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2012 Texas Leadership Orientation Program LCP and PE Training

2012 Texas Leadership Orientation Program LCP and PE Training. An Organization is Only as Strong as It ’ s Weakest Link. Qualities of An Effective Team. Shared Vision Clear Roles & Responsibilities Team Skills & Behavior Operating Standards. To Have An Effective Team.

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2012 Texas Leadership Orientation Program LCP and PE Training

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  1. 2012 Texas Leadership Orientation Program LCP and PE Training

  2. An Organization is Only as Strong as It’s Weakest Link

  3. Qualities of An Effective Team • Shared Vision • Clear Roles & Responsibilities • Team Skills & Behavior • Operating Standards

  4. To Have An Effective Team You must go over with each of your chairmen and volunteers: • Clearly review their job descriptions & responsibilities – give them a copy • A copy of the year’s schedule – where do they fit in • How you prefer to communicate • Flexibility

  5. Steps Leaders Take • Communicate a Shared Mission & Vision

  6. Steps Leaders Take • Communicate a Shared Mission & Vision • Delegate Responsibilities & Build Consensus

  7. Steps Leaders Take • Communicate a Shared Mission & Vision • Mentor & Cross Train Leaders to Other Positions • Delegate Responsibilities & Build Consensus

  8. Steps Leaders Take • Communicate a Shared Mission & Vision • Monitor & Evaluate Progress, Praise Often • Mentor & Cross Train Leaders to Other Positions • Delegate Responsibilities & Build Consensus

  9. Steps Leaders Take • Make Smooth Transitions • Communicate a Shared Mission & Vision • Monitor & Evaluate Progress, Praise Often • Mentor & Cross Train Leaders to Other Positions • Delegate Responsibilities & Build Consensus

  10. Celebrate Success Steps Leaders Take • Make Smooth Transitions • Monitor & Evaluate Progress, Praise Often • Communicate a Shared Mission & Vision • Mentor & Cross Train Leaders to Other Positions • Delegate Responsibilities & Build Consensus

  11. Chapter Volunteers Always be looking for members to become involved – beginning the first day they join our organization!

  12. Protocol Pointers

  13. Meeting ProtocolBasic Procedures • Every Detail of the meeting should be planned in advance by the President • Run the meeting according to Robert’s Rules ~ Newly Revised • Have an appointed & knowledgeable Parliamentarian at each meeting • Be sure you and the appointee know parliamentary procedure forward and backwards

  14. Meeting ProtocolInspiration or Invocation • Invocations come before the Pledge • Inspirations come after the Pledge • Be sensitive to different religious beliefs and remind anyone who is giving an invocation to keep it non-denominational

  15. Meeting ProtocolIntroductions • National officers/past national presidents are introduced before state officers/past state presidents • When more than one past state president is present, introductions should be made according to seniority • Members rise when the national/state president is introduced

  16. Meeting ProtocolIntroductions • Chapter members who serve as State/National Committee Chairs and Local/State/National Board or Association officers should be introduced at your first meeting and again only at special times when a lot of visitors are present who may not know these individuals

  17. Meeting ProtocolHead Table Introductions • Notify Everyone in advance of who will be seated at the head table • Presiding officer sits in the center • Guest of honor sits to their right • Program Chair or one who introduces the guest of honor sits to the left of the presiding officer

  18. Meeting ProtocolHead Table Introductions • Other honored guests are seated, according to their importance or rank, alternately on each side of the presiding officer • Introduce those of lowest rank first and end with the top-ranking officer • ** It is also correct to introduce them as they are seated, starting with your far left, to the center and then from your far right

  19. Meeting ProtocolHosting Elected Officers • Call or extend a written invitation • Inform them of the proper dress for the meeting ~ business, casual, formal • The Chapter should pay for the guest’s transportation and provide overnight accommodations if needed • If driving, send the guest directions with a map

  20. Meeting ProtocolHosting Elected Officers • If flying, arrange for pick-up at the airport and escort them to the hotel or venue • Have an appointed host or hostess stay with them until departure, taking them to the airport if flying. Offer an area tour if time permits • Send a Thank You note and a copy of any editorials/pictures taken during their visit to your Chapter

  21. Meeting ProtocolGuest Speakers • Confirm the invitation in writing with the date, time, location, subject matter, time allotted for speech and approximation of expenses your Chapter will be covering • Find out what type of equipment they will need for their presentation and if your Chapter will need to provide it • Use a Microphone with 25+ in attendance

  22. Meeting ProtocolGuest Speakers • Give speaker facts about the Council • Obtain a short biography and a photo for advanced publicity • Give them an advanced copy of the agenda • Allow them privacy just prior to the meeting • Give their fully allotted time, but no longer

  23. Managing Conflict

  24. Winning the Battle Without Losing the War AKA~ Things they didn’t tell you at Leadership Academy

  25. The “Monopolizer” Characteristics: • Quick to offer opinions • Makes it difficult for others to contribute • Have to be heard on every issue

  26. The “Monopolizer” Solutions: • Thank them for their input • Tactfully question other participants • Be careful to not embarrass them

  27. The “Confuser” Characteristics: • Team player • Provides good input and ideas • Has difficulty getting others to understand what they mean

  28. The “Confuser” Solutions: • Thank them for their input • Rephrase their idea to make it understandable to the group • Do not change their idea

  29. The “Complainer” Things they Say: “This plan will never work!” “I’m tired of being Ignored!” “Why do we have to make all these Changes?”

  30. The “Complainer” Solutions: ~ Tell them you’d be “happy” to discuss things later with them ~ Remind them you have an agenda to cover and you want to respect everyone by finishing on time ~ Reword their concern and offer some reasons why new ideas may work now vs. in the past

  31. The “Too Busy to be Here on Time-r” Characteristics: • Always arrives late to meetings & makes an “entrance” • May be over committed • Does not respect the time commitment of others • Needs to be noticed

  32. The “Too Busy to be Here on Time-r” Solutions: • Always start and end your meetings on time • Ask those arriving late to stay after the meeting & let them know everyone’s busy & you need them to set an example by being on time • Let them resign if they don’t have time for this

  33. Other Situations • Speaker does not arrive Solution: Complete other items on your agenda & always have a “Plan B” which might be: ~ an impromptu Q & A Session on business ideas ~ a Panel Discussion on some Topic of the Day ~ a “canned” program that someone else can deliver

  34. Other Situations • Officer Resigns during the Year Solution: Follow the Procedures in the Bylaws

  35. Other Situations • Officer or Committee Chair Doesn’t do their Job Solution: Counsel with them privately, let them know you need their help, ask if they really want the job, give an opportunity to improve performance . . . But, if all that fails . . . ask for their resignation and appoint another Chair. (***If they were elected to office, you can’t fire them unless there is just cause . . . So it’s best to encourage them to resign!)

  36. Resources You Can Use • LPPM • Bylaws / Standing Rules • Map w/ Chapter Locations & Meeting Dates • List and Contact # for State Officers • List of Past State & Local Presidents • Volunteer Forms / Reimbursement Forms

  37. Always Remember LEADERSHIP IS ACTION, NOT POSITIONDonald H. McGannon

  38. Take your Chapter to New Heights & a Well Planned 2012 Enjoy

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