IEEE Financial Activities Report, Sendai, Japan

1. Financial Activities Report Sendai, Japan Oct 3, 2004Xiaoping Yun Treasurer Tony Maciejewski VP for Finance

2. Outline • Financial Status – Xiaoping Yun • Proposals with Financial Impact – Tony Maciejewski • Business Plan – Dick Volz

3. Summary of Income and Expenses(All numbers in $1,000)

5. Summary of Income and Exp

7. Summary of Income and Exp

9. Summary of Income and Exp

11. Summary of Income and Exp

12. Proposals with Financial Impact • Technology commercialization award • Support for chapter activities • Free* workshops/tutorials for students • Bundled registration • School of robotics science • IAB forum on innovation and entrepreneurship • Robotics technology roadmap • IAB operating budget • Rollover of TASE promotion budget

13. IEEE Initiatives vs Unbudgeted Expenses • Societies are not allowed to spend their reserves EXCEPT for initiatives approved by IEEE in April for the following year. • Proposals for activities in the current year must not cause the current year expenses to exceed income.

14. Technology Commercialization Award • $1K award to best ICRA paper that “demonstrates the commercialization of fundamental robotics and automation technology resulting in the development and sale of a product by a commercial entity” • Sponsored by RAS until a commercial sponsor is identified up to a maximum of five years • VP for Technical Activities and VP for Industrial Activities appoint the award committee

15. Support for Chapter Activities • To be submitted by Membership Activities Board as IEEE initiative for 2006 (if not approved then funding requested from AdCom) • $10K per year for two years • Chapters can submit proposal with up to a $1K budget for support of activities, e.g., mini-symposium

16. Bundled Registration for Students at ICRA • Allow students to join IEEE and RAS at a reduced rate when registering for ICRA (starting in 2005). • Proposed advance student registration fees: • Member : $ X • Non-member: $ X+15 • Instant RAS Member: $ X+25 • IEEE membership is $15; RAS retains $10 (half of the cost of providing the magazine) • Estimated financial impact: $4K

17. Free* Workshops/Tutorials for Students at ICRA • Charge RAS student members only $10 to attend tutorials and workshops • Financial impact: $4K based on IROS 2002 tutorial/workshop statistics • Implemented as part of conference organizer budget • Instant student member proposal could double the number of eligible RAS student members

18. School of Robotics Science • First summer school was held July 19-23, 2004 • Approved budget from RAS was not used due to financial support from SAIC and EURON • Propose IEEE Initiative for $10K/year for three years ($10K/year will also be solicited from IFRR)

19. Forum on Innovation and Entrepreneurship • IEEE/IFR Special Forum on "Innovation and Entrepreneurship in Robotics and Automation" to be held in conjunction with ICRA’05 • Includes “Innovation Awards”, “Entrepreneurship Awards”, and plenary speakers to be funded by commercial sponsors • $2K is requested for administrative costs and production of promotional materials

20. Technology Roadmap for Robotics and Automation • Generate and continuously update a technology roadmap for robotics and automation • $3K is requested to support initial technology roadmap taskforce workshop in Korea on service robots • most of the cost of the workshop will be covered by the support of Korean Intelligent Robot Association

21. IAB Operating Budget • $5K requested for travel, publication, and administrative costs associated with Industrial Activities Board for 2005

22. Rollover of TASE Promotion Budget • $25K budgeted in 2004 for TASE advertising and promotion • Request to carryover unexpended portion for use in 2005 • To be used for mailing 2005 issue of TASE to all RAS members • No additional financial expense – likely increase in TASE subscriptions

23. Business Plan