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Joint Operations Facility Brazil. Jorge Chediek UN Resident Coordinator. September, 2014. BOS Project Brazil. Joint Operations Facility ( JOF ). JOF. Areas: Procurement HR ICT Travel. BOS. Business Unit f or common operations. Cost effectiveness Quality assurance

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slide1

Joint Operations Facility Brazil

  • Jorge Chediek
  • UN Resident Coordinator

September, 2014

slide2

BOS Project Brazil

Joint Operations Facility (JOF)

JOF

  • Areas:
  • Procurement
  • HR
  • ICT
  • Travel

BOS

  • Business Unit
  • for common operations
  • Cost effectiveness
  • Quality assurance
  • Economy of scale
  • QCPR 67/226
  • ↓ duplication of functions
  • ↓ admin. and transaction costs

JOSC

Other observer UN entities:

FAO/ PAHO-WHO / UNICEF /WFP

slide3

BOS Project Brazil

Milestones

JOF

go live

Phase 1:

scoping and mapping

Phase 2:

solution design

Phase 3:

transition

May 2013

Feb. 2014

Aug-Dec. 2014

Dec. 2012

May 2014

Jul. 2014

Jan. 2015

  • QCPR 67/226
  • UNCT Brazil willingness to engage in BOS
  • Agreement on BOS pilot project in Brazil
  • 1st Mission UNDG/HCLM
  • Project Coordination and Project Assistant recruited
  • 2nd Mission UNDG/HCLM
  • JOF (4 areas prioritized)
  • JOSC’s creation
  • Project Directors
  • BOS Facilitation Team
  • JOSC monthly meetings
  • Implementation of actions: procedures, structure and staffing
slide4

Joint Operations Facility

Service Lines

  • Procurement
  • Conference and Event management
  • Communications
  • Publishing
  • ICT procurement
  • Small Value procurement
  • ICT
  • Helpdesk
  • Videoconferencing
  • Printing
  • Local software solutions/ development factory
  • Travel
  • Staff travel
  • Non UN staff
  • HR
  • Recruitment and selection
  • Contracting
  • Staff development/ Common training
  • Over 470 contracts managed:
    • 35% National staff
    • 4% International staff
    • 61% SC, SSA, IC, UNV, Intern, etc.
  • Over 17k travel tickets
  • Exceeding USD 21M
    • (not counting transaction fees and other services)
  • Over 370 internal ICT users
  • USD 650K annually
  • Over 2.4k processes in 30 categories
  • Exceeding USD 88.8Kprocured

* Information of partnering Organizations (2012)

slide5

Joint Operations Facility

Work Plan (26 Sept. 2014)

slide6

Joint Operations Facility

Additional Resources Required

  • UNDG/HLCM HR Specialist
    • 45d (October/November, 2014)
  • UNDG/HLCM Procurement Specialist
    • 20d (November, 2014)
  • Local Procurement Consultant
    • 20-30d (September/October, 2014)
    • ERPs interoperability
    • Financial resources
    • UMOJA
slide7

BOS Project Brazil

Cost-Benefit Analysis (CBA)

  • As highlighted in the last JFBO-N meeting (June), the CBA approach and methodology for Brazil would be drafted by UNICEF to be discussed next JFBO-N meeting (September).
  • Proposal:
    • UNCT Brazil participation in the discussions in devising the CBA methodology for the BOS in Brazil.
    • Use of different approaches and methods to enable a linkage between the partnering and non-partnering agencies under the JOF.