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Securely Archive Your Legacy Systems with Our Expert Solutions

Archive your legacy systems with our expert services! We offer secure and efficient solutions for preserving outdated systems, ensuring your data remains accessible, compliant, and protected. Simplify your IT landscape, reduce costs, and future-proof your organization by archiving legacy data with us today.

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Securely Archive Your Legacy Systems with Our Expert Solutions

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  1. Archive your legacy systems with us! – Tanja Koenig –

  2. What can you expect from today's presentation? Company profile Your advantages of a project with AvenDATA GmbH 06 01 Use cases 02 07 Differences to other providers Archiving procedure in detail 03 08 Live presentation archive software ViewBox 09 04 Project experience Next Steps 05 System experience 2

  3. Who is AvenDATA GmbH? Berlin, headquarter s (Germany) Budapest (Ungarn) New York (USA) Mumbai (Indien) AvenDATA spans over the globe We work 100% remote all over the world. 3

  4. Who is AvenDATA GmbH? AvenDATA GmbH founded in 2003 as a spin-off of the renowned auditing and tax consultancy company Mazars GmbH & Co. KG (www.mazars.de) The core competence of AvenDATA lies in the archiving of legacy IT systems ViewBox software solution for legally compliant and audit- proof reproduction the database and business logic of your legacy system 4

  5. What experience has AvenDATA been able to gain in 17 years? 3,100 04 3,100 180 Customers worldwide Locations worldwide Global Archiving projects Employees 5

  6. When is the ViewBox used? IT-Application - Decommissioning Switch off all legacy systems in compliance with legal requirements. Liquidation / Insolvency Due to liquidation it can be required that applications needs to be archived. Carve-out Client related extraction and archiving becoming relevant. 6

  7. When is the ViewBox used? Mergers and Acquisitions Also IT applications needs to be considered within mergers and acquisitions. SAP HANA S/4 HANA requires companies to archive legacy SAP instances which were not migrated to the new environment. Result: ViewBox as a solution for structured and unstructured data 7

  8. What kind of legacy IT systems can the solution be used for? ERP-SYSTEMS MAIL SERVER Lotus Notes, Microsoft Exchange... ASP, JD Edwards, Oracle, Navision, AS400 TICKET-SYSTEMS JIRA, OTRS, etc... OPTICAL ARCHIVES Content Manager, IXOS, Easy, SER CRM-SYSTEMS FILESERVER SYSTEMS ASP, JD Edwards, Oracle, Navision, AS400 8

  9. What does a sample project plan look like? 9

  10. Wo kann AvenDATA ihre Erfahrungen weitergeben? Test concepts for users Jour fixes on project Based on 18 years of experience became archiving standards developed and perfected statuses Kick off meeting Documentation templates Training documents Checklist s 10

  11. How are the requirements for the project taken up? Technical legacy system analysis using a checklist database System version | Database size | Access options | Archive connection etc. Technical legacy system analysis using View catalog Record the required | Queries in the archive system | Selection criteria 11

  12. What does the system check mean for you? Free system check Takes about an hour or two Implementation is carried out by an experienced project manager Do a check on that, The effort is manageable for you! 12

  13. Do a check on that, The effort is manageable for you! Fixed price offer to minimize the monetary risk Consideration of legal and internal requirements Basis for planning and decision-making for an archiving project 13

  14. How does AvenDATA work in archiving - data extraction? Extraction of all system tables including a completeness check using Data extraction logs as part of the procedural documentation Hashing of the extracted tables Exception: Carve Outs - a filtered data is extracted here Client / company code level 14

  15. How does AvenDATA work in archiving - data extraction? Result Ensuring the Data completeness | Audit security as well as the flexibility to be able to create views even after switching off 15

  16. How is the data completeness verified? Old system table Number of records Table ViewBox Number of records A000 0 a000 0 A001 0 a001 0 A002 20 a002 20 A003 525 a003 525 A004 504066 a004 504066 A005 2982 a005 2982 A006 0 a006 0 A007 66 a007 66 A008 0 a008 0 A009 0 a009 0 A010 0 a010 0 A011 33 a011 33 A012 0 a012 0 A013 8 a013 8 A014 16 a014 16 A015 0 a015 0 A016 0 a016 0 A017 1507454 a017 1507454 A018 1990 a018 1990 A019 0 a019 0 16

  17. How does AvenDATA proceed with archiving - data import? Data import of the extracted databases taking into account society-specific structures such as Client Fiscal year Accounting area Data can be selected again and given authorizations Result 17

  18. How does AvenDATA proceed in archiving - view creation? Creation of views by means of macro export, extraction of structural information, Data dictionary analysis Documentation and storage of all views scripts for traceability in JIRA 18

  19. How does AvenDATA proceed in archiving - view creation? Generation of trial views in the form of test cases from the old system and the archive system ViewBox Possibility of mapping DrillDown / DrillUp functionality, input help and Selection parameters 19

  20. How does AvenDATA map internal processes in archiving? Open Question Quality Checking Cross Checking New Building Development Reopened Ready Wrong SAP Expert 20

  21. How does AvenDATA prove data integrity? Selection of the view Bank master data on the fields Bankland and Bank key 21

  22. How does AvenDATA prove data integrity? Value check in Results mask of the view Bank master data 22

  23. How does AvenDATA prove data integrity? Selection of the view Accounting documents on the fields Document number, Fiscal year and accounting area 23

  24. How does AvenDATA prove data integrity? Value check in Results mask of the view Accounting documents 24

  25. How does AvenDATA prove data integrity? Selection of the view Material master on the field Material number 25

  26. How does AvenDATA prove data integrity? Value check in Results mask of the view Material master 26

  27. Which export functions does the ViewBox offer to meet the Z3 requirements, among others? The export function DART Ensuring the Query options for department and external Examiner (export center for Data carrier transfer) Any DART segments FI, CO, SD etc. can ad hoc filtered on fiscal year, Client and company code, to provide Predefined column selection to operate the manufacturer- specific interface for IDEA 27

  28. How can documents be integrated? Option-1 Complete extraction for archiving shutdown or relief  Extraction of the documents  Hashing of the receipts  Migration of receipts in ViewBox  Keywording and drill-down functionality 28

  29. How can documents be integrated? Option-2 Link to the optical archive Result Ensuring access to the documents using the ViewBox 29

  30. How can documents be called up again in the ViewBox? Entry via Document number in the view Accounting documents 30

  31. How can documents be called up again in the ViewBox? Document preview in the document archive 31

  32. How can documents be called up again in the ViewBox? Receipt view in the area Document archive 32

  33. How are the legal requirements met?  Description of the procedure including all work steps in the context of archiving  Proof of data completeness, data integrity and revision security  Description of the hardware and software used  Process documentation can be called up directly within the ViewBox Result Fulfilment of the requirements according to GoBD for submission for auditors or auditors 33

  34. How are the basics of dealing with the archive conveyed?  Training of the department in handling ViewBox and administration of user management  Takeover in subsequent operation 34

  35. What are the minimum requirements for on premise use of the archive? 2 Possible Operational Concepts         Delivery as a virtual machine 8 GB of RAM Processor: 4-core processor Storage space: depending on the amount of storage on the Database (SSD is recommended for optimal performance) Operating system: from Windows Server 2012 Software: IIS Server 8.0, MVC4 Framework, .Net Framework 4.5, Database server: MySQL 5.7 (recommended) A On Premise solution as in- house operation with the following technical Requirements: These are minimum requirements and higher 35

  36. How can the ViewBox be accessed in hosting? B    Static Lan2Lan VPN connection or a VPN connection using the Cisco client Note: The data center is certified according to ISO 27001, ISO 50001 and ISO 9001 There is also the option of using a dedicated server Hosting in the data centre of AvenDATA GmbH (e-shelter), Berlin with the following access options:  36

  37. How does AvenDATA deal with data security? In addition to the certification of the data center, AvenDATA audited several times Result  Compliance with security standards (Patch management, vulnerability scans, Malware scanner...)  Documentation of the internal IT processes in JIRA and Confluence  Daily, weekly and monthly checklist the IT administration  Continuous training and further development of all business areas  Policies and many more … 37

  38. How are the requirements of the General Data Protection Regulation met? Module for Data erasure within the ViewBox The ViewBox offers - in addition to a locking concept at data record level - a comprehensive deletion concept at system and annual level 38

  39. What do customers say about AvenDATA? “ In the past few years we different legacy systems, resulting from acquisitions and system consolidations archive together with AvenDATA, then switch off and IT costs for the continued operation of legacy systems save on.” “As part of a merger and a We have the resulting IT system consolidation Archiving solution from the house AvenDATA used to create a wide variety of Decommission legacy systems. It acted it is both structured and unstructured data generated using the ViewBox software successfully archived could become.” “We keep coming back to the in the last few years Legacy systems through the use of the Archiving the ViewBox archive software and then switch off. The solution could be for both structured as well as unstructured Data are used.” 39

  40. What do customers say about AvenDATA? “ Due to system integration With AvenDATA, we were able to successfully build an old system for one of our Archive subsidiaries and then switch off.” “ In cooperation with the company We were able to successfully use AvenDATA and resource-saving data archive a SAP legacy system.” “With the help of AvenDATA, Alpiq already has carried out several projects for archiving legacy SAP data. the The motivation was different in each case: sometimes it was subsets of a SAP system, which in the case of a sold part of the company in its SAP System, which is now safely stored with AvenDATA for revision purposes, another time it was about a dissolve entire old SAP system, in order to drastically reduce the operating costs to reduce” 40

  41. What do customers say about AvenDATA? “With the archiving solution ViewBox We could use AvenDATA in last year compliant with the regulatory requirements successful and efficient our SAP Archive old data.” “The archiving solution ViewBox we could use different Shut down legacy systems - without the Access to those subject to retention Losing legacy data.” “Together with AvenDATA our SAP system is archived.” “To get the most out of a digital To be prepared for external audits, has Atos Origin, AvenDATA GmbH with the configuration of your SAP DART Module. Atos Origin is through this uncomplicated and safe solution ideally for a digital tax audit prepared.” “With the ViewBox from AvenDATA we were able to successfully build an old one Archive financial accounting system and then the old system switch off.” 41

  42. Who are other customers?  Allianz Global Invest Kapitalanlagegesellschaft GmbH  ARAG SE  ALSO Germany GmbH  Axalta Coating Systems  Baloise Group  BlackRock Asset Management Deutschland AG  Company de Saint-Gobain  DuPont de Nemours (Germany) GmbH  Electrolux Group  GEHE Pharma Handel GmbH 42

  43. Who are other customers?  Joey's Pizza Service (Germany) GmbH  JCI Beteiligungs GmbH  Magna International Inc.  Moben GmbH & Co. KG  Müller Wholesale Ltd. & Co. KG  Nestlé Germany AG  Otto (GmbH & Co KG)  SEB Asset Management AG  Solarworld AG and many other well-known companies... 43

  44. For example, which systems has AvenDATA already archived? Nr. System Nr. System Nr. System Nr. System 1 4PM 16 BS-2000 31 EDI Invoice 46 IBM Content Manager 2 Abacus 17 CARAT 32 Eigenentwicklungen 47 IBM on Demand 3 ADABAS 18 Clinicom 33 ERP 48 IBS 4 Addison 19 ConCord 34 Exact 49 IFS 5 Agresso 20 CorbasHyp 35 Exchange Mailarchiv 50 IGS 6 APKF 21 CSS 36 FileNET 51 Infor 7 Argon 22 D3 37 Fileserver 52 INTEGRA 8 Arriba 23 Datev 38 Fischer Software 53 ISF 9 AS400 24 DCW 39 FliegelData 54 IWS 400 10 Avaloq 25 Diamant 40 Foss 55 IXOS 11 Axapta 26 Diaprod 41 Frontarena 56 JD Edwards 12 Baan 27 DKS 42 Hamburger Software 57 JDE One World 13 Basis 28 Documentum 43 HP/Unix Applikatione 58 KIS 14 Brain 29 Dogas 44 Hyperion 59 Klinika 15 Branchware 30 Easy Archiv 45 IAS 60 Klopotek 44

  45. For example, which systems has AvenDATA already archived? Nr. System Nr. System Nr. System Nr. System 61 Kondor+ 76 Microsoft Dynamics 91 RenCS 106 Soft M 62 Kordoba 77 Movex 92 Sage 107 STEEB 63 kVASy 78 Navision 93 Sage KHK 108 Sun 64 L5000 79 Oracle 94 SAP 109 Trema 65 Lexware 80 Orgasoft 95 SAP Bank Analyzer 110 U10 66 Loga 81 Oxaion 96 SAP CRM 111 V10 67 Lotus Notes 82 P&I Loga 97 SAP HR / HCM 112 V3 68 M3 83 Paba/Q 98 SAP IS-U 113 Vamos 69 Mainframe-System 84 Paisy 99 Schilling 114 Varial 70 MAS90 85 Peoplesoft 100 SDV 115 Vega 71 medico 86 Portolan 101 SER 116 Vegas 72 MegaPlus 87 Pro Alpha 102 ShopFloor 117 Wohndata 73 MESONIC 88 PSI Penta 103 Siemens TeamCenter 118 Wilken 74 MFG/Pro 89 QAD 104 SIMBA 119 Xentis 75 MHDS 90 Ratioplan 105 SISPRO 120 Xpert 45

  46. What features does the ViewBox offer from an IT perspective? IT security features Active Directory connection Audit trail / logging Data encryption Advanced password settings Role and user management 2-phase authentication via email Single Sign On (SSO) 46

  47. What features does the ViewBox offer from a business perspective? User features Document integration Drill-down functions Export Center Complex filter Sum function Validation function Input help function 47

  48. What savings potential does the ViewBox offer? The shutdown of legacy systems after previous archiving means significant cost reductions for our customers on the IT budget 48

  49. What savings potential does the ViewBox offer?  Termination of the licenses for the application of the legacy system  Termination of the database licenses for the legacy system  Shutting down the infrastructure (server licenses, electricity, etc.)  Termination of support contracts  Relief of internal IT resources to maintain the  Legacy systems (patches, update operating systems, etc.) 49

  50. What advantages does a project with AvenDATA offer you?  Unique investment  Shutdown of the legacy system  Legally compliant Archiving  Worldwide Reference projects  No License costs  No technical Know-how required  Enormous Cost efficiency  Fixed price solution 50

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