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Tips for Effective Report Writing

Learn essential aspects to consider when planning and writing a report, including appearance, organization, content, aim, register, language, vocabulary, and structures. Discover how to structure your report effectively with clear headings, paragraphs, and recommendations based on survey findings. Enhance your writing by using formal language, Latinate verbs, and impressive vocabulary. Impress examiners with advanced structures and phrases while presenting results and recommendations logically and persuasively.

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Tips for Effective Report Writing

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  1. A Report

  2. Aspects to Consider When Planning • Appearance • Organisation • Content • Aim • Register • Language • Vocabulary • Structures

  3. Appearance • What should this writing look like? Not essential • Title? • Headings? YES! For every paragraph • Paragraphs? Yes. 4 or 5.

  4. Organisation • What do I need to present? • Information from personal experience or from From survey results? • Do I have to invent survey findings? Are the questions specified in the task? • How can I organise my report into paragraphs? 1. Introduction 2. finding 1 finding 2 3. 4. finding 3 5. Recommendation

  5. 1. Introduction • State your aim. (Get this from the exam task) • What is the survey based on? Content 2. Heading 1 • Survey finding 1 – Present results without interpretation. Save that for the recommendation! Heading 2 3. • Survey finding 2 4. Heading 3 • Survey finding 3 5. Recommendation • Your suggested plan of action. This must relate to…. • The survey findings • The aim of the report.

  6. Aim • Why am I writing this? To ask for information? To give information? To complain? To explain? To discuss? To convince? To recommend?

  7. Register • Who am I writing for? • Should it be Formal or informal? FORMAL!

  8. Language • How will the register affect the language? Contractions? NONE Verbs? Latinate when possible Linking words and phrases? Formal

  9. Vocabulary What vocabulary do I know related to this subject that will impress the examiner?

  10. Structures + Phrases • What structures can I use to impress the examiner? To present results - • Reported speech • Phrases that start with adverbs (surprisingly, understandably etc.) To indicate order of / add information - • Firstly, secondly etc. • Furthermore, moreover etc. Give your recommendation • As a result of the survey I would recommend…… • I also suggest ……. Other structures to impress- • Conditionals, relative clauses etc.

  11. Talking about quantity many, a great deal , a vast amount, a large number of MOST The majority … , The vast majority …, a large proportion … A FEW A small proportion…. , only a handful of……., a minority…. , hardly any / anybody …. One in four answered that …… Twenty five per cent felt that …… 1/4 A quarter of people were of the opinion that …. One out of every four people thought ….

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