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Resource Central Resource booking solution for Microsoft Outlook ®

Resource Central Resource booking solution for Microsoft Outlook ®. www.add-on.com. Outlook ® Integration. Meeting Room Overview. Catering & Services. Visitor Registration. ERP Integration. Complete Meeting Room Scheduling in 2 Minutes via Microsoft Outlook ®. Resource Central ->.

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Resource Central Resource booking solution for Microsoft Outlook ®

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  1. Resource Central Resource booking solution for Microsoft Outlook® www.add-on.com

  2. Outlook® Integration Meeting Room Overview Catering & Services VisitorRegistration ERP Integration Complete Meeting Room Scheduling in 2 Minutes via Microsoft Outlook® Resource Central ->

  3. Resource Central concept Service personnel: Web based order overview in real-time including reports Devices & Experiences People Want Microsoft Outlook® users: Fast workflow in their well-known Outlook® environment Enterprise-GradeSolutions Schedule meetings in 2 minutes - from meeting planning to invoicing the meeting expenses scalable and supporting time zones for international organizations Achievetime savings Improvework processes Improve resource optimization Achieverationalization complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes c

  4. Services – what are the users able to order? Meeting rooms Services Wi-Fi Resources Materials Take-Away Catering AV-equipment Hot-desks Flexible work spaces Parking tickets Flag hoisting Name badges All client specific wishes Catering Table arrangement complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes c

  5. Service personnel overview • Catering • Reception • IT department • Facilities • , change • Service personnel needs to easily and quickly • view • , and print orders • Overview; daily orders • View/print daily orders • Report; print all orders • Report; print grocery list • Integration report; e.g. finance • Create/change items, prices etc. • Overview; daily visitors • Visitor registration • Print name badges • Report; print guest list • Change name badges • Send e-mail upon visitor arrival • Overview; daily orders • View/print daily orders • Report; print all orders • Overview; daily orders • View/print daily orders • Report; print all orders complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes

  6. Customer casescheduling meetings including catering took 11-16 minutes for the entire process from planning to invoicing of services Time saving benefits • with Resource Central this process only takes 2 minutes Outlook users Catering Reception Other services • find room / location • criteria e.g. size/equip. • order catering & services • submit cost code • update meetings / orders • overview of ordered items • delivery time & location • who is the organizer • view payment / cost code • invoicing • expected visitors • meeting time & location • who is the organizer • name badges • digital signage • Wi-Fi access • table arrangements • flag hoisting • parking tickets • any client specific • Save 9 minutes per meeting with Resource Central • 20 meeting rooms with 4 meetings per day = a minimum time savings of 12 hours - per day! • 50 meeting rooms with 4 meetings per day = a minimum time savings of 30 hours – per day! • How much time can you save? Contact us at info@add-on.com for a personalized ROI analysis! complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes

  7. Resource Central – 3 steps to success - complete meeting room scheduling in 2 minutes • Step 1/3 In the Outlook® meeting invitation; click the “ResourceFinder” button to get the below window Easily search for and reserve meeting rooms, resources and order any service needed for the meeting Filtering Choose resources E.g. room 101 and a portable projector E.g. by country, city, department or floor F.eks. lokale 7 og en bærbar projektor Categories Time line view E.g. board rooms, video conference rooms or hot desks Review and book start and end time Overblik over eksisterende møder med farvekoder Language Details Choose local language and other settings E.g. pictures, hyperlinks, and deadlines for catering orders Angive sprog indstillinger Advanced search E.g. room for 14 persons with video conference equipment Order form E.g. catering and additional services complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes c

  8. Resource Central – 3 steps to success - complete meeting room scheduling in 2 minutes • Step 2/3 Order all additional services including catering, facilities, IT or any other services at the same time scheduling the meeting room, or wait until attendees have accepted to join the meeting Room information Finance E.g. enter cost code for use of invoicing Information about the room and deadlines for ordering F.eks. lokale 7 og en bærbar projektor Catering Catering II E.g. ordering 8 x coffee at 10:00 and 12 x lunch at 12:00 Setup different items for different rooms Overblik over eksisterende møder med farvekoder Flexible form Visitor registration Clients can setup special services for ordering E.g. pre-register visitors and print name badges Angive sprog indstillinger Extra services E.g table arrangement, Wi-Fi, integration to digital signage (meeting room or reception), educational materiel, messages for service providers, etc. Your imagination is the only limitation! complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes c

  9. Resource Central – 3 steps to success - complete meeting room scheduling in 2 minutes • Step 3/3 Service provider order overview – delivery time, organizer and meeting room information etc. • Orders are up-dated in real-time Daily orders Alter orders E.g. change ordered items to actual consumption Individual daily orders sorted on delivery time F.eks. lokale 7 og en bærbar projektor Messages Reports Communication between users and service provider 6 standard e.g. catering delivery list, guest list etc. Overblik over eksisterende møder med farvekoder Integration Selected dates E.g. to digital signage via XML E.g. view orders for future days Angive sprog indstillinger Accept / decline Service providers can reject orders Change items E.g. create and change items, prices etc. complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes c

  10. System requirements • Resource Central is a scalable solution developed around Microsoft Outlook® & Exchange to achieve optimal user experience and performance. Always view www.add-on.com for newest demands and information Outlook® EWS Integration 2007, 2010 and 2013MSI packages available No software installation on the Exchange Server Office 365 Exchange Full support for Office 365 is expected Q2, 2014 2007, 2010 and 2013 OutlookUsers add-in ResourceFinder Exchange Server RealTimeService Windows Server Small setup <50 resources CPU 2 cores, 2 GHz RAM 4 GB, HDD 1 GB 2008, 2008 R2 and 2012 (Full) ServicePersonnel SQL Server Medium setup <500 resources CPU 4 cores, 2-3 GHz RAM 8 GB, HDD 1 GB Resource CentralIIS App Resource CentralSQL database Integration 2008, 2008 R2 and 2012 (Full) Mainstream Support Large setup >500 resources Compliant with Microsoft Mainstream Support CPU 8 cores, 2-3 GHz RAM 12 GB+, HDD 1 GB + complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes

  11. Integration option: digital signage At central places: Ariadne Info System Devices & Experiences People Want At meeting rooms: Digital Sign Service Enterprise-GradeSolutions Displays current & future meetings Book, extend & end meetings on the sign Synchronizes with Outlook®/Exchange Adapt password, logo, white/black color etc. Professional dynamic digital communication flash, video, streaming, photo-play list, rss feeds Windows 7 hardwareor Modulex based Meeting overview & Wayfinding • Achieve further optimization of your meeting room usage by integrating Resource Central with digital signage e.g. 46” screen “Digital Sign” digital signage solutions digital signage solutions digital signage solutions digital signage solutions digital signage solutions

  12. Our customers • Add-On Products is the global leading vendor of calendar solutions to the Microsoft platform • To us, being the market leading vendor doesn’t only mean innovative software, but a strong concept based on ‘configurable standard products’, own 24/5 support center and own development center • See our many references and read customer cases on www.add-on.com complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes complete meeting scheduling in 2 minutes c

  13. Outlook® Integration Meeting Room Overview Catering & Services VisitorModule ERP Integration Complete Meeting Room Booking in 2 Minutes via Microsoft Outlook® Request more information or an online demo of Resource Central on info@add-on.com

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