Workday Training Position Management. Agenda. Training Objectives. By the end of this training session, you should Understand Position Management in Workday Identify key terminology and concepts Compare current processes with new procedures Create and Manage Job Requisitions
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By the end of this training session, you should
A position is an institutional authorization to employ one or more individuals to carry out a set of job duties. Position management at Cornell embodies five key concepts:
The reason that positions persist even when vacant is that the authorization to employ continues.
Create a new position if
Modify/Edit an existing position if the job responsibilities are undergoing normal job progression. E.g., an Admin. Assistant III expands to become Admin. Assistant IV
Do not create a new position if a position and its related duties are being transferred to another organization as part of an administrative reorganization
- SUBD vs HC orgs
Job Classification - contains important KRONOS, Union, and Student FWS designations, among others….
A department you support was recently reorganized and a new Administrator III position needs to be created effective January 1, 2013. The position is full-time, located in Ithaca. Use the “Create Position” Business Process to create the new position.
After you have created the position, you receive additional information that the position is actually part-time and is located in New York City. Use the “Edit Position Restrictions” Business Process to change the position’s time type/default weekly hours and the location.
In a final twist, the department receives news that their request for funding for this new position has been denied. Use the “Close Position” Business Process to close the position you just created.
A faculty member informs you that he hired 10 temps last week to help build a prototype spaceship to Mars. This faculty member supervises student lab technicians, but has never hired temps before. Use the “Create Headcount” Business Process to create a new headcount group with 10 temp positions for the faculty members’ supervisory HC org.
The next day, the faculty member informs you that he needs to hire 10 more temps due to unforeseen complications with the Mars project. Use the “Edit Headcount Restrictions” Business Process to increase by 10 the number of available positions in your new headcount group.
The co-principal investigator on the project finds out that the faculty member has hired 20 temps without his knowledge and is furious because he had also hired 20 temps. Until this is all sorted, you need to freeze the headcount group. Use the “Manage Headcount Freeze“ Business Process to freeze the Temp headcount group that you created.
You have completed Workday Position Management training.