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This document outlines critical aspects of the advanced transfer evaluation process for applicants seeking admission to the University of California (UC). It highlights common evaluation issues, such as credit limitations and the implications of course repetition on GPA. Real-life examples illustrate the importance of accurately reporting previous coursework and the serious consequences of omissions. The guidelines also address the treatment of incomplete grades, transfer updates, and other considerations for former UC students. Additional helpful resources for applicants are provided to ensure understanding and compliance.
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LEVEL UP: ADVANCED TRANSFER EVALUATION September 2014
Troublesome evaluation issueswith real examples • Additional information • Questions Agenda
Prior Term Applicants Accuracy of application information is important. We can review all applications from prior terms to compare with current application. Omitting schools and coursework is a serious academic integrity issue. Example below: student previously applied to UC in Fall 2013
Credit Limitations Two similar courses, each is transferable, but if a student takes both, UC will award credit for only one course • Always check TCA footnotes for any limitations UC works in student’s best interest when determining which course to limit
Credit Limitations, Example 1 Use best grade to benefit student
Credit Limitations, Example 2 Watch physics sequence
Other Grades Besides A-F • UC honors the catalog of the sending institution • Example above: WF (withdrawn failing) grade= 4 units of F calculated in GPA
Repeats & Duplication UC allows repeats of C-, D, and F grades only • Repeat of C (2.0) grades not allowed • Repeat of courses out-of-sequence not allowed • UC courses must be repeated at UC Repeat of C grade is considered “duplication” • Duplication is determined by course content, not course title
Out-of-Sequence Coursework • UC will not award credit for lower level courses taken after more advanced courses Applies to courses in chemistry, math, and language other than English** • **includes ESL
Advanced Placement Credit • UC awards up to 8 quarter units of credit per exam. • Articulations vary by campus. • UC articulations and placement do not necessarily mirror those of the CCC.
Language of Instruction No credit for lower-division language courses in the high school primary language of instruction (LOI) • e.g. HS LOI = German; no lower-division German language credit allowed toward units or GPA Limitation does not apply to students who study abroad for 1 year in high school Lower-division literature courses are acceptable for credit
Incomplete Grade • The I grade is assigned when a student’s work is of passing quality but is incomplete for good cause. UC will honor the sending institution’s policy for replacing the I grade in determining whether to include it in the GPA computation.
Former UC student Former UC students must be in good standing at their previous UC campus • Bad standing = overall or last term GPA < 2.0 • Students may use UC summer courses to offset GPA deficit • UC courses must be repeated at UC, but not necessarily at original campus
Winter grades/pending repeats GPA for admission purposes is calculated through current fall term • Winter grades are not included in the initial GPA calculation For selection, campuses may ask for/consider Winter grades, but… Students must submit the Transfer Academic Update (TAU) by the priority deadline (usually end of January) • Waiting for Winter grades before submitting TAU may jeopardize an applicant’s review
Helpful Resources UC Counselor pages: http://admission.universityofcalifornia.edu/counselors/ Ask UC: askUC@ucop.edu ASSIST: www.assist.org IGETC Standards: http://icas-ca.org/standards-policies-and-procedures-manual
