties in February 2008. Data included errors included in the: • AFCARS Exception Report (CM2102) • Placement Correction Report (SM10A33) • Re-Entry Report (SM10A24) Counties received from DCFS case specific outputs for AFCARS only errors, Placement and AFCARS errors, and Provider errors

5. Next Steps THANK YOU FOR YOUR EFFORTS! • Additional DQI outputs will be distributed the week of May 19, 2008 • Data will not include AFCARS errors for Elements #18-24 (Placement data) • Data will include AFCARS Demographic errors (Race, Hispanic/Latino Ethnicity, child ever adopted, child disability)

6. Additional Assistance • County agencies can request assistance through Area Administration (AA) or the eWiSACWIS Program Team County Liaison. BMCW Regions can request assistance through the Program Evaluation Manager (PEM) Unit.

7. Additional Assistance • eWiSACWIS Help Desk- Questions from agency staff regarding how to correct specific case errors or to discuss any technical concerns are to be referred to the Help Desk. The Help Desk is the primary source of technical assistance and will coordinate with the eWiSACWIS Program Team and Research Unit to respond to agency questions.

8. Future Activities/Reports • Placement Related Data • Additional demographic information • Data obtained from the following reports: • ASFA Timeline Summary-SM10a27a • ICWA Notification-SM10a28 • CPS Initial Assessment Timeliness-SM06a05

9. CPS Initial Assessment Timeliness-SM06a05Statewide Level: October-December 2007 reporting period Completed # IA Cmpltd Screened-in Assessments Med Days Med Days Med Days % IA Complete Assessments in 60 Days CPS Reports with Multiple to Screen-in to Assign to Approve in 60 Days CPS Reports CPS Reports IA worker IA 5326 2862 5662 290 0.15 0.31 57.88 53.74

10. Permanency Plan Report: SM0802-Permanency Plan Goal Summary: State LevelFebruary 2008 Children in Children in Children in Children in Children in Children in Children in Placement Placement Placement Placement Placement Placement Placement 0-60 Dy 2-6 M 7-12 M 13-24 M 25-36 M 37-48 M Over 49M Total Children 593 1,414 1,234 1,491 679 389 639 No permanency plan 467 166 35 11 7 3 14 No goal of record 59 435 141 37 4 3 6 Adoption 0 22 47 191 161 90 85 Reunification 65 748 916 981 276 96 66 Transfer Guardianship 0 11 25 91 61 43 83 Placement with Relative 1 12 24 63 42 44 73 Alternate Goal 1 20 46 117 128 110 312 Concurrent Goal 16 287 431 815 370 215 273

11. Permanency Plan Report: SM0802-Permanency Plan Review/Hearing Timeliness Summary: State Level-February 2008 Reporting Period Children in Children in Children in Children in Children in Children in Placement Placement Placement Placement Placement Placement 0-6 M 7-12 13-24 M 25-36 M 37-48 M Over 49 Months Total Children 2,007 1,234 1,491 679 389 639 No Perm Plan Review 1,744 317 166 29 7 32 No Perm Plan Annual ------ 890 345 89 35 45 Hearing Perm Plan Review Completed 263 916 688 62 5 5 (Timely) Perm Plan Annual Hearing ------ 340 715 43 25 25 Completed (Timely) Perm Plan Review Pending 24 34 39 15 7 20 (Not Approved) Perm Plan Annual Hearing 4 12 47 10 7 14 Pending (Not Approved) Perm Plan Review Completed ------ 1 637 580 319 531 (Not Timely) Perm Plan Annual Hearing ------ ------ 431 547 329 569

12. Re-entry Follow up • Concentrated effort to improve re-entry rates • Ongoing part of Data Quality Initiative • Improvement!!!!

13. Dashboard: May, 2007

14. Current Dashboard: Re-entry to Care

15. AFCARS Overview • Adoption and Foster Care Analysis and Reporting System • Created, in part, due to concerns about the lack of national information available • Data collected is case level information on all children in foster care for while the State child welfare agency has responsibility for placement, care or supervision and on children who are adopted under the auspices of the State’s public child welfare agency • Data required is information that would normally be collected during the course of a social worker’s assessment, planning and service provision • ACF has made proposed changes and additions to AFCARS Elements

16. “Why AFCARS?” • Administration for Children and Families uses AFCARS data for a number of reasons: • Responding to Congressional requests for current data • Responding to other Federal departments (General Accounting Office, Office of Management and Budget, Office of Inspector General) • Short and long term budget projections • Trend analysis • Targeting areas for greater or potential technical assistance efforts • Determining and assessing outcomes for children and families

17. More “Why AFCARS?” • Adoption Incentives Program • Child Welfare Outcomes Reports • Child and Family Services Reviews • Title IV-E Eligibility Reviews • Allotment of funds in the Chafee Foster Care Independence Program (CFCIP) • States are required to submit data semi-annually • November (April-September) • May (October-March)

18. A Sampling of Wisconsin AFCARS data (2008A) Foster Care Element #05: Date of Most Recent Periodic Review Frequency Percentage Cumulative Pct 2002 5 0.05 0.05 2003 28 0.28 0.33 2004 25 0.25 0.57 2005 50 0.50 1.07 2006 141 1.40 2.47 2007 3787 37.51 39.97 2008 2714 26.88 66.85 Not Reported 3347 33.15 Reported 6750 66.85 Total: 10097

19. Disability Foster Care Element #10: Disabilities Frequency Percentage Cumulative Pct Yes 1768 17.51 17.51 No 7311 72.41 89.92 Not Yet Determined 616 6.10 96.02 Not Reported 402 3.98 Reported 9695 96.02 Total: 10097

20. Foster Care Elements Foster Care Element #18: Date of First Removal from Home: Not Reported: 90 Foster Care Element #21: Date of Latest Removal from Home Not Reported 98 Foster Care Element #41: Current Placement Setting Not Reported 52

21. AFCARS Data Comparison What were the 5 most frequent outcomes for the children exiting foster care during Federal State FFY CY Reunification with Parent(s) or Primary Caretaker(s) 53% 65% Living with Other Relative(s) 11% 4% Adoption 17% 12% Emancipation 9% 8% Guardianship 5% 7%

22. Entries by Age Comparison Entries by Age 2006 National (FFY)State (CY) 0-4 years old 38.76% 32.48% 5-11 years old 27.10% 22.72% 12-15 years old 22.61% 29.81% 16+ years old 11.48% 14.87%

23. Discharge by Age Comparison Discharge by Age 2006 National (FFY)State (CY) 0-4 years old 30.26% 21.57% 5-11 years old 28.45% 21.19% 12-15 years old 17.66% 26.86% 16+ years old 23.61% 30.35%

24. Out-of-Home Care Statistics • DCFS will be developing an annual Wisconsin Children in Out-of-Home Care publication • Anticipated release of data for Calendar Year 2007 in the Fall of 2008

25. OHC Stats-2006 Total Number of Children in Out-of-Home Care On December 31, 2000 – 2006

26. Count and Percentage of Total Children in Out-of-Home Care By Race On December 31, 2006 CY 2006

27. Count and Percentage of Children in Out-of-Home Care with a Disability Determination on December 31, 2006

28. Entries by Child Age Range, CY 2006 Entries 2006

29. Initial Placement Settings, CY 2006 Initial placement settings

30. 5 Most Frequent Discharge Reasons for CY 2006 Discharge reasons

31. Children Discharged from Out-Of-Home Care during CY 2006 by Age Range Discharge by age range

32. Contact Information • David Sorenson Office of Program Evaluation and Planning david.sorenson@dhfs.wisconsin.gov 608-261-8896