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Awards Made Easy

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  1. Awards Made Easy CAP Promotions & Awards Team Lt Col Tom Berg – Chair Lt Col Scott R. McCleneghan – Presenter

  2. What is CAP? • Civil Air Patrol? • Come And pay? • Crime And Punishment? • Coffee And Paperwork? • Come And Promote? • Come And Praise? Yes! Yes!

  3. Awards Made Easy Promotion Waivers

  4. Promotion Waivers - Process • Region Commander is promoting authority for all waivers below Major • Requests for waivers to Major or Lieutenant Colonel come to NPAT • All requests for waivers must be justified

  5. Promotion Waivers - Process • Squadron • Promotion Board makes recommendation • Squadron Commander signs Form 2 and forwards • Group (if applicable) • Group Promotion Board concurs • Group Commander signs Form 2

  6. Promotion Waivers - Process • Wing • Region • Region Promotion Board concurs • Region Commander signs Form 2 and forwards • National • Submitted to National Personnel & Member Actions Assistant (Currently Ms. Frances Sides)

  7. Promotion Waivers - Process • National (continued) • Forward to NPAT Team Leader (Currently Lt Col Tom Berg) • Consideration & vote by NPAT members • Consensus recommendation sent by NPAT Team Leader to Deputy Chief of Staff, Support (Col Joseph Guimond) with copy to National Personnel & Member Actions Assistant

  8. Promotion Waivers - Process • National (continued) • Concurrence by Deputy Chief of Staff, Support with recommendation to National Commander • Approval by National Commander • Form 2 mailed back to member’s commander for promotion ceremony

  9. Promotion Waivers - Process • Per CAPR 35-5, waivers granted when: • “the member concerned has a skill or background unique to CAP which makes him or her eminently qualified for the grade recommended ahead of his or her peers” • What is “unique to CAP”?

  10. Promotion Waivers - Process • Example that meets this: • Member who works at major national security facility, holds equivalent rank of colonel and has one-of-a-kind skills supporting operations • Example that does not: • Member is a law enforcement officer

  11. Promotion Waivers - Process • Guidelines • Generally prefer to see that the appropriate Professional Development level has been completed • Generally prefer to see that half of time in grade has elapsed • “Rule of thumb” is you get one promotion by waiver in you career • So, chose wisely!

  12. Awards Made Easy Awards

  13. Awards - Process • Squadron • Awards Committee recommends (CAPR 39-3, Para 7) • Squadron Commander signature (or e-Signature) • Group (if applicable) • Awards Committee concurs • Group Commander signature (or e-Signature)

  14. Awards - Process • Wing • Awards Committee concurs • Wing Commander signature (or e-Signature) • Region • Awards Committee concurs • Region Commander signature (or e-Signature)

  15. Awards - Process • Wing • Awards Committee concurs • Wing Commander signature (or e-Signature) • Region • Awards Committee concurs • Region Commander signature (or e-Signature)

  16. Awards - Process • National • Submitted to National Personnel & Member Actions Assistant (Currently Ms. Frances Sides) • Forward to NPAT Team Leader (Currently Lt Col Tom Berg) • Consideration & vote by NPAT members

  17. Awards - Process • National (continued) • Consensus recommendation sent by NPAT Team Leader to Deputy Chief of Staff, Support (Col Joseph Guimond) with copy to National Personnel & Member Actions Assistant • Concurrence by Deputy Chief of Staff, Support with recommendation to National Commander • Approval by National Commander

  18. Awards - Process • National (continued) • Administration by National Personnel and Member Actions Assistant providing certificate and approved Form 120 to Unit Commander • Presentation by Unit Commander • Unless a request is made for it to be presented at Wing, Region or National Conference

  19. Awards – Authority • Group CC • CAP Achievement Award • Wing CC • Commander’s Commendation Award • CAP Achievement Award • Certificate of Recognition for Lifesaving

  20. Awards – Authority • Group CC • CAP Achievement Award • Wing CC • Commander’s Commendation Award • CAP Achievement Award • Certificate of Recognition for Lifesaving

  21. Awards – Authority • Region CC • Exceptional Service Award • Meritorious Service Award • Commander’s Commendation Award • CAP Achievement Award • Certificate of Recognition of Lifesaving

  22. Awards – Authority • National CC • Distinguished Service Award • National Commander’s Unit Citation Award • National Commander’s Commendation Award • CAP Achievement Award • NEC • Silver Medal of Valor

  23. Awards – Content • Justification • Each award has a specific first and last paragraph • Middle paragraph(s) • Clear and concise • Professional • Spelling • Grammar • Specific

  24. Silver Medal of Valor • Opening Paragraph: • Grade and Full Name, CAP distinguished himself/herself by conspicuous heroic action at the risk of life, above and beyond the call of duty, at Location on Date by one phrase description of what was done. • Justification Paragraph(s): • This paragraph or these paragraphs should be clear, concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact. • Closing Paragraph: • Through his/her singularly courageous heroism and selfless regard for his/herfellow man, Grade and Last Name has reflected the highest credit upon him/herself and Civil Air Patrol.

  25. Bronze Medal of Valor • Opening Paragraph: • Grade and Full Name, CAP distinguished himself/herself by conspicuous heroic action where danger to self was probable and known, at Location on Date by one phrase description of what was done. • Justification Paragraph: • This paragraph or these paragraphs should be clear, concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact. • Closing Paragraph: • Through his/her singularly selfless and conspicuous actions, Grade and Last Name has reflected great credit upon him/herself and Civil Air Patrol.

  26. Distinguished Service Award • Opening Paragraph: • Grade and Full Name, CAP, distinguished himself/herself by conspicuous performance of outstanding service in a duty of great responsibility as Duty Assignment, Unit Name during the period Starting Date to Ending Date. • Justification Paragraph: • This paragraph or these paragraphs should be clear, concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact. • Closing Paragraph: • The singularly outstanding service of Grade and Last Name in this duty of marked national significance reflects the highest credit upon him/herself and Civil Air Patrol.

  27. Exceptional Service Award • Opening Paragraph: • Grade and Full Name, CAP, distinguished himself/herself by exceptionally outstanding service to Civil Air Patrol in a duty of great responsibility as Duty Assignment, Unit Name during the period Starting Date to Ending Date. • Justification Paragraph: • This paragraph or these paragraphs should be clear, concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact. • Closing Paragraph: • The exceptionally outstanding service of Grade and Last Name in this duty of significant responsibility reflects great credit upon him/herself and Civil Air Patrol.

  28. Meritorious Service Award • Opening Paragraph: • Grade and Full Name, CAP, distinguished himself/herself in the performance of outstanding meritorious service to Civil Air Patrol as Duty Assignment, Unit Name during the period Starting Date to Ending Date. • Justification Paragraph: • This paragraph or these paragraphs should be clear, concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact. • Closing Paragraph: • The distinctive accomplishments of Grade and Last Name are clearly outstanding and unmistakably exceptional when compared to similar achievements of personnel of like grade and responsibility. The efforts of Grade and Last Name reflect great credit upon him/herself and Civil Air Patrol.

  29. Commander’s Commendation • Opening Paragraph: • Grade and Full Name, CAP distinguished himself/herself by commendable service as Duty Assignment, Unit Name during the period Starting Date to Ending Date. • Justification Paragraph: • This paragraph or these paragraphs should be clear, concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact. • Closing Paragraph: • The distinctive accomplishments of Grade and Last Name are clearly and unmistakably exceptional when compared to similar accomplishments of members of like grade and responsibility. The efforts of Grade and Last Name reflect credit upon him/herself and Civil Air Patrol.

  30. Lifesaving Award • Opening Paragraph: • Grade and Full Name, CAP, distinguished him/herself by heroic actions in the saving of a human life at Location on Date. • Justification Paragraph: • This paragraph or these paragraphs should be clear, concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact. • Closing Paragraph: • By his prompt action and humanitarian regard for his fellowman, Grade and Last Name has reflected great credit upon him/herself and Civil Air Patrol.

  31. Unit Citation • Opening Paragraph: • The Full Name of Unit, Group, Wing or Region, CAP, City and State, distinguished itself by outstanding contributions to the Civil Air Patrol missions from Starting Date to Ending Date. • Justification Paragraph: • This paragraph or these paragraphs should be clear, concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact. • Closing Paragraph: • The professionalism and superior performance of the personnel of the Name of Unit/Group/Wing or Region reflect great credit upon themselves, their organization and Civil Air Patrol.

  32. Awards – Keys to Include • Actions – specific mention of the efforts expended. Such as: • Organized the 48 person activity training staff • Interviewed 100 former squadron commanders • Conducted over 2,000 hours of search and rescue training • Negotiated and wrote a formal MOU with UFGLA (that would be the University of Florida Gator Lovers Assoc.)

  33. Awards – Keys to Include • Results, such as: • 19 cadets earned their GTM3 qualifications • The formal UFGLA indoctrination syllabus was completed • 57 cadet orientation flights were provided to 25 cadets within Group I • 32 new senior members and 2 new cadets were recruited • 285 pictures showing the tornado damage within the county were provided to the EMA

  34. Awards – Keys to Include • Impact – what lasting changes has his/her action provided, and to whom. Such as: • The ambiguity of services provided to GEMA was eliminated • Three cadet squadrons were formed, now serving over 150 cadets

  35. Awards – Presentation • By an appropriate official • Setting • Family • Public Affairs • This is the only paycheck our members receive

  36. Frequently Observed Errors FOE’s (Promotions and Awards)

  37. Frequently Observed Errors Speeling Gramer Punctuation!#@$%*& Run-on-and-on-and-on-and-on sentences • Missing one or more of the three key elements is not honoring the efforts and accomplishments of the honoree

  38. Frequently Observed Errors • Not reading the regulation and understanding the criteria and limitations of the awards! • Results in (wonderful) write ups that have nothing to do with the award requirements

  39. References • CAPR 35-5, dated 27 Dec 2012 • CAPR 39-3, dated 28 Dec 2012 • CAPR 174-1 • CAPR 190-1 • CAPR 210-1 • CAPR 280-2 • CAPR 52-16 • CAPR 60-3 • CAPR 60-6 • CAPR 62-1 • CAPR 100-1

  40. Please complete the 2013 conference survey online for a chance to win a FREE registration to the 2014 conference in Las Vegas http://www.surveymonkey.com/s/13CAPConf

  41. Thank you for all your work! QUESTIONS?