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Overview of Knowledge Acquisition, Organization, Use and Dissemination Techniques . Laura Larsson Cedar Collaboration November 6, 2004. All men (humans) by nature desire to know. (Aristotle, Metaphysics). Agenda/Objectives.

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overview of knowledge acquisition organization use and dissemination techniques

Overview of Knowledge Acquisition, Organization, Use and Dissemination Techniques

Laura Larsson

Cedar Collaboration

November 6, 2004

agenda objectives
  • Describe several techniques for acquiring, organizing, collaborating around, conveying/disseminating and securing personal knowledge
  • Discussion: What information management methods do you use?
acquiring information and ideas
Acquiring information and ideas
  • Formulate your question
  • Search your office for articles, books and reports
  • Discuss the question with nearby colleagues
  • Search the Web
  • Search online factual databases like PubMed
  • Visit a nearby academic library
  • Post your question to one or more Listservs or forums (social networking)
  • Contact a librarian to get additional help
what information do we collect when we re working on a project


Suggestions from colleagues


Snippets of information

URLs/Web pages

Email messages

PowerPoint presentations


Charts, tables, maps


And so on…

What Information Do We Collect When We’re Working on a Project?
evaluating information and ideas
Evaluating information and ideas
  • My colleagues will be discussing or have discussed how to evaluate quality and EBPH
  • Many Web sites dealing with how to determine quality
  • critical thinking
to keep or not to keep that is the important question
To Keep or Not to Keep? That is the (Important) Question
  • Most information is junk – until we need it (80/20 rule)
  • Call this unneeded information, “data waste”
  • Future importance of a piece of information
  • Information fragmentation
deciding what to keep
Deciding What to Keep
  • Difficult decision but is fundamental to personal information management
  • Part of the whole issue of determining quality
  • Exacerbating the information glut problem with the apps we add
  • Get feedback from knowledgeable colleagues
so now we have it so what do we do with it organizing information and ideas
Print it out

Cut and paste

Scan onto paper or digital format

Key it into our PCs, handhelds


Audio/Voice Recorders

Notebooks (paper) and index cards

Collect in appropriate applications

Dive slate

So Now We Have It, So What Do We Do With It? Organizing information and ideas
a few methods applications for organizing information
Desktop folders

Snippet management applications

Bookmark organizers

Citation managers

Personal Information Managers (PIMs)


Database managers


(A Few) Methods & Applications for Organizing Information
desktop folders
Desktop Folders
  • Organize folders by broad topic
  • Use a hierarchy to get to the most relevant document
  • Not critical to use My Documents for content
snippet management
Snippet Management
  • Many applications available for collecting bits of text
    • Unstructured text management
    • Sticky notes
scanning documents
Scanning Documents
  • Flat-top scanners (including scanner/copier/faxer combinations )
  • Handheld scanners (scanning pens)
  • Adobe Acrobat Standard software
  • ScanSoft PaperPort software
analyzing information and ideas
Analyzing information and ideas
  • Most practice-specific category of knowledge work
    • Skills and tools are unique to each community of practice (group of practitioners)
  • Excel
  • Relational database managers
  • Mindmapping applications
conveying information and ideas sharing using found information
Conveying Information and Ideas: Sharing/Using Found Information
  • Most of the tools we discussed today facilitate sharing of information in one way or another
  • Anything in digital format can be shared
    • In the current format or converted to another format
publishing tools
Publishing Tools
  • "productivity" suites
  • MS Office
    • Word, MS Publisher, PowerPoint
  • Open Office
  • HTML editors like DreamWeaver
  • Tools for creating elearning
collaborating around information and ideas
Collaborating around information and ideas
  • Personal networks and networking
  • Discussion lists, chat and Instant Messaging applications
  • Facilitation tools
    • Brainstorming
    • Mind mapping applications
    • Electronic whiteboards
  • OneNote
  • NetMeeting and instant messaging (IM)
  • TinyURL
brainstorming mindmapping
  • BrainStorming applications (Brainstormer)
  • Mindmapping applications
securing information and ideas
Securing information and ideas
  • Will discuss in my afternoon session
If it's green, it's biology.

If it stinks, it's chemistry.

If it has numbers, it's math.

If it doesn't work, it's technology.


contact information
Contact Information
  • Laura Larsson
  • Cedar Collaboration
  • larsson@cedarc.info or
  • larsson@u.washington.edu