Best Practices For Video Conferencing and Video Call Meetings

1. Best Practices For Video Conferencing and Video Call Meetings Prepare On Time Camera Angle Look Straight Into The Camera Make Your Surroundings Look Professional Other Recommendations Made By Professionals For Successful Video Calling. They need everything like high-quality video calls, desktops, webcams, headsets, etc. Your workplace will have a video-enabled conference room or a meeting room. You have to make conditions perfect for video conferencing.

2. Video conferencing has become the backbone of businesses after the arrival of covid-19 pandemic. Currently, more than 90% of businesses across the globe rely on video conferencing and video calling solutions for meetings, interactions, and communications. It has also responded positively by allowing businesses to make quick revenue without investing significant money. People often are confused about the proper video calling etiquettes to follow. This topic is covered here in this presentation.

3. Prepare On Time • The key to successful video conferencing is preparing ahead of time. • This preparation includes testing the equipment and ensuring that all video conference solutions are functioning correctly. • The Internet connection, microphone and camera are the three most important things to test before any video conference. Camera Angle • For face-to-face meetings, it is important that a good camera angle is set for proper contact. • You should place it at eye level or slightly above, as it will allow you to create a notion of eye contact.

4. Look Straight Into The Camera • While talking, you should look straight into the camera and not your screen. • While listening, you can look at the screen. • Not looking at the camera and speaking will make you look strange and unethical.

5. Make Your Surroundings Look Professional • Your room should look as professional as possible. • Vendors of video conferencing solutions offer different suggestions for this. • The room should be well-lit and bright enough. • Remove casual wall decorations and paintings that look too strange or unusual. • If needed, use a virtual background image instead of showing your room.

6. Other Recommendations Made By Professionals For Successful Video Calling • Eliminate background noise to let participants hear and speak without interruptions. • You should dress appropriately and look neat and clean. • Try to avoid multitasking and focus on listening to other people attentively. • Refrain from interrupting any person talking from the opposite side and let him finish. • You can then place your questions and suggestions.

7. Setup For Optimal Presentation • Remember that being on screen is more impersonal than being in a room attending the meeting. • It could be tough to create the same report with your audience. • You can do this by analysing and adjusting your setup and ensuring that the camera angle and lighting effect are in your favour. • You should ensure that your visual dynamic is perfectly visible on camera.

8. Use Platform Features • Modern-day video conferencing platforms come with a whole list of features • You can use them to make video conferencing more interactive • There are tools for interaction that you can use to keep people attracted • You can run online polls and survey feature • You can also use the chat feature to allow participants to chat • There are break-out rooms that can divide participants for in-depth discussions and separate activities

9. Keep The Audience As Participants • To make video conferencing more interactive, you should allow the audience to participate in the session • This will make them pay more attention and, as a result, get a better video conferencing experience • The good idea is to stimulate discussion by asking questions and seeking suggestions • Have audience members use the raise hand feature during the video conferencing • Apart from the plain meeting, you should also prepare some activities to keep the entire team engaged

10. Benefits VoIP Phone Systems Types Of Office Phone Systems • Legacy Public Switched Telephone Network (PSTN) • Private Branch Exchange (PBX) • Voice Over Internet Protocol (VoIP Or IP Phone Systems) VoIP Office Phone System Advantages • VoIP Technology Has Lower Calling Costs • You Use An Internet Connection (Such As Wi-Fi) To Make The Call • You Don’t Need As Much Hardware For VoIP Technology

11. 895 Wellington Road,Rowville,Victoria 3178,AU 039-213-9777 enquiries@ariatech.com.au