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Optimizing Electronic Invoicing in Estonian Public Sector

Learn about the implementation of electronic invoices in the Estonian public sector by Marek Ilves, Head of Economic Software Development Department at the State Shared Service Centre, providing insights into the process and benefits. This document was published on 08.02.2013.

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Optimizing Electronic Invoicing in Estonian Public Sector

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  1. Electronic invoices in Estonian public sector

    Marek Ilves State Shared Service Centre Head of Economic Software Development Department 08.02.2013
  2. The Publicsector is very interested in the introduction of e-invoicing, including both public and private sectors and is actively looking for ways to contribute to this process with a maximum. Lesstimeforinvoice processing No typingerrors No need spacefor paper invoices archive
  3. e-Invoicing – is electronic transfer of invoicing information (billing and payment) between business partners (supplier and buyer). 7% ise-invoces PDF isnote-Invoice
  4. <?xml version="1.0" encoding="UTF-8" ?> -<E_Invoice> -<Header> <Date>2009-12-01</Date> <FileId>123456</FileId> <Version>1.1</Version> </Header> -<Invoice invoiceId="45678" regNumber="12345678"> -<InvoiceParties> -<SellerParty> <Name>TESTMÜÜJA AS</Name> </SellerParty> -<BuyerParty> <Name>TESTOSTJA AS</Name> </BuyerParty> </InvoiceParties> -<InvoiceInformation> <Type type="DEB" /> <DocumentName>Arve</DocumentName> <InvoiceNumber>45678</InvoiceNumber> <InvoiceDate>2009-12-01</InvoiceDate> </InvoiceInformation> -<InvoiceSumGroup> <TotalSum>1.12</TotalSum> </InvoiceSumGroup> -<InvoiceItem> -<InvoiceItemGroup> -<ItemEntry> <Description>Ostetud teenus</Description> </ItemEntry> </InvoiceItemGroup> </InvoiceItem>
  5. Beforeproject 250 Agencies Accountingdepartment Accountingdepartment Asutus Agency Agency Otherdepartments Otherdepartments Now E-invoicesmanagementsystem SSSC Agency Agency Accountingdepartment Otherdepartments Otherdepartments
  6. E-invoiceManagementSystem SSSC order servicefromprivatesector: Receivinge-invoices, paperor PDF. Paperor PDF invoicesdigitalization; E-invoiceManagementSystemservice; E-invoicesarchive;
  7. Incoming Registration Accepting Postingto SAP Archive MasterDataforposting Digitalisation Accountingdocument
  8. DEMO http://www.earvekeskus.ee/
  9. Project achieves(2010-2012) E-invocing (billing) iscurrentlyusedby 88 stateauthorities, E-invocing (billing) hasshownthatitwastherightdecision and we must move on withtheprocess
  10. E-invoicesmanagementsystem Managementsystem-comfortable, quick, transparent, cheaperthanmanagementwithpaperinvoices Automatizationinaccounting side Digitalizationcosts Handwritedinvoices
  11. Whatpossibilitiesistoaske-invoicesfromsuppliers? Requirementsfore-invoicinginpublicprocurement, contractualarrangements; Freeportalforsmallbusinessessende-invoices Inform and traindifferenttargets
  12. Thankyou!
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