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Vermont WIC MIS/EBT Implementation. Readiness Coordinator Network September 26, 2013. Agenda. Discussion of Approved Products List (APL) with Jackie Charnley Grocer Feedback – Fruit & Veggie Benefit Redemption November – December Meetings Feedback Ceres graphic styles Next Month Preview.

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Vermont wic mis ebt implementation

Vermont WIC MIS/EBT Implementation

Readiness Coordinator Network

September 26, 2013


Agenda
Agenda

  • Discussion of Approved Products List (APL) with Jackie Charnley

  • Grocer Feedback – Fruit & Veggie Benefit Redemption

  • November – December Meetings

  • Feedback

    • Ceres graphic styles

  • Next Month Preview


Reprise what is an apl
Reprise: What is an APL?

  • The Approved Products List (APL) for EBT lists approved WIC foods by Category and Subcategory.

  • Example:

  • This step is necessary for ELECTRONIC storage of the authorized food packages.


The role of apl in wic ebt participant 1
The Role of APL in WIC EBT – Participant (1)

  • Ceres creates an account for each household at the time of certification and food package assignment.

  • The account lists foods by category, subcategory and household quantity. So, a household eligible for two pounds of low-fat cheese (category cheese is 02, subcategory low-fat is 002) would be stored as: 02_002_02

  • The account does not list the brand or type of low-fat cheese. Families choose from the authorized brands and types at the store.


The role of apl in wic ebt participant 2
The Role of APL in WIC EBT – Participant (2)

  • At the clinic, you issue a single card for accessing all participating members’ benefits stored on the EBT Host

  • At store, when a WIC card is swiped, the grocer system queries EBT “Host” computer to check if a scanned food item is WIC eligible AND if the household has this food item in their account.

  • Household account is “debited” for quantity of APL item(s)


The role of apl in wic ebt grocer 1
The Role of APL in WIC EBT – Grocer (1)

  • The Cat/Subcat items are further identified by UPC and PLU codes (i.e. specific brands/packages of cereal, milk, dried legumes)

  • The APL Cat/Subcat list with UPC/PLU is downloaded to grocers each day/week (depending on frequency of updates)

  • When foods are scanned, grocer system “checks” the UPC/PLU against the WIC APL database. If WIC-food, item is “stored” until end of all scanning.


The role of apl in wic ebt grocer 2
The Role of APL in WIC EBT – Grocer (2)

  • When WIC card is swiped, grocer system queries EBT “Host” computer to check if household is eligible for WIC food item, and what quantity

  • Household account is “debited” for quantity of APL item(s)

  • Grocer must get state to approve addition of new UPC products to the APL


From home to retail delivery apl
From Home to Retail Delivery – APL

  • Home delivery required limitations on brand choices

  • Retail delivery means many more choices, but still must limit because system MUST have specific UPC/PLU codes to work. We can’t manage a system with all UPCs for all versions of canned beans from all stores!

  • Trying to “harmonize” our APL brands with surrounding states

    • Our participants shop in other states. Reduce complexity for multi-state chain stores

    • Share the work of collecting and maintaining UPC/PLU databases


So many foods how to choose
So Many Foods…How to Choose?

  • Conducted participant survey to learn more about the way families shop

  • Collected APLs from our neighboring states

  • Visited major supermarket chains to see which forms, brands and sizes of WIC foods are already in stock


High level choices
High Level Choices

  • Reviewed allowable categories and subcategories

  • Chose subcategories for general WIC food packages

    • Whole grain choices (tortillas, bread, rice)

  • Chose additional subcategories for special situations

    • Fresh, powdered and shelf-stable goat’s milk

    • Single serving sizes for homeless package



Talking to families about food choices
Talking to Families About Food Choices

Homework

  • How will EBT change how you talk to families about the WIC food package?

  • What questions do you think families will have?

  • What materials will be useful for staff and families?


Reports from the field
Reports from the field

  • What’s your reaction to EBT?

  • What are reactions to Ceres?

  • Any new questions or concerns?


Next month s agenda

What’s ahead….

next month’s agenda


October 24 2013 1 00pm 1 30pm
October 24, 2013 1:00pm– 1:30pm

  • Announcement of MIS/EBT Contractors

  • Collection of UPCs/PLUs for VT APL

  • Review of other state’s APL materials for participants

  • Feedback from the Field on EBT and Approved Products List

  • If you will miss (or have missed) the meeting, please review the meeting materials and contact us with any questions and suggestions


See you next month october 24 1 00 pm
See you next MONTH –October 24 – 1:00 pm


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