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Don’t Dump…Delegate. Dan Lawson Petros Consulting Services www.petrosconsultingservices.com. How well do you delegate?. Questions to ask yourself: Do I work long after regular hours? Do I take work home on a regular basis? Do I work longer than my staff?
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Don’t Dump…Delegate Dan Lawson Petros Consulting Services www.petrosconsultingservices.com
How well do you delegate? Questions to ask yourself: • Do I work long after regular hours? Do I take work home on a regular basis? • Do I work longer than my staff? • Do I spend time doing things for other people that they could do themselves? • In an emergency, is there no subordinate or colleague who could relieve me? • Do I lack the time to plan my tasks and activities? • When I return from a trip, is my desk piled high?
How well do you delegate? • Do I often have to postpone an important task to deal with others? • Am I constantly in a hurry in order to meet deadlines? • Do I spend time with routine work that could be done by someone else? • Do I dictate most of the correspondence, memos, and reports that I have to sign? • Do I lack time for social or company functions? • Do I want to be involved in, and informed about, everything? • Do I have a hard time following my priority list?
How well did you do? Add up how many times you answered with yes. 0-4 : You delegate extraordinarily well! 5-7 : You could improve your delegation style in several areas. 8-13 : You have a serious problem with delegation. Solving this problem should have absolute priority. Time Is Money: Save It, by Lothar J. Seiwert, Dow Jones-Irwin, 1818 Ridge Rd., Homewood, IL 60430
Don’t Dump…Delegate Two questions to ask leaders when they become ineffective or suffer burnout: • Do you have the ability to build a team? • Do you have the right people around you to share the load?
Don’t Dump…Delegate Your style will be determined by: • Your temperament. • Your team. • Communication with your team. • Your schedule. • Your priorities. • Your place in the organization.
Ten Reasons Why We Don’t Delegate • We enjoy the task too much. • We believe that the other person is already overloaded. • We have had a bad experience with delegating. • We are unable to find “qualified” people to delegate to. • We have wrong expectations.
Ten Reasons Why We Don’t Delegate • We have never done it. • We are insecure. • We want to keep control. • We don’t want to take the time to find, recruit and train other people. • We don’t like to bore people with repetitive tasks.
Steps to Successful Delegation • Know yourself. • Know your team. • Clearly define your priorities. • Clearly define the task. • Provide the resources needed. • Develop a list of working questions to gain feedback.
Steps to Successful Delegation • Develop a system of delegating authority. • Make clear the level of authority you have given to the person. • Hold people accountable for their actions. • Recognize effort and reward results.
Do’s and Don’ts of Delegation Do… • Delegate to develop people. • Delegate to someone who can do it at least 80% as well as you. • Communicate clearly and continually. • Trust the people on your team. • Delegate for results.
Do’s and Don’ts of Delegation Don’t… • Let the information chain get to long. • Ask one person to report to two or more people. • Make fuzzy job assignments. • Be to rigid. • Delegate and then advocate.
