Sponsored Projects Post Award Administration. ASD Academy Presentation May 17, 2004. Setting the Stage.
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ASD Academy Presentation
May 17, 2004
“For I am mindful that scientific achievement is rooted in the past, is cultivated to full stature by many contemporaries and flourishes only in a favorable environment. No individual is alone responsible for a single stepping stone along the path of progress, and where the path is smooth, progress is most rapid.”
--Ernest Orlando Lawrence
by dedicated research
teams typically composed of
UC Contract and Grants Manual defines Principal Investigator as the individual with primary responsibility for
Division Directors are accountable for the performance of LBNL PIs under their supervision. Basic responsibilities include:
What is a Sponsored Project Award Authorization (SPAA)
the costs could become
potentially unallowable costs.
principles of Contract 98
All awards are subject to the Cost Principles of Contract 98.
Jerry M. Kekos
Serves as an Advisor:
Serves as a Facilitator:
Serves as a Monitor:
Ensures the correct burden codes and other attributes are assigned to the proposal and the project.
As project nears closure a greater importance is placed upon monitoring certain costs:
Large supply expenditures
Closely track funds in vs. cost expenditures- request bridge when needed and appropriate
All Costs must be in support of the project.
One of the Division Analyst’s most important role is working with the PI and others to get the costs associated with an award right before it is invoiced.
Tools to Manage:
Pre-audit selected financial transactions
Provide institutional oversight on resource adjustments
Perform risk analysis ensure compliance
Reports instances of financial non-compliance
Prepare invoices to sponsors in timely basis
Prepare interim financial reports (with Divisions)
Approve or recommend approval of unexpended fund carry-forward
Assists P.I. & Divisions with procedural questions (billing & payments)
Proactively interacts with Sponsor during collection process
Reports instances of Financial non-compliance
but there is no advance paid/or total receipts available to offset costs
Award goes negative 4/15/04
Award remains negative through 5/31/04
Award and Projects Close effective 6/1/04