Best Practices To Follow For Successful Video Calls and Video Conferencing

1. Best Practices To Follow For Successful Video Calls and Video Conferencing • Successful video conferencing calls for good-quality video conferencing solutions and hardware • They need everything like high-quality video calls, desktops, webcams, headsets, etc. • Your workplace will have a video-enabled conference room or a meeting room. • But if you are at your home attending a video conferencing, you should ensure that you are at the right place. • You have to make conditions perfect for video conferencing.

2. Modern-day workplaces are getting more and more modern and global. Video calling and video conferencing have become standard parts of workplace communication. There are some common practices to follow before initiating a video call or attending it. This PowerPoint presentation throws some light on how to prepare for a video.

3. Have A Reliable Hardware • Successful video conferencing calls for good-quality video conferencing solutions and hardware • They need everything like high-quality video calls, desktops, webcams, headsets, etc. • • So many video conferencing solutions are available in the market that can be very useful.

4. Test Your Equipment In Advance • You should test your camera and microphone using your video conferencing app in advance. • This will ensure that everything is working correctly and you are good to go. • There is nothing better than testing these things one day in advance and also the night before the meeting. • This would give you enough time to fix any technical glitches.

5. Setup For Optimal Presentation • Remember that being on screen is more impersonal than being in a room attending the meeting. • It could be tough to create the same report with your audience. • You can do this by analysing and adjusting your setup and ensuring that the camera angle and lighting effect are in your favour. • You should ensure that your visual dynamic is perfectly visible on camera.

6. Make Sure That You Are In The Right Place • Your workplace will have a video-enabled conference room or a meeting room. • But if you are at your home attending a video conferencing, you should ensure that you are at the right place. • You have to make conditions perfect for video conferencing. • This would include making the room quiet and peaceful. • The background should also be free from any distractions. • Avoid crowded areas and environments that are noisy and messy.

7. Understand Your Gadgets Confirm Attendance • If you are joining a video call with your peers, make sure that you are using the exact video conferencing solutions and video conferencing software. • When video calling with an external party, you simply have to verify that the system and software are compatible with the one you are using. • Most video systems are standardised and have the technology to communicate with other third-party systems and software. You should also follow the necessary video call etiquette. This will include the following – • Wear a professional-looking dress and be clean and well-groomed. • Don't sit too close or far away from the camera. • You should stay focused and reduce distractions as much as possible. • While speaking, you should look towards your lens and make eye contact for better. • While listening also, you can look at the lens or the screen. • When you are not talking and simply listening, it is better to use the ‘mute’ button to reduce any background noise.

8. Use Platform Features • Modern-day video conferencing platforms come with a whole list of features • You can use them to make video conferencing more interactive • There are tools for interaction that you can use to keep people attracted • You can run online polls and survey feature • You can also use the chat feature to allow participants to chat • There are break-out rooms that can divide participants for in-depth discussions and separate activities

9. Keep The Audience As Participants • To make video conferencing more interactive, you should allow the audience to participate in the session • This will make them pay more attention and, as a result, get a better video conferencing experience • The good idea is to stimulate discussion by asking questions and seeking suggestions • Have audience members use the raise hand feature during the video conferencing • Apart from the plain meeting, you should also prepare some activities to keep the entire team engaged

10. Phones With Pbx Systems There is another version of office phone systems and it is mainly an accessory that can increase the functionality of traditional phone systems. You can use these technologies in the form of extensions, answering machines and so on. According to the vendors, on-premise and online PBX solutions are the two types of PBX networks available. They do come with multiple highly useful features for businesses, but at the same time, there are some limitations that have restricted them from becoming as popular as the next one.

11. Video Conferencing Or Video Calling And How Does It Work? This can be given the name of a method of communication, where Internet is used to connect tow individuals or a group of people to chat while seeing each other through their webcams. For using this technology, there is a requirement of softwares that are given the name of online collaboration tools and some hardware is required too. Amidst all of this, the most important thing is the high speed Internet connection for a lag–free and high quality video conference or video call.

12. Benefits VoIP Phone Systems Types Of Office Phone Systems • Legacy Public Switched Telephone Network (PSTN) • Private Branch Exchange (PBX) • Voice Over Internet Protocol (VoIP Or IP Phone Systems) VoIP Office Phone System Advantages • VoIP Technology Has Lower Calling Costs • You Use An Internet Connection (Such As Wi-Fi) To Make The Call • You Don’t Need As Much Hardware For VoIP Technology

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