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SMSA Mid-Year Update December 3, 2007. 1 - 1:05p Introduction 1:05 - 1:40p Focus Group Presentations * Treasury * Admissions * Curriculum * Social 1:40 - 1:55p Q/A 1:55p Wrap-up. Agenda. The goals of this session are to address 4 major financial aims as determined by SMSA:.

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Presentation Transcript
agenda
1 - 1:05p

Introduction

1:05 - 1:40p

Focus Group Presentations

* Treasury

* Admissions

* Curriculum

* Social

1:40 - 1:55p

Q/A

1:55p

Wrap-up

Agenda
slide3

The goals of this session are to address 4 major financial aims as determined by SMSA:

Decreased funding over the last 4 years with uncertain future income

Sources of group funding for those interest groups with a departmental affiliation

Sources of conference funding for individuals not affiliated with an interest group

Creation of a CFC Endowment

smsa funding breakdown 2007 2008
Expected Income 2007-2008: $52,900

Expenses:

Social:

Class Funds--$2,500 (total)

Social Funds--$3,000

Moonlighting--$13,000

Operations:

Copier Upkeep--$320

SMSA-sponsored events--$1,500

SMSA Operations--$2,500

Student Activities:

Research Travel Funds--$3,500

SPIF Funds--$1,000

Annual Funding--$25,000

SMSA Funding Breakdown 2007-2008
smsa endowment
Created ~7-10 years ago by the then current SMSA administration

Purpose of the endowment is both to

Support SMSA in future times of financial uncertainty or crisis

Back large projects that are in keeping with the ethos of SMSA and the general Stanford Medical student body

SMSA Endowment
slide7

Decreased SMSA Funding Over Time--

Proposed Solutions/Steps Taken:

Met with Jim Rollins & Brenda Lavell to discuss the possibility of creating student activities fees and implementing TECU system. Meeting to follow in upcoming weeks.

A written contract for the café/vending machines is currently in the works.

Arbor and Pacific Free Clinics were taken out of the annual funding process this year to lessen the overall group funding budget.

SMSA is implementing systems to help student groups find outside funding thereby lessening the overall group funding budget.

slide8

Problem 2: Group Funding

Many student groups continue to depend solely on SMSA funding despite the fact that they have departmental affiliations

  • Departmentally Affiliated Groups with Outside Funding
  • Radiology Interest Group--$2000 from the Radiology Department
  • Emergency Medicine Interest Group--$1000 from the Emergency Department
  • Pediatric Interest Group--$1500-$2000/year from the Pediatric Department
  • Departmentally Affiliated Groups WITHOUT Outside Funding
  • Healing HeARTs, Medical Students for Choice, OBGYN interest group, Ophthamology Interest Group, Student Interest Group in Neurology, Transplant Interest Group
slide9

Group Funding--

Proposed Solutions/Steps Taken:

Meeting has been proposed for next September to help student groups to find additional departmental funding.

Currently considering matched funding incentives for groups able to find outside funding

Getting the administration involved in this project by encouraging departments to support their sister student groups

slide10

Problem 3: Options for Individual Funding

  • SMSA maintains a budget of $3500 for students to present research at conferences
  • This fund pays up to $200/student of the student’s travel expenses
  • Each year, this fund is maxed out due to the popularity of the program
  • Additionally, we do not currently have the capacity to fund students who would like to attend conferences at which they are not presenting research
slide11

Individual Funding--

Proposed Solutions/Steps Taken:

SMSA would like to work with the administration to increase the support offered to medical students to attend conferences--either to present research or to learn more about a particular area of interest

slide12

Problem 4: Cardinal Free Clinics (CFC) requires future financial plans

CFC require massive funding to continue their role as functioning free clinics and institutions of the Stanford educational experience

slide13

CFC Endowment--

Proposed Solution/Steps Taken:

SMSA unanimously voted to pledge $100,000 to the CFC endowment

SMSA representatives shared the pledge commitment and stipulations at the last CFC board meeting

Met with Jim Rollins to discuss endowment gift and its impact on SMSA funds

Met with Zera Murphy, Josh Thiel and Carol Kersten to solidify language of the endowment

admissions working group

Admissions Working Group

David Craig

Adeoti Oshinowo

Laura Prolo

slide15

Overview

  • Interviewee Contact with Student Interest Groups

2. Interviewee Hosting Program

  • Student host perspective
  • Applicant perspective
slide16

Overview

  • Interviewee Contact with Student Interest Groups

2. Interviewee Hosting Program

  • Student host perspective
  • Applicant perspective
slide17
SMSA saw a need for..

Applicants to be better informed about student interest groups.

Interest groups to have organized access to interested applicants.

Why?
slide18
Admissions has a great system of online scheduling

Our Idea…

Extra page to online interview scheduling:

Applicants select groups to receive information about

Groups listed on this page:

Each group provides updated/supplemental information

When applicants select a group…

Applicant receives this information (personalized)

Groups are notified that the applicant is coming and interested

Online Checkbox System

example
SelectStudent Group

Interest Group#1

Blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb

Interest Group#2

Blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb

Interest Group#3

Blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb blurb

Example
slide20

Applicant Accepted for Interview

Applicants Select Groups of Interest when scheduling Interview

Groups will get Applicants’ emails and can choose to contact them

Applicants Receive 1-page insert about Groups they selected

Applicant may enjoy a nice dinner with the group of their choice

action items
[completed]Present to Admissions

Talk to IT about adding page

Contact emails from student groups willing to provide supplemental information

Work with IT implement page as part of interview scheduling

Action Items
slide22

Overview

  • Interviewee Contact with Student Interest Groups

2. Interviewee Hosting Program

  • Student host perspective
  • Applicant perspective
slide23
SMSA saw a need for…

An organized hosting program that is advertised to and easily accessible for interviewees.

Why?
slide24

Interviewee Hosting Program

- Student host perspective -

Survey:

n: 75

M: 42

F: 33

slide25

Interviewee Hosting Program

- Student host perspective -

slide26

Interviewee Hosting Program

- Student host perspective -

slide27

Interviewee Hosting Program

- Applicant perspective -

Survey:

n: 19

M: 6

F: 13

slide28

Interviewee Hosting Program

- Applicant perspective -

slide29

Interviewee Hosting Program

- Applicant perspective -

slide30

Interviewee Hosting Program

- Applicant perspective -

When a school HAS a student hosting program, my opinion of that school generally...

slide31

Interviewee Hosting Program

- Applicant perspective -

When a school DOES NOT HAVE a student hosting program, my opinion of that school generally...

slide32

Interviewee Hosting Program

Ideas:

  • Provide air mattresses/sleeping bags
  • Increase incentives
  • Advertise hosting program (both to interviewees and more to hosts)
  • Online signup/management system for host matching
  • - Add sign-up page to online interview scheduler
curriculum working group

Curriculum Working Group

Tiffany Castillo

Shaundra Eichstadt

Sumit Shah

areas in need of curriculum development as identified by students
Areas not being addressed by CCAP:

International Health

Women’s Health

LGBT Health

Community Health

Areas being addressed by CCAP:

Biochemistry

Structure of POM Q6

HHD

& other courses in the formal curriculum

Areas in Need of Curriculum Development as Identified by Students
slide35

Challenges Faced by Medical Students Interested in International Health

  • No centralized place at the SoM with IH resources/knowledge
  • No funding for service-learning immersion programs abroad
  • No International Health Application Area
  • No coherent IH curriculum at the SoM
  • Lack of communication to students & need for student involvement regarding the progress of IH initiatives at the SoM/greater University
  • We fail at recruiting strong applicants who are interested in IH
proposal
Work with faculty to develop an International Health Application

Create a multidisciplinary course that prepares students to engage in international health research and service-learning

E.g. “The Science of Implementation: Global Health Delivery”

Address resource management, advocacy, policy, CBPR methods

Partner with GSB, Law School, Design School, Education, etc.

Open to all graduate students and residents

Develop suggested timeline for coursework and IH activities

Yr 1 or 2: coursework (RIH, The Science of Implementation, ADEM lecture series)

Summer after Yr 1 or 2: field experience abroad with learning objectives to establish foundation and background in area of interest

Yr 2+: additional coursework in areas of interest, TS proposal

Work with residency programs to identify opportunities for collaboration

Proposal
slide37
Establish a funding process to support medical students and residents who want to engage in IH service-learning, immersion or clerkship programs

Develop a central IH resource for medical students that dovetails with the greater University IH Initiative (http://thestanfordchallenge.stanford.edu/get/layout/tsc/International)

Create a central website at SoM

Identify faculty advisor(s) for students interested in IH

Proposal

next steps
Create a SoM survey to:

Assess student interest in and thoughts on IH

Document past & current student IH activities

Work with OCH and key IH faculty throughout University to develop a student IH curriculum proposal

Meet with Dr. Baker about status of IH Application in Winter 2008

Present proposal to Deans in Winter 2008

Next steps
social chairs

Social Chairs

Sohan Japa

Maneesh Singh

our mission
Our Mission

To organize events representing a wide spectrum of student interests while also promoting interaction between…

Faculty and students

Stanford departments

Stanford graduate schools

SMS and other institutions

social events fall quarter

Bonfire at Ocean Beach in SF

Monthly Pub Series – “PubMed”

Back to School Night at Bistro 412

HHD Afterparty at Buddha Lounge

Karaoke night at BBC

1st years Post-finals Surprise Event

1st year/2nd year Party

Big Game Tailgate w/ SMS Alumni

Joint Halloween Party with Law School

UCSF Mixer in SF

Social Events – Fall Quarter
future events
Future Events

SMS Tahoe Ski Trip

Happy Hour with BioMASS

Spring Party Trolley in SF

Plenty of more PubMeds

More joint events with Law school, School of Education, and other graduate schools

Soliciting medical school for event ideas that represent a wide range of interests

moonlighting dance
“Moonlighting” Dance

A medical school tradition

Extremely well-attended (sold >300 tickets)

Attended by Clinical and Pre-clinical students

Part 2 of moonlighting will take place in the Winter

gardner fund

Gardner – Donated $5000 per year for 5 years

Goal of encouraging faculty & student interaction outside the classroom

Projects will be organized with Char Hamada

Advertise these funds to medical students to encourage event planning

Upcoming Events

Symphony Series

MOMA Trip

Faculty-Student Wine Tasting

Gardner Fund
soliciting our peers
Soliciting our Peers

Created smsasocial@gmail.com to better serve SMS

Some of their ideas:

Trip to Planet Granite Rock Climbing Gym

An event at the Graduate Community Center (aka “The 750 Pub”)

Bowling night at Palo Alto Bowl

Foosball and/or Ping Pong Tournament

Trip to Monterey Bay Aquarium

Hiking trip to Muir Woods

More events w/ the law school

got comments or ideas
Got comments or ideas?

Contact smsasocial@gmail.com