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Audits A-133 Compliance and Audit Readiness. By: Tracy Jackson Senior Grants Management Specialist (Audits). Audits. Sets forth standards for obtaining consistency and uniformity among Federal agencies for the audit of non-Federal entities expending Federal awards.

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Audits a 133 compliance and audit readiness

AuditsA-133 Compliance and Audit Readiness

By: Tracy Jackson

Senior Grants Management Specialist (Audits)


Audits
Audits

  • Sets forth standards for obtaining consistency and uniformity among Federal agencies for the audit of non-Federal entities expending Federal awards.

  • Safeguards Federal funds and protects against fraud, waste and abuse.

  • Audits conducted:

    • Independent Auditor - Single Audit & Program-Specific

    • NOAA Personnel - Grants Management Division (GMD) & Federal Program Office (FPO)

      • Conduct Site Visits

      • Resolve audit findings through Audit Resolution Process


A 133 audits requirements

Single Audit

Program-Specific Audit

A-133 Audits: Requirements

  • Applies to: States, Local Governments and Non-Profit Organizations .

  • Required if: Expenditures are $500,000 or more in one fiscal year.

  • Frequency: Annually, following audit fiscal year end date.

  • Due: nine months after the end of the recipients audit fiscal year end date.

  • Submission of Audit: Audit reports and Data Collection Forms should be submitted to the Federal Audit Clearinghouse: http://harvester.census.gov/fac/collect/ddeindex.html

  • Applies to: For-Profit Entities

  • Required if: Expenditures are $500,000 or more in one fiscal year, or as specified in the award.

  • Frequency: Bi-Annually based on Federal Program Office specifications via Special Award Condition.

  • Due: 90 days after the end of the applicable program year.

  • Submission of Audit: Program-Specific audits should be submitted to the program Officer and to the Department of Commerce Office of Inspector General.


Grants management division federal program office audit review and assessment
Grants Management Division/Federal Program Office -Audit Review and Assessment

  • Is the Audit Current

  • Schedule of Findings and Questioned Costs

  • Qualified or Unqualified Opinion

  • Significant Internal Control Deficiencies

  • Corrective Action Plan

  • Audit Resolution Process


Audit resolution process
Audit Resolution Process Review and Assessment

  • Required pursuant to Departmental Administrative Order (DAO) 213-5 “Audit Resolution and Follow-up”

  • Audit Resolution Process:

    • OIG submits audit reports to the GMD with audit findings and recommendations were questioned cost is $10,000 or greater.

    • GMD conducts review , makes proposal for audit resolution, notifies the FPO and sends to OIG for concurrence.

    • GMD establishes an Audit Determination Letter and establishes a debt.

    • Recipient is afforded the opportunity to appeal the audit determination.

    • GMD renders a final decision on appeal.


Audits a 133 compliance and audit readiness

Common Audit Findings Review and Assessment

Expenditures are not properly supported.

Cash Management

Reports not filed in a timely manner; incomplete or missing reports.

Reporting

Payments initiated and approved by the same individual.

Segregation of Duties

Lack of financial or performance monitoring.

Sub-Recipient Monitoring

Cost expended are not consistent with project avtivities and/or are unallowable in accordance with the applicable costs principles of the award.

Questionable Costs



Questions
Questions Review and Assessment

Thank you!

Tracy Jackson | tracy.jackson@noaa.gov | 301-628-1323