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Focusing for the Oral Presentation

Focusing for the Oral Presentation. Gilberto Berríos Departamento de Idiomas Universidad Simón Bolívar April 27, 2004. ?. ?. ?. ?. ?. ?. ?. ?. ?. ?. Many Questions to Answer. Purposes. To introduce focusing as the first step of the oral presentation process

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Focusing for the Oral Presentation

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  1. Focusing for the Oral Presentation Gilberto Berríos Departamento de Idiomas Universidad Simón Bolívar April 27, 2004

  2. ? ? ? ? ? ? ? ? ? ? Many Questions to Answer

  3. Purposes • To introduce focusing as the first step of the oral presentation process • To show how answering certain questions will help you to achieve focus

  4. Agenda • What is focus? • How is focus achieved?

  5. Humans are bad estimators We tend to misjudge People Procrastination Preparation time Topic difficulty Our personal abilities Presentation time

  6. Procrastinating • Procrastinating = putting off preparation for unjustified reasons • Procrastinating  underpreparedness more anxious delivery  more fear of questions

  7. Stop Procrastinating • One solution to procrastination is to start preparing as soon as possible. • The first thing to do is to give the presentation some focus.

  8. What is focus? • “A point to which something converges or from which something diverges” • “A point in an optical system to which rays converge or from which they appear to diverge”

  9. What is focus? Convergence: a center of interest

  10. Don’t worry! Focusing: Minor Questions • When—Day and time • How Long—Presentation plus Q&A • Where—Venue and type of room • What equipment—And access to it ?

  11. Focusing: Minor Questions • Answers to minor questions can be found relatively easily • Get straightforward answers from: • your boss • event organizers • administrators • colleagues

  12. Focusing: Major Questions Who What ? Whatfor Why How

  13. Focusing: Major Questions Audience Topic Motivation Purpose Strategy

  14. Focusing: What The Topic —What you will talk about • Familiar to you • If not, do some research and study • Partly unfamiliar to your audience • So they will be neither bored nor lost • Relevant to both

  15. Focusing: Who The Audience —Who you will talk to • Who are they? • What do they do? • How many are coming? • What is their motivation? • How familiar is the topic to them? • …

  16. Focusing: Why The Motivation —What moves you to talk • Motive(s) for giving the presentation • Must be clear to you • May be same as purpose, but not necessarily

  17. Focusing: What for The Purpose —What you plan to achieve • Expresses your goal • Announces goal with a verb: “I’m here today to…” • Must be clear to you • Can be explicit or implicit, depending on strategy

  18. Focusing: How The Strategy —How you will get organized • Strategy = Structure • Structure = Outline Xxxxxxx Xxxxxx Xxxx xxxx Xxxxx Xxx xxx Xxxxx Xxxxx Xxxxx

  19. Topic Audience Motivation Purpose Strategy Strategy Topic Audience Motivation Purpose STAMP: Major questions

  20. Remember • First, get straightforward answers to minor focus questions • Then, use the acronym STAMP to gradually answer the major focus questions

  21. Thank you

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