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Responsibilities of Club Secretary and Treasurer in Rotary Clubs

This document outlines the key responsibilities of the Club Secretary and Treasurer in Rotary Clubs. Essential duties include maintaining membership records, updating RI & District databases, issuing agendas and notices for meetings, and ensuring accurate recording of minutes. Additionally, they are responsible for managing RIBI and District subscription payments, making necessary reports to the RIBI/District Secretary/Treasurer, and ensuring a smooth handover of duties upon retirement. This role is vital for effective club administration and communication.

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Responsibilities of Club Secretary and Treasurer in Rotary Clubs

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  1. Special Notes – “Speakers” • President's Role • The Speaker • Introducing the Speaker • Vote of Thanks • Appreciation of Speaker • PR Opportunity Consider inviting partners and members of the public to hear a special speaker

  2. Duties of Club Secretary / Treasurer The following is a brief summary of the principal duties of the Secretary / Treasurer. • To ensure club membership and attendance records are kept. • To ensure that the R.I. & District databases are regularly updated • To issue all agendas/notices of meetings of the club and council. • To be responsible for the proper recording and preserving of the minutes of the club and council meetings. • In liaison with the Club Treasurer ensure that RIBI and District Subscriptions are paid by the due dates which are: -

  3. Duties of Club Secretary / Treasurer The following is a brief summary of the principal duties of the Secretary / Treasurer. • RIBI – subscriptions are payable half yearly as follows: - • Notification from RIBI Finance in June payment due no later than 10thAugust • Notification from RIBI Finance in December payment due no later than 10th February. • District – subscriptions are payable once yearly as follows: - • Notification from District Treasurer in June, payment due by no later than 10th August

  4. Duties of Club Secretary / Treasurer The following is a brief summary of the principal duties of the Secretary / Treasurer. • To make all other reports, proposals and nominations from the club, as required, to the RIBI / District Secretary / Treasurer. • Upon retirement from office, to hand over to a successor or to the President, all information, files and any other retained club property. • To perform such other duties as usually pertain to the office of ClubSecretary. Websites to Note RI www.rotary.org RIBI www.ribi.org Rotary Ireland www.rotary.ie

  5. Club Assembly Preparation

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