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New KY Drinking Water Programs How They Affect Water System Management. 2007 Water Personnel Training Seminar Provided by: KRWA and PSC Presented by: KY Division of Water/Drinking Water Branch. Presentation Outline. DWB Organization Technical Advisory Groups Water Line Extension Agreements

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new ky drinking water programs how they affect water system management

New KY Drinking Water ProgramsHow They Affect Water System Management

2007 Water Personnel Training Seminar

Provided by: KRWA and PSC

Presented by: KY Division of Water/Drinking Water Branch

presentation outline
Presentation Outline
  • DWB Organization
  • Technical Advisory Groups
    • Water Line Extension Agreements
  • Drinking Water Watch
  • Treatment Plant Capacity
  • Sanctions
  • Water Budgets
  • Needs Survey
changes within the department
Changes Within the Department
  • Department for Environmental Protection
    • Commissioner’s office moved to 300 Fair Oaks
    • 502/564-2225
  • Division of Compliance Assistance
    • Also moved to 300 Fair Oaks
    • Julia Kays is the new Branch Manager for the Certification and Licensing Branch
      • Operator Certification
      • Looking at incorporating other programs such as Landfill and Landfarming certifications
dwb organization new programs
DWB Organization/New Programs
  • Donna Marlin, Branch Manager
    • Technical Advisory Groups
  • DWB has 4 sections
    • Compliance: Frank Hall, Supervisor
      • Lab Certification
    • Technical Assistance and Outreach: Julie Roney, Supervisor
      • Stage 2, LT2, Groundwater Rules and AWOP
    • Plans Review: Mike Riley, Supervisor
    • Capacity Development: Leslie Harp, Supervisor
      • Sanitary Surveys
      • Design Capacity Reviews and Sanctions
      • SRF and SPAP
  • New “backdoor” number 502/564-8158
  • May be moving in winter of 2007 to 200 Fair Oaks
drinking water lab certification
Drinking Water Lab Certification
  • The Compliance Section has taken on the responsibility for the KY Drinking Water Laboratory Program (microbiological and chemical)
    • Developing a lab accountability program
    • Assisting with lab audits
area wide optimization program awop
Area-Wide Optimization Program (AWOP)
  • KY has been participating in AWOP for 10 years
  • Voluntary surface water system program that stresses optimized performance to go beyond meeting regulatory requirements
    • Turbidity
    • Disinfection by-products
  • AWOP assists systems in meeting current as well as future regulatory requirements
    • Long Term 2
technical advisory group tag
Technical Advisory Group (TAG)
  • DWB invited stakeholders to provide advice on water system-related topics
  • Members are from water systems, technical assistance providers, engineering firms, ADDs, industry associations and Division of Water
  • Sub-groups were formed for areas that require more in-depth discussions
    • Sub-groups provide recommendations to the main TAG and DWB
    • Recommendations will be considered and implemented if feasible
technical advisory sub groups
Technical Advisory Sub-Groups

Capacity Development

    • Technical/Managerial/Financial
  • Engineering
    • Agreed orders for in-house line extension work
    • Distribution system regulations
  • Compliance
  • Regulations
    • Stage 2
    • LT2
    • Groundwater Rule
water line extension agreed orders
Water Line Extension Agreed Orders
  • This is a pilot program with 7 water systems currently participating
    • Must have in-house engineering ability or partner with a consulting engineering firm
  • The purpose is to develop administrative qualifying criteria and design standards to obtain a “General Permit” for water main extensions
    • Streamlines approval process
    • Reduces DWB administrative and technical review burdens
    • Reduce the number of plans submitted to DWB by 70% within 3 years
    • Reduces development cycle time by providing economic benefits to local communities
    • Promotes the use of best industry practices
water line extension agreed orders12
Water Line Extension Agreed Orders
  • Two Subgroups
    • Qualifying
      • Develops the qualifications for eligibility to receive the permit
    • Standards
      • Establishes the technical design and construction standards for water main extension
compliance tag recommendations
Compliance TAG Recommendations
  • More IT staff
  • One data system
  • Uniform site identification process
  • Accessibility of e-accounts to more that 1 person at a water system
  • Design of a data “checker” for electronically submitted data
  • All certified labs required to submit electronically
  • Annual sample schedules from DWB
  • Workable schedule so less violations issued
drinking water watch
Drinking Water Watch
  • Read-only version of SDWIS-State compliance data base
  • Will not be a secure database
    • Everything in the database is available through a Freedom of Information Act (FOIA) request
    • No passwords or log-in
    • Available to everyone and anyone
    • Does not include latitudes or longitudes but will contain addresses
  • Updated monthly






treatment plant capacity design flow rates
Treatment Plant Capacity

(Design Flow Rates)

treatment capacity
Treatment Capacity
  • Capacity Development staff are reviewing MORs
  • Water treatment plants are being operated shorter time frames than approved
    • Could be exceeding approved treatment plant and/or filtration rates
    • Example:
      • Plant rated at 1,800,000 gpd (1250 gpm)
      • Actual production: 1,000,000 gpd/10 hours/60 min in an hour = 1667 gpm
      • 1667 gpm/1250 gpm x 100 = 133%
      • Could also be exceeding the approved filtration rate for the filters
water system sanctions28
Water System Sanctions
  • Sanctions are imposed by the Cabinet when a PWS cannot supply consistent water service in compliance with regulations
  • Cabinet may refuse to approve
    • Plans and specifications for system modifications
    • Extension of service to one or more customers
  • Sanctions are managed by the Capacity Development section
triggers for sanctions
Triggers for Sanctions
  • Sanctions are normally issued when
    • Exceeding water treatment plant design capacity
      • 85% of treatment design capacity for water-line extensions
      • 95% of treatment design capacity for water-line extensions and additional taps
  • Other sanction triggers include
    • Amount of water available
    • Last 12 months of MORs
      • Amount of water produced, amount purchased
    • Complaints, such as pressure
    • Issues found during Sanitary Surveys or Inspections
how sanctions are issued
How Sanctions Are Issued
  • Drinking Water Branch or Enforcement Branch initiates the process
  • Begins with an internal review process
  • Documentation includes
    • Reasons for sanctions, date imposed, exception procedures
    • Means of removing or negating the sanction agreement
  • Notifications are sent to (if applicable)

Public Water System Purchasers

Suppliers Division of Plumbing

Health Department Mayor

County Judge-Executive County Attorney

Cabinet Staff Consultants of the PWS

Area Development District

sanction exceptions
Sanction Exceptions
  • Exceptions to sanctions can be allowed
    • Example: Person needs water due to a medical issue
  • There is a specific form for the exception request
  • The request is then considered by the DWB
water budgets33
Water “Budgets”
  • Water budgets are designed to deal with capacity issues in water systems while they are on sanctions, still allowing for limited growth in an area until problems can be fixed
  • Cabinet determines how much water is available for system to budget
  • System provides list of projects and projected demands or needs (including any water allocations for purchasers and their contracts)
  • Voluntary Agreed Orders are negotiated.
  • Specific date established for sanctions to be lifted
water budgets34
Water “Budgets”
  • Budgets allow a water system to determine its own priorities
  • Only projects listed on the initial priority list will be accepted for review of construction permits
  • Situation tracked and monitored monthly
  • Priority lists may be amended every 6 months until the water system has used 100% of its available water
epa needs survey
EPA Needs Survey
  • The Needs Survey happens every 4 years
    • Response by the water system determines SRF dollar amounts
      • The amount of SRF dollars received from EPA determines how many projects can be funded’
      • Plus the SRF set-asides help fund the personnel of the branch (Plans Review engineers and Technical Assistance Staff)
  • 2007 Survey was sent to most KY large and medium systems
    • EPA visited 4 small KY systems
epa needs survey36
EPA Needs Survey
  • Good documentation is critical
    • Projects must meet SRF eligibility
    • Use information from sanitary surveys, engineering recommendations, capital and asset management plans, new regulations to help develop projects
  • Even if the water system doesn’t plan to use SRF dollars for a project, please complete the survey so the DWB can continue to support infrastructure improvements throughout KY
questions comments

Questions?? Comments??

KY Drinking Water Branch


Donna Marlin, Branch Manager