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Overview - IEEE Geographic Unit Operations. Dan Toland June 2008. IEEE Organization. MEMBERS. Board of Directors. Assembly. PSPB. IEEE-USA. Educational Act. S tandards Assoc. MGA. Technical Act. Executive Comm. . Regions & Sections . Societies & Tech. Councils.

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ieee organization
IEEE Organization

MEMBERS

Board of Directors

Assembly

PSPB

IEEE-USA

EducationalAct.

Standards Assoc.

MGA

Technical Act.

Executive Comm.

Regions & Sections

Societies & Tech. Councils

Staff& Society Executive Directors

geographic technical unit relationship
Geographic & Technical Unit Relationship

Technical Activities Board

Parents - WIE, Consultants, LMC, GOLD

IEEE Societies/ Technical Councils

region area geographic council
Region, Area & Geographic Council
  • Region (10)
    • All parts of the world are in a Region.
    • Established to help manage the activities of the IEEE Sections.
  • Areas
    • Established as parts of a Region – management and administrative organizational unit of the Region
  • Geographic Councils (18)
    • Formed by two or more Sections to help achieve common goals (i.e. produce newsletter, conduct joint meetings).
    • Report to the Sections that formed it.
sections subsection
Sections & Subsection
  • Section (326)
    • Basic operating geographic organizational unit of IEEE
    • Formed by the MGA Board
    • Need at least 50 members to form a Section
  • Subsection (34)
    • Subunit of a Section
    • Need at least 20 member to form a subsection
technical chapters
Technical Chapters
  • A subunit of a Region, Section, Group of Sections or a Geographic Council
  • Established by a group of 12 or members of an IEEE Society
  • Responsible to both the Geographic Unit and the Technical Unit
  • 1,883 as of 31 Dec 2007
affinity groups
Affinity Groups
  • A non technical subunit of a Region, Section, Group of Sections or a Geographic Council
  • Established by a group of 6 or more IEEE members
  • Responsible to both the Geographic Unit and to the parent organization
  • 277 as of 31 Dec 2007
slide8

IEEE Sections By Region

R7 – 20

R1 to 6 – 165

R10 – 56

R1 – 22

R2 – 20

R3 – 41

R4 – 23

R5 – 24

R6 – 35

R8 – 52

R9 – 33

165 – USA

161 – Non USA

geographic unit relationships
Geographic Unit Relationships
  • Regions oversee Sections
  • Sections oversee Subsections, Chapters, Student Branches and Affinity Groups
  • Councils are comprised of Sections, and exist at the pleasure of the member Sections
  • Some Councils (but not all) have Chapters and Affinity Groups, and therefore oversee them
geographic unit relationships10
Geographic Unit Relationships
  • Affinity Group Parents also oversee Affinity Groups
    • Women In Engineering (WIE)
    • Consultants’ Networks
    • Graduates of the Last Decade (GOLD)
    • Life Members Committee
  • Student Branches oversee Student Branch Chapters
  • Societies also oversee Chapters and Student Branch Chapters
ieee sections
IEEE Sections
  • Sections provide a community of colleagues
  • Members build a network through local Section, Chapter, Student Branch activities
  • Develop new skills by taking an active role
    • Gain management, teamwork and leadership experience
  • Gain recognition for accomplishments and recognize the achievements of others
section size by members all regions not including student out of 325 sections 31 dec 2007
Section Size by # Members - All Regions(not including Student)(out of 325 Sections – 31 Dec 2007)

Average = 912

Santa Clara Valley (R6) is the largest Section – 12,754

required reports for geographic units
Required Reports for Geographic Units
  • In order to receive funding from MGA Board, units must submit the following:
    • Financial Report
    • Officer Report
    • Meeting Reports (all units)
      • Section, Subsection, Technical Chapters & Affinity Groups
  • All financial activity & officers should be reported through the Section, including that of subunits
  • 10% bonus if all reporting submitted no later than end of third week in February
officer confirmation reports
Officer Confirmation Reports
  • Even if there are no changes, must report officers on annual basis
    • IEEE Membership must be current.
    • Membership Grade – Graduate Student, Member, Senior, and Fellow grades qualify
    • Must reside in the geographic area.
    • Chapter Officers - must be a member of the Chapter's Society. Joint Chapters only required to be a member of one of the Societies.
  • www.ieee.org/officer_report
  • MGA Contact – Joe Hale (j.hale@ieee.org)
meeting reports
Meeting Reports
  • Submit electronically (www.ieee.org/L31)
    • Can be submitted at any time but the unit will not receive credit for meetings reported after their rebate has been distributed.
  • Report all Meetings
  • Categories
    • Technical (Educational Topics, Tutorials)
    • Non-Technical (Professional/Career, Social)
    • Administrative (ExCom Meetings)
  • MGA Contact – Peggy Kovacs (p.kovacs@ieee.org)
meeting requirements
Meeting Requirements
  • Sections & Subsections
    • At least 5 technical, non-technical or administrative meetings
  • Chapter
    • At least 2 technical meetings
  • Affinity Groups
    • At least 2 technical, non-technical or administrative meetings
contiguous section members
Contiguous Section Members
  • Is granted as requested by IEEE members who would prefer to be associated with a geographically neighboring Section instead of the one assigned.
  • Form available on web or for email attachment
  • MGA Contact: Contact: Joe Hale
geographic unit formations
Geographic Unit Formations
  • Formed via Petition that is approved by the MGA Board
    • Section; Subsections; Technical Council; Chapter; Affinity Group; Student Branch and Student Branch Chapters
  • MGA Contact: Joe Hale

http://www.ieee.org/web/geo_activities/units/forms_petitions/index.html

recognition products supplies
Recognition Products & Supplies
  • Banners, Certificates, Officer pins, and Plaques.
  • For volunteers only
  • MGA Contact: Donna McClelland
  • Order online available

http://www.ieee.org/web/geo_activities/units/products/index.htmlv

section chapter affinity group meeting summary
Section/Chapter/Affinity Group Meeting Summary
  • 12,133 - Total meetings
  • Over 315,000 participants
    • Average attendance = 37
    • Average meetings per Section = 38
  • 9,198 Technical meetings (75% of total)
    • Includes technical, professional, social, educational & administrative topics
ieee member geographic activities helping sections to service members
IEEE Member & Geographic Activities Helping Sections to Service Members

SAMIEEE – Volunteer access to member data & demographics

EWH – Web Hosting for over 1,150 units

e-Notice - Electronic newsletter subscription service – 522 units enrolled (Regions, Councils, Sections, Subsections, Chapters, Societies, Student Branches and Conferences)

Providing Member Relationship Management

Enabling Member Communications

ieee member geographic activities vtools
IEEE Member & Geographic Activities vTools
  • Provide IEEE organizational units with web-based tools to manage their ongoing activities
  • Tools will include OUMgt: Meetings, WebInABox, Finance, Demographics, Elections, and others.
  • This project is made possible by volunteers’ efforts with support and assistance from IEEE Staff