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Benchmark Review Process for Partnership Districts: Timeline and Responsibilities

Learn about the updated Benchmark Review process for Partnership Districts through a comprehensive webinar, detailing timelines, expectations, and key activities such as documentation of evidence, benchmark assessments, structured conferences, and collaborative recommendations. Districts, ISDs/RESAs, and OPDs each have distinct responsibilities to ensure a successful review process. The structured conferences and presentations focus on interim target benchmarks, implementation fidelity, addressing inequities, and showcasing progress. The MI School Index score plays a role in determining school and district status within the partnership agreement.

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Benchmark Review Process for Partnership Districts: Timeline and Responsibilities

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  1. February 7, 2024 Partnership Districts Benchmark Review Webinar for Partnership Districts

  2. • The purpose of this webinar is to share information with partnership districts on the updated Benchmark Review process. • Attendees will understand timelines, expectations, processes, responsibilities, and next steps of the Benchmark Review process. Office of Partnership Districts (michigan.gov) Purpose and Objective Resources: • Comprehensive Guide for Partnership Districts • Section Four • Appendix B • Webinar Recording and Slide deck

  3. Benchmark Review Process Timeline - Four Major Activities Documentation of Evidence Benchmark Assessment Structured Conference Summary Report

  4. Timeline Timeline January 2024 ISD/RESA Data Submission and Assessment – Two Week Window District Communication to Schedule Benchmark Review Structured Conference 9/1/2024 10/1/2024 8/12/2024 11/1/2024 9/23/2024 - 12/13/2024 Structured Conferences 2/1/2024 3/1/2024 4/1/2024 5/1/2024 6/1/2024 7/1/2024 8/1/2024 9/1/2024 10/1/2024 11/1/2024 12/1/2024 1/1/2024 12/31/2024 District Documentation of Evidence & Self-Assessment​ – Six Week Window 8/1/2024 9/1/2024 10/1/2024 7/1/2024 10/18/2024 Preliminary Summaries – within 20 days of Structured Conference (SC) Final Summaries - Following Accountability Results

  5. Platform Timeline Documentation of Evidence Benchmark Assessment District Presentation (Ongoing) (Begins July 1) (September- December) PowerPoint/Google Slides/Other MICIP Portfolio Survey Monkey • Evaluate Interim Target Measure • Evidence Upload – Data set for each interim target benchmark MICIP Strategy Monitor District Self-Assessment, ISD/RESA and OPD Assessment • Can provide districts a template • Add Note – Additional Context/Evidence

  6. Evidence in MICIP Strategy Implementation Ongoing Through Six Weeks Before Structured Conference

  7. Evidence in MICIP Interim Target Benchmarks Ongoing Through Six Weeks Before Structured Conference

  8. District Self-Assessment ISD/RESA & OPD Assessment July 1 Through Six Weeks Before Structured Conference • Survey Monkey • Each signatory partner has its own survey • District Responsibilities • Select Met or Not Met for each benchmark • Identify evidence location w/in MICIP • ISD/RESA Responsibilities • Review evidence • Select Met or Not Met for each benchmark • Upload additional evidence if appropriate • OPD Responsibilities • Review evidence • Select Met or Not Met for each benchmark • Upload additional evidence if appropriate

  9. In-Person Attendees •Required: District Superintendent (or designee), District Designee, ISD Superintendent (or designee), and ISD Improvement Facilitator assigned to the district •Encouraged: Board President (or designee), Building Principals. Authorizer (as applicable) •Suggested: Board Members, Teacher Union Rep, Other Partners Structured Conference Facilitator District Presentation Benchmark Consensus September 23 – December 13

  10. District Presentation Minimum Requirements September 23 – December 13 Share monitoring and adjusting summary of each strategy per MICIP guidance (fidelity of implementation, scale/reach, capacity, impact) Include evidence, celebrations, barriers, strategy/activity adjustments Show progress towards interim target benchmarks Update action taken to address inequities identified in the Resource Allocation Review Feature partner support Highlight Section 21(h) awards and impact and impact

  11. Structured Conference Schedule Three Hours September 23 – December 13 Timeframe Conference Section Lead Partner 15 minutes Welcome BR Protocol OPD 50 minutes District Presentation Partnership District 10 minutes Break 60 minutes Collaborative Conversation Benchmark Consensus Discussion of Benchmark Review Status Rule Metrics BR Facilitator 45 minutes Benchmark Review Collaborative Recommendations Closing BR Facilitator

  12. Summary Contents • Purpose and Introduction of Benchmark Review • Interim Target Benchmark Attainment Determination • Structured Conference Details • District Benchmarks (Table) • District Context (Highlights of Presentation) • Benchmark Review Collaborative Conversation • Promising Practices • Benchmark Review Collaborative Recommendations • Assurance and Participant Sign-In Pages Preliminary Benchmark Review Summary Twenty Business Days After September 23-December 13

  13. The MI School Index score: • contributes to the school level and the district’s overall status. • was NOT part of previous business rules and did not contribute to the school and district’s status. • will likely NOT be known at the time of the structured conference MI School Index As It Relates to the Partnership Agreement Status and Final Benchmark Review Summary Ten Business Days After MI School Index Public Release

  14. School-level and districts with only one partnership school On-Track Benchmark Review Status Business Rule Metrics A school that is On-Track has: •Met at least two-thirds (66.67%) of process interim target benchmarks, •Met at least one-third (33.33%) of interim target benchmarks utilizing local data, •Met at least one state assessment interim target benchmark(s), and •Increased its MI Index overall score from the value used in the base identification year. Off-Track with Progress School Level & Districts with One Partnership School A school that is Off-Track with Progress has: Met at least one-third (33.33%) of process interim target benchmarks, Met at least one-third (33.33%) of interim target benchmarks utilizing local data, and Met at least one (1) state assessment interim target benchmark. Off-Track A school that is Off-Track has: Met less than one-third (33.33%) of process interim target benchmarks, Met less than one-third (33.3%) of its interim target benchmarks utilizing local data, or Met none of its state-level assessment data benchmarks. Reference Appendix B of the Comprehensive Guide for Partnership District

  15. Districts with two or more partnership schools On-Track A district is On-Track: Benchmark Review Status Business Rule Metrics •If two schools are in PA, at least one-half (50%) of schools in the agreement are On-Track and neither school is Off-Track as determined by the school-level business rules. •If three schools are in PA, at least two-thirds (66.67%) of schools in the agreement are On-Track and no school is Off-Track as determined by the school-level business rules. •If four or more schools are in PA, at least one-half (50%) of schools in the agreement are On-Track and, at most, one school is Off-Track as determined by the school-level business rules. Off-Track with Progress Districts with Two or More Partnership Schools A district is Off-Track with Progress: If two schools are in PA, both schools are Off-Track with Progress, or one school is Off- Track with Progress and one school is Off-Track as determined by the school-level business rules. If three schools are in PA, at least one third (33.33%) of schools in the agreement are On-Track as determined by the school-level business rules, or at least two-thirds (66.67%) of schools in the agreement are Off-Track with Progress and at most one school is Off-Track as determined by the school-level business rules. If four or more schools are in PA, at least one half (50%) of schools in the agreement are On-Track or Off-Track with Progress and, at most, two schools are Off-Track as determined by the school-level business rules. Off-Track Reference Appendix B of the Comprehensive Guide for Partnership District A district is Off-Track: If two schools are in PA, both schools in the agreement are Off-Track determined by the school-level business rules. If three schools are in PA, at least two-thirds of schools are Off-Track and zero schools in the agreement are On-Track as determined by the school-level business rules. If four or more schools are in PA, at least one half (50%) of schools in the agreement are Off-Track and no more than 25% of schools are On-Track as determined by the school-level business rules.

  16. Final Benchmark Review Summary Report Includes: • Met/Not Met of MI School Index increase • Status Determination of school(s) and district • OPD director, superintendent/PSA leader signatures • Completed within 10 business days of MI School Index Public Release Final Benchmark Review Summary District Presentation to Community/Board of Education • Using the Final Benchmark Review Summary Report, the district shares the progress made and status of the partnership agreement. • Completed within 60 business days of signing the Final Benchmark Review Summary Report. District Presentation to Board/Community

  17. Responsibilities Key Activity District Upload in MICIP: • Benchmark evidence (Monitor-Interim Target Benchmark) and context • Additional evidence (Monitor-Strategy Implementation) Complete BR self-assessment (Survey Monkey) ISD/RESA Support districts in identifying evidence and navigating MICIP MDE-OPD PAL supports districts in identifying evidence and navigating MICIP Collection of Evidence (Ongoing Through Six Weeks Before SC) Review MICIP Complete BR assessment Attend SC • Superintendent (or designee) • Assigned ISD Improvement Facilitator Support districts in preparing district presentation Summary Report • Preliminary (Read) • Final (Read) Review MICIP Complete BR assessment Attend SC • Director/Asst. Director/ARE Unit • PAL Establish Structured Conference (SC) location Attend SC • Superintendent (or designee) • District Designee(s) Prepare District Presentation Structured Conference (September 23 – December 13) PAL supports districts in preparing district presentation Summary Report • Preliminary (Read and Share) • Final (Read, Sign Assurance Page and Share) Implement Next Steps Presentation to Board of Education/Community and provide OPD with meeting minutes Summary Report • Preliminary – Write (PAL) • Final – Update (ARE Unit); Collect assurance page signature Attend BoE/Community Presentation, if invited by the district (PAL, Director, Assistant Director) Next Steps (Following the SC)

  18. Next Steps Submit Structured Conference Date Selection Survey (February 17, 2024) Individual District Structured Conference Dates Confirmed by OPD (February 29, 2024) Documentation of Evidence (Now – Six Weeks Prior to Structured Conference) ARE Unit Benchmark Review Guidance and Technical Assistance Office Hours (Ongoing) Self-Assessment Survey (Available for Districts July 1, 2024)

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