chapter 10 l.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
Chapter 10 PowerPoint Presentation
Download Presentation
Chapter 10

Loading in 2 Seconds...

play fullscreen
1 / 53

Chapter 10 - PowerPoint PPT Presentation


  • 169 Views
  • Uploaded on

Chapter 10. Formatting a Document. What’s Inside and on the CD?. In this chapter, you will learn how to format text, using features such as: Bold and italic text Different fonts and font sizes Paragraph alignment Bulleted and numbered lists.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'Chapter 10' - avian


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
chapter 10

Chapter 10

Formatting a Document

what s inside and on the cd
What’s Inside and on the CD?

In this chapter, you will learn how to format text, using features such as:

Bold and italic text

Different fonts and font sizes

Paragraph alignment

Bulleted and numbered lists

Practical Computer Literacy, 2nd edition Chapter 10

how do i select different font font sizes and text colors
How do I select different font, font sizes, and text colors?

You can use the commands on the Home tab to select different text attributes for:

Letters

Words

Sentences

Paragraphs

Font refers to design or typeface of each character

Limit number of fonts for professional look

Practical Computer Literacy, 2nd edition Chapter 10

how do i select different fonts font sizes and text colors
How do I select different fonts, font sizes, and text colors?

Text attributes

Font

Font size

Normal font size 9 – 12 point

Range from 8 – 72 points

Larger font by typing in number larger than 72

Bold

Italic

Underline

Text color

Practical Computer Literacy, 2nd edition Chapter 10

how do i select different fonts font sizes and text colors5
How do I select different fonts, font sizes, and text colors?

Selected text

Change, add, delete formatting options

When finished, click outside highlighted area to deselect it

Font effects include

Shadow

Outline

Emboss

Click Editing, Select, then Select All on the Home tab to apply any text attributes to entire document

Practical Computer Literacy, 2nd edition Chapter 10

how do i select different fonts font sizes and text colors6
How do I select different fonts, font sizes, and text colors?

Practical Computer Literacy, 2nd edition Chapter 10

how do i apply bold italic and underlining attributes
How do I apply bold, italic, and underlining attributes?
  • Use commands in the Font group to apply text attributes
    • Bold
    • Italic
    • Underlining
  • Typically, you’ll apply attributes to text you’ve already typed, but you can apply attributes before typing new text
  • Command buttons both apply and remove attributes
  • Hyperlinks are automatically formatted with blue text and underlined

Practical Computer Literacy, 2nd edition Chapter 10

how do i apply bold italic and underlining attributes8
How do I apply bold, italic, and underlining attributes?

Practical Computer Literacy, 2nd edition Chapter 10

how do i use the font dialog box
How do I use the Font dialog box?

Some text attributes are available only from Font dialog box, such as character spacing option

Font dialog box allows applying multiple formatting options to selected text

Use the Character Spacing tab to change the scale, spacing, vertical position, or kerning of selected text

The Preview area shows how your formatting affects the selected text

Practical Computer Literacy, 2nd edition Chapter 10

how do i use the font dialog box10
How do I use the Font dialog box?

Practical Computer Literacy, 2nd edition Chapter 10

how do i center and align text
How do I center and align text?

Left-aligned text

Positioned straight against left margin

Appears uneven on right margin

Centered text

Positioned between margins

Typically used for titles

Practical Computer Literacy, 2nd edition Chapter 10

how do i center and align text12
How do I center and align text?

Justified text

Both left and right margins aligned

Typically used in formal documents

More professional look

Right-aligned text

Rarely used

Can be useful for headings in a paper, or return address in a letter

Practical Computer Literacy, 2nd edition Chapter 10

how do i center and align text13
How do I center and align text?

Alignment options apply to entire paragraph

Click in paragraph to align, then click appropriate align button

You don’t have to select all the text

To center title

Press Enter key after title

Click anywhere in title

Click Center button

Practical Computer Literacy, 2nd edition Chapter 10

how do i center and align text14
How do I center and align text?

Practical Computer Literacy, 2nd edition Chapter 10

how do i use styles
How do I use styles?

Style consists of predefined formatting applied to selected text

Advantages of styles:

Consistency in formatting

Recognized by desktop publishing programs and Web authoring tools

Practical Computer Literacy, 2nd edition Chapter 10

how do i use styles16
How do I use styles?

Create style

Styles Dialog Box Launcher

New Style

Remove style

Select text

Select Normal style

Practical Computer Literacy, 2nd edition Chapter 10

how do i use styles17
How do I use styles?

Delete style

Styles Dialog Box Launcher

Right-click style to delete

Click Delete

Click Yes

Click Close

Practical Computer Literacy, 2nd edition Chapter 10

how do i use styles18
How do I use styles?

Practical Computer Literacy, 2nd edition Chapter 10

how do i add numbering and bullets to a list
How do I add numbering and bullets to a list?

Bullet is symbol placed before each item in list

Set off list without implying specific order

Numbered lists imply order to listed items

Bullets and numbering work same way:

Select items in list

Click Numbering button or Bullet button

Practical Computer Literacy, 2nd edition Chapter 10

how do i add numbering and bullets to a list20
How do I add numbering and bullets to a list?

If list has not been typed:

Click Bullet or Numbering button

Type list

At end of list, click button to discontinue

To remove numbering or bullets:

Select list

Click appropriate button

Practical Computer Literacy, 2nd edition Chapter 10

how do i add numbering and bullets to a list21
How do I add numbering and bullets to a list?

Word automatically renumbers list if you add, delete, or move items

If numbering is incorrect

Select list

Click numbering button twice

To change style

Right-click selected list

Highlight Bullets and Numbering

Select a format

Practical Computer Literacy, 2nd edition Chapter 10

how do i add numbering and bullets to a list22
How do I add numbering and bullets to a list?

Practical Computer Literacy, 2nd edition Chapter 10

how do i add numbering and bullets to a list23
How do I add numbering and bullets to a list?
  • A multilevel list displays list items in levels and sublevels
    • Used in outlines and legal documents
  • You can apply bullets or numbering after entering the list
  • Press the Tab key to change a list item to the next level down, or Shift+Tab to move a list item up a level

Practical Computer Literacy, 2nd edition Chapter 10

how do i add numbering and bullets to a list24
How do I add numbering and bullets to a list?
  • You can define custom styles for text, numbers, and bullets
    • Click the arrow next to the Multilevel List button
    • Select Define New Paragraph
  • Change a number manually by right-clicking the number and selecting Set Numbering Value

Practical Computer Literacy, 2nd edition Chapter 10

how do i add numbering and bullets to a list25
How do I add numbering and bullets to a list?

Practical Computer Literacy, 2nd edition Chapter 10

how do i adjust line spacing
How do I adjust line spacing?

Word defaults to single-spacing

Other spacing options can be applied to paragraph, group of paragraphs, or entire document

Space between paragraphs can also be adjusted

Practical Computer Literacy, 2nd edition Chapter 10

how do i adjust line spacing27
How do I adjust line spacing?

Double-space document by setting line spacing to double-space

To set line spacing for one paragraph:

Position insertion point in paragraph, click the Paragraph Dialog Box Launcher on Home Or Page Layout tab

Select desired line spacing from Line-spacing drop-down list on Indents and Spacing tab

To adjust line spacing for more than one paragraph, select paragraphs, then follow above guidelines

Practical Computer Literacy, 2nd edition Chapter 10

how do i adjust line spacing28
How do I adjust line spacing?

To set line spacing for entire document before you begin typing:

Click Editing, Select, then click Select All

Click the Paragraph Dialog Box Launcher on Home or Page Layout tab

Select line spacing, then click OK

As you type, text appears with selected line spacing

Practical Computer Literacy, 2nd edition Chapter 10

how do i adjust line spacing29
How do I adjust line spacing?

Practical Computer Literacy, 2nd edition Chapter 10

how do i use tabs
How do I use tabs?

Use Tabs to align text in columns

Default tab stops – every ½ inch

Tab stops can be changed

Personal tab stops can be added

Practical Computer Literacy, 2nd edition Chapter 10

how do i use tabs31
How do I use tabs?

Many types of tab stops:

Left tab stop aligns text on left side of tab

Right tab stop aligns text on right side of tab

Center tab stop centers text at that location

Practical Computer Literacy, 2nd edition Chapter 10

how do i use tabs32
How do I use tabs?

Decimal tab stop aligns numbers with decimal at tab location

Bar tab stop places vertical bar at tab location

Leader – line of punctuation characters that fills area from text to tab stop

Typically used in table of contents

Practical Computer Literacy, 2nd edition Chapter 10

how do i use tabs33
How do I use tabs?

To clear tab stop

Click it in Tab stop position box

Click Clear button

To clear all tab stops

Click Clear All button in Tabs dialog box

Practical Computer Literacy, 2nd edition Chapter 10

how do i use tabs34
How do I use tabs?

Tab stops on Word ruler bar are represented by these icons:

Practical Computer Literacy, 2nd edition Chapter 10

how do i use tabs35
How do I use tabs?

To set tab stops using ruler:

Click appropriate icon at left end of ruler

Click location on ruler to set tab stop

To change position of tab stop, select it and slide left or right

If the ruler bar is not displayed:

Click the View tab

Select the Ruler option in the Show/Hide group

Practical Computer Literacy, 2nd edition Chapter 10

how do i use tabs36
How do I use tabs?

Practical Computer Literacy, 2nd edition Chapter 10

how do i indent text
How do I indent text?

Text can be indented from left, right, or both margins

First line of text can be indented differently from rest of paragraph

Hanging indent will move first line of text more to left than rest of text

Practical Computer Literacy, 2nd edition Chapter 10

how do i indent text38
How do I indent text?

To indent a paragraph from left or right:

Click spin box buttons in appropriate Indentation box to increase or decrease indent distance

Check Preview section to see how indentation affects paragraph

To indent first line:

Select First Line from Special pull-down list

Select amount of indentation from By spin box

Practical Computer Literacy, 2nd edition Chapter 10

how do i indent text39
How do I indent text?

To create hanging indent:

Select Hanging from Special pull-down list

Select amount of negative indent from By spin box

Indent settings apply to paragraph that contains insertion point

To apply indent settings to more than one paragraph:

Select paragraphs

Use Paragraph dialog box to set indent

Practical Computer Literacy, 2nd edition Chapter 10

how do i indent text40
How do I indent text?

Practical Computer Literacy, 2nd edition Chapter 10

how do i add footnotes or endnotes to a document
How do I add footnotes or endnotes to a document?

Footnotes and endnotes typically used to add comments to blocks of text or cite references to other documents

Footnote appears at bottom of page containing corresponding superscript number

Endnote appears at end of section or chapter

Practical Computer Literacy, 2nd edition Chapter 10

how do i add footnotes or endnotes to a document42
How do I add footnotes or endnotes to a document?

Click References tab, click Insert Footnote or Insert Endnote button

Footnote and Endnote dialog box appears

Click appropriate option

Delete footnote or endnote by selecting number that corresponds to note in text, and pressing Delete key

The References tab contains several tools for adding citations to a document

Practical Computer Literacy, 2nd edition Chapter 10

how do i add footnotes or endnotes to a document43
How do I add footnotes or endnotes to a document?

Practical Computer Literacy, 2nd edition Chapter 10

how do i work with outlines and other document views
How do I work with outlines and other document views?

Word provides several ways to view documents:

Format marks reveal hidden symbols that indicate paragraph breaks ¶, spaces ·, and tab stops . To display, click Show/Hide toolbar button

Print Layout View

Web Layout View

Outline View

Change views by clicking one of the View buttons in the lower-right corner of document window, or clicking View on ribbon

Practical Computer Literacy, 2nd edition Chapter 10

how do i work with outlines and other document views45
How do I work with outlines and other document views?

Outline view handy for organizing content

Assign outline levels to each title, heading, and paragraph

View any level of outline to get overview, or include all details

Easy to rearrange sections to streamline document’s organization

Practical Computer Literacy, 2nd edition Chapter 10

how do i work with outlines and other document views46
How do I work with outlines and other document views?

Microsoft Word uses following conventions to indicate outline levels:

Plus sign indicates heading with subtext

Small solid circle indicates body text at lowest level of outline

Gray line under heading indicates subordinate text not displayed

Dash indicates heading without subordinate text

Practical Computer Literacy, 2nd edition Chapter 10

how do i work with outlines and other document views47
How do I work with outlines and other document views?

Practical Computer Literacy, 2nd edition Chapter 10

how do i create a table
How do I create a table?

A table is a grid of rows and columns

Cell – intersection of each row and column

Cell can hold text, numbers, or a graphic

Format an entire table or individual cells

Place insertion point where you want table

Click Insert tab, click Table, then click Insert Table

Set number of rows and columns, then click OK

Practical Computer Literacy, 2nd edition Chapter 10

how do i create a table49
How do I create a table?

To add text, click cell, type text

Word wrap expands size of cell

Move to another cell using arrow keys, or Tab key, or click desired cell

Select table style from the Table Styles group for formatting options

Practical Computer Literacy, 2nd edition Chapter 10

how do i create a table50
How do I create a table?

To insert new column or row:

Place insertion point in cell closest to where you want new row or column

Click Layout tab, choose from among the options to specify a placement

To delete column or row:

Click Layout tab, click the Delete command, select from among the options

To adjust width of column

Position pointer over dividing line between columns

When pointer changes to , press left mouse button and drag column to correct width

Practical Computer Literacy, 2nd edition Chapter 10

how do i create a table51
How do I create a table?

Practical Computer Literacy, 2nd edition Chapter 10

can i format a document into columns
Can I format a document into columns?
  • Three ways to format text into columns
    • Tabs
    • Tables
    • Columns
  • Columns allow you to fill the left column entirely with text and then continue into the right column

Practical Computer Literacy, 2nd edition Chapter 10

can i format a document into columns53
Can I format a document into columns?

Practical Computer Literacy, 2nd edition Chapter 10