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Press Operations Overview

Vancouver 2010 Press Operations 71 st AIPS Congress May 22, 2008 Lucia Montanarella – Director, Press Operations. Press Operations function within VANOC established in May 2006 Five sub-functions: Main Press Centre Venue Press Operations Press Services Photo Services

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Press Operations Overview

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  1. Vancouver 2010 Press Operations 71stAIPS Congress May 22, 2008Lucia Montanarella – Director, Press Operations

  2. Press Operations function within VANOC established in May 2006 Five sub-functions: Main Press Centre Venue Press Operations Press Services Photo Services Olympic News Service The team features a staff with proven Games and media experience. Press Operations Overview

  3. VANOC Press OperationsStaffing to May 2008

  4. Main Media Centre

  5. MMC Overview Harbour Concourse Pan Pacific Hotel IBC Waterfront Road Access MPC and common areas

  6. Operations Days Soft opening  January 12 – 29, 2010 Lockdown  TBD Operational (24 hours a day)  January 29 – February 28 MPC operations end  March 1, 2010 Load-out  March 2 – 6, 2010 MPC Space available 12,400 sqm Add-on cruise ship level  9,000 sqm MPC developed on three levels Main level Upper level Cruise Ship Level Main Press Centre – Key Facts

  7. MPC Space available  14,000 sq. m Working hours Soft opening  January 12 – 29, 2010 Lockdown  TBD Operational (24 hours a day) January 29–February 28, 2010 MPC operations end  March 1, 2010 Load-out  March 2 – 6, 2010 MPC developed on two levels Main level Upper level Main Press Centre – Key Facts

  8. Services main level Main lobby Press and photo work areas Pigeon holes ONS office News desk Catering and concessions Private office space MPC Main Level

  9. Photo Work area Main Lobby Press Work area Private Office Space Food Court Private Office Space MPC Main Level

  10. Private Office Space MPC Cruise Ship Level Private OfficeSpace

  11. Services upper level Operational and administrative offices VOC Press chief office IOC office IOC ticketing office IT and telecommunications Language services Press Conference Rooms Main press conference room 500 seats Press conference room 1 (200 seats) Press conference room 2 (100 seats) MPC Upper Level

  12. 500 seats 100 seats 200 seats MPC Upper Level TRANSPORT

  13. Venue Press Operations

  14. VPO is responsible for the planning and detailing of the fit-out, technology and telecommunications requirements for the Venue Media Centres (VMCs) at each competition and non-competition site in Vancouver and Whistler, with the exception of the MPC • Facilities and services include press workrooms, press tribunes, mixed zones, press conference rooms, media lounges • Vancouver - 6 competition venues - 5 non-competition venues • Whistler - 3 competition venues - 3 non-competition venues Venue Press Operations - Overview

  15. Venues

  16. Opening Dates • VMC’s will open on the first day of athlete training at each venue Hours of Operation • City competition and non-competition venues - Competition = 3 hrs before and 3 hrs post competition - Training = 0 hrs before and 1 hr post • Mountain competition and non-competition venues - Competition = 3 hrs before and 4 hrs post competition - Training = 0 hrs before and 1 hr post Capacities • All VMCs have been planned to the requested IOC Capacities for workroom, tribune (tabled, non-tabled), mixed zone, press conference room, media lounge and photo positions Venue Media Centres - Operations

  17. Venue Media Centre – Design Example

  18. Photo Services

  19. The Photo Services sub-function is charged with the planning, organizing and managing of all areas and services dedicated to photographers. Specifically the Photo Services Team manages: Photo Services Centre (MPC and Whistler) Photo work areas Photo positions • Photo positions have been identified in all venues as well as captured in CAD drawings Photo Services - Overview

  20. Photo Services Centres Will include camera servicing by Canon and Nikon and other digital photographic services Technology Photo Services held a proof of concept test at the World Cup Alpine Skiing event in Whistler. Photographers were able to file directly from the ski hill with wired and wireless connections over VANOC’s Fibre channels. Pictures flowed from the ski hill to the internet at 2 megabytes a second using a custom built technology sled. IOPP AFP, Reuters and the Associated Press will form an International Olympic Photo Pool for the first time at a Winter Olympic Games Photo Services - Key Facts

  21. Olympic News Service

  22. The Olympic News Service (ONS) is responsible for the management, collection, production and distribution of news and information to the Olympic Family, the main clients being the accredited media Mission: To provide the media with a balanced, unbiased Games information service Goal: To quickly deliver accurate, objective and timely news items, designed to assist accredited media with their Games coverage Principles: ONS news will be presented without bias or favor, and will be independent of all external influence The ONS Team: ONS is run by experienced, professional journalists and technical experts to ensure accuracy, consistency and timeliness Olympic News Service - Overview

  23. The primary means of distributing news and information is via the Games-time intranet Info2010, which will feature: Games Results Games News (Previews, Reviews, News Articles, Flash Quotes, Press Conference Highlights) Biographies Medals Schedules Background Records Transportation Weather Message Board Info2010

  24. • Info2010 goes live Jan. 29, 2010 Remote Info will be available in 2010 • Info2010 terminals and kiosks will be available at: - MMC (IBC, MPC) - Venue Media Centres (competition and non-competition venues) - Olympic Villages • ONS is working with Broadcast to provide video flash quotes Games-time Olympic New Service – Key Facts

  25. Press Services

  26. The Press Services sub-function represents the interface between Press Operations and other VANOC functions that provide services to the written and photographic press The Press Services team manages: Accommodation Accreditation Editorial Services Rate Card Transportation Press Services - Overview

  27. IOC quota for “E” category accreditations in 2010 will be 2,800 2010 press accreditation process officially started in Feb. 2008 when IOC notified NOCs of their quota allocation Press by Number process starts Oct. 12, 2008 Press by Name process starts June 12, 2009 OIAC cards distributed by VANOC in Nov. 2009 Press Accreditation - Timeline

  28. Press accommodation for 2010 will be: Hotels in Vancouver Apartments and 3-stars-hotels in Whistler No media villages 1,800 rooms for the press in Vancouver/Whistler (more than 90% secured): 1,100 in Vancouver 700 in Whistler Detailed description of press hotel properties, minimum-stay requirements, booking deadlines, rates and payment timelines available in the Press Accommodation Guide in Oct. 2008. Press Accommodation

  29. Vancouver Zones: 0 – 2 km to the MPC (downtown core) 10 km to the MPC (Vancouver) 20 km to the MPC (Richmond) Press Accommodation: City and Mountains • Whistler: • All press accommodation located within 0 – 2 km to the Whistler Broadcast and Press Centre

  30. Dedicated Media and Broadcast transportation system with two major hubs MMC – all city-based venues including Cypress Mountain WBPC – all Whistler-based venues including Whistler Olympic Park Accommodation to venue services (if applicable) Access to free public transportation – January 29 through March 3, 2010 (estimated) Multi-functional project team to undertake Arrivals and Departures planning and delivery, designed for each Client Group Media Transportation System

  31. VANOC Rate Card Working Group - Press Operations is part of the group to ensure its clients’ needs are incorporated into the program Analysis of Torino 2006 and Beijing 2008 Press Rate Card Programs underway Press Rate Card supervisor is part of the Press Operations team Goal: user-friendly, online ordering system for all VANOC clients Press Rate Card - Overview

  32. Oct. 2008: Press Rate Card Catalogue distributed Feb.1, 2009: Rate Card Order Portal opens Feb. 1 – 28, 2009: Press Intent to Rent (MPC Private Office Space) Ordering Period Feb. 1 – July 31, 2009: Normal Ordering Period May 31, 2009: Deadline for telecom orders Sept. 1 – Dec. 11, 2009: Late Ordering Period Press Rate Card - Timelines

  33. VANOC website section dedicated to Press Operations Regularly scheduled e-newsletters: Vancouver 2010 Press Operations News to start May 2008 Publications (Fall 2008) Press Operations Communications

  34. November 18 – 21, 2008 Vancouver Convention and Exhibition Centre Accommodation: Pan Pacific Hotel Presentations on: The Main Press Centre Photo Services Venue Press Operations Accreditation Accommodation Transportation Rate Card Technology Olympic News Service and Info2010 Venue Tours – city and mountain venues Vancouver 2010 World Press Briefing

  35. Contact us at:pressoperations@vancouver2010.com

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