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Welcome to Banner HR Non Status Exempt Training

Welcome to Banner HR Non Status Exempt Training. Why are you here?. To receive the most current, comprehensive information about non status exempt appointments To be introduced to changes made for processing retroactive appointments. To get answers to all of your questions!. The Process.

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Welcome to Banner HR Non Status Exempt Training

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  1. Welcome to Banner HR Non Status Exempt Training

  2. Why are you here? • To receive the most current, comprehensive information about non status exempt appointments • To be introduced to changes made for processing retroactive appointments. • To get answers to all of your questions!

  3. The Process Source documentation (request from department) Select the correct EPAF Review NBIJLST and possibly PEAEMPL, PPAIDEN

  4. Source Documentation • Should be received in a timely manner via email, phone, fax, etc. • Basic information should exist – employee name, ss#, activity date, rate, type of appointment (grad, adjunct faculty, etc.) department, supervisor, and department approval • Should be kept at the BSC for reconciliation to payment activity – make sure people were paid!

  5. Non Status Exempt Hires Any appointment involving a fixed dollar amount paid for a specific period of time worked – contract amount * to be used for non grant funded additional payments to status employees with the exception of summer salaries below the allowable amount ** to be used for grant funded additional payments to status employees that occur during the academic year or during the summer that exceed allowable amounts

  6. Before EPAF Data Entry • Select the Query date – refer to USNH HR & Payroll Deadlines document and Non Status Exempt EPAF cheat sheet for value • Select the EPAF (you have already done this at this point) Refer to Selecting the Right EPAF for the Job document. • Select the correct position – see Non Status Position list • Select the correct suffix – go to NBIJLST and enter 7/1/2003 as the effective date to determine the last suffix used for that position for that employee. Select the next suffix number.

  7. EPAF Data Entry • 4 steps (approval types) for each non status exempt hire EPAF • Hire/Job entry – define begin date, ecls, amount to pay, timesheet org, FTE etc. • Labor distribution – define foapal to expense • Earn – define regular earnings and retroactive pay amount • Termination – define end date

  8. EPAF Data Entry, cont. • Hire Step – updates PEAEMPL and NBAJOBS: • Dates, dates, dates – refer to Common PEAEMPL and JOBS dates document • Orgs, orgs, orgs: • Check distribution org – where the check goes (XUNHCM, XUNHPM, XUNHCK) • Home org – where the employee lives (permanent home) • Time sheet org – where the appointment lives (refer to Time Sheet Org Matrix) • ECLS – refer to Occupational Type to ECLS Crosswalk • Daily rate – non status exempt appointment tool • Pays and factors – non status exempt appointment tool • Contract dates – see Common PEAEMPL and JOBS Dates • Sub class code – see Subclassification Code list • FTE – see FTE/Approvals Cheat Sheet • Contract amount – enter full value of the appointment

  9. EPAF Data Entry, cont. • Earn Step

  10. EPAF Data Entry, cont. • Labor Distribution • Enter the appropriate foapal(s) – override dummy foapal • Termination • Last day of work for both effective date and personnel date • Transaction comments • Under Options menu enter supporting text for reference

  11. EPAF Submittal • Submitting the EPAF • Errors • Trapping Errors – review EPAF Trapping/ Nopeama Errors document for resolution • Warnings – please read and understand implications • Payroll calendar considerations • Pay attention to EPAF deadlines • EPAF must be approved status prior to the deadline

  12. Verifying the Appointment • Prior to payment: • Check EPAF Status in NOAEPAF or WEBI (see HR Webintelligence Reports document) • Check NBAJOBS • After payment: • Review PHAHOUR • Review payroll reports (see HR Webintelligence Reports document)

  13. Making Changes • Removing EPAF or appointment • If EPAF has not been submitted, user can Delete PAF (under Options menu). Never use Cancel PAF option • If EPAF has been submitted but not yet approved, approver can void EPAF in NOAAPSM or NOAEPAF. (user can void in NOAEPAF if document status is return/correction). • If EPAF has been completed and NBAJOBS record exists, contact UNH HR to have job removed • Changes in pay, dates, time sheet orgs, fte, sub class, ecls – contact UNH HR at Banner.HR.Office@unh.edu • Changes to expense distribution: • If future use labor distribution EPAF (may require deletion of future record – contact USNH Payroll at payroll@unh.edu ) • If past, use labor distribution form (http://www.finadmin.unh.edu/controller/pr_forms.html )

  14. Support • EPAF processing questions – CIS Help Desk – http://www.unh.edu/helpdesk/banner/howto_bannerhr.html • Security questions – email to UNH HR at Banner.HR.office@unh.edu • Payroll questions – email UNH/USNH Payroll at payroll@unh.edu • Appointment change requests – email UNH HR at Banner.HR.office@unh.edu • Banner HR reference material is located at http://www.unh.edu/hr/banner

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