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Search versus Classify Some thoughts about understanding and developmental concepts Paul Dodgson Vice-Chairman Records Management Society. The Issue. New Products Maturing Products Impact upon Professional Records Management A Threat or an Opportunity? Who does what? Search or Classify

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Search versus Classify

Some thoughts about understanding and developmental concepts

Paul Dodgson

Vice-Chairman

Records Management Society


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The Issue

  • New Products

  • Maturing Products

  • Impact upon Professional Records Management

  • A Threat or an Opportunity?

  • Who does what?

  • Search or Classify

  • Technology of business driving this forward


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What do I mean?

  • Search

    • Do you use search to find content on your network file plan?

    • Do you use any specialist tools such as

    • Smartlogic

    • Cintra

    • Concept Searching

    • Active Navigation

    • Autonomy IDOL

    • Others?


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Search

  • Search = Web site or Intranet

  • Search ≠ Networks

  • Is this changing?

  • New Product suppliers, slow, very slow

  • Will classification survive beyond these tools?

  • What about controlled lists? - later


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What do I mean

  • Classify

    • Use of Classification Schemas

    • LGCS

    • Project Based File Plans

    • Subjective Classification

    • Structural Classification

    • Grouping like with like


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Classification

  • Why?

  • To find things?

  • To manage lifecycle?

  • To manage RM requirements (ISO 15489)?

  • Because it looks tidy?


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What for Records Managers then?

  • For example

  • Cintra

    • Uses Esd Lists

    • Creates an index of content based on scores from lists, content relativity

  • What about Retention?

    • Retention could be mapped to content based on content analysis/content mapping

  • What about Security?

    • Again could be mapped to specific metadata re accessibility

  • Theme based classification, content extraction


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Impact Study

  • MSc Dissertation to consider implications for records managers

  • In scope – Information Collation

    • Interviews with key product suppliers

    • Interviews/Questionnaires with Key RM Practitioners

    • Questionnaires to RM Community

  • Out of Scope – Technology

  • Solution comparative value analysis


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Impact Study

  • Analysis of results

  • Evaluation

  • Delivery of Key Challenges


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Agenda for Records Managers

  • Some Expectations/Assumptions

    • Likely many not engaged re Search/Taxonomy based tools

    • Knowledge Gaps

    • Resource Limitations

    • Controlled Language Development

    • Controlled Language life cycle

    • Metadata – Use of


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Challenges for the RM Community

  • Engagement with Product Suppliers

  • Education

  • Knowledge Transfer

  • A New Role?


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Taxonomists in the room – Some questions for you

  • What for Taxonomists?

  • What about Thematic based analysis?

  • Future of Controlled Lists

  • Developments?

  • Knowledge Management?


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