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Software Licensing Management System “Technology & Infrastructure”. Kimberly J. McClain Ohio University Mgr., Infrastructure Support Systems, Computer Services. Ohio University Main Campus – Athens, OH (located in Southeastern Ohio) 19,725 students on the main campus
Kimberly J. McClain
Mgr., Infrastructure Support Systems, Computer Services
Late 2000, OHIO had “hodge-podge” systems for tracking software licenses
Microsoft Agreement Student Sales
(Athens & Regional Campuses)
Microsoft Agreement University-Owned Machines
Date: Thurs, 20 Apr 2006 From: <email@example.com> To: <firstname.lastname@example.org> Subject: Software Ready for Pickup Candi,
The following item you ordered is now available for pickup at our Computer Services Center, Test Score Office (office #117).
Date: 04/20/06 Order #: 003757
Item: Acrobat Pro 7.0 (Win)Media Qty: 1
The serial number provided is needed during the software installation. Please retain this e-mail for future reference.
Please note this order may not be complete, additional items may be on order and will arrive at a later date. A detailed billing report with applicable charges is e-mailed to the budget rep for this account when billing has been completed. Note: Free upgrades or free items will appear on the report for informational purposes only.
If you have already picked up this item, please disregard this e-mail.
Used to be keyed 3 times
Billing Summary for April 2006
Finance Form is auto-created that summarizes all the sales for the month
Date: Mon, 1 May 2006 09:48:35 -0400 From: <email@example.com> To: <firstname.lastname@example.org> Subject: Computer Services' Billing - April 2006 Attached is a detailed billing report from Computer Services for software purchases that were billed to account:
010-0000-21010-314000-000000000 - Vice President Finance
If you are not the correct person to receive this information, please reply to this message with the correct contact information (name, email address) as soon as possible so we can correct our records.
By purchasing software through Computer Services, the above account saved $232.40 over suggested academic retail price.
If you have questions about this billing, please contact Computer Services' Frontline via e-mail at email@example.com or 597-8000.
Dean, Duff DD284205
Swart, Bret BS125698
Morris, Nate NM65899
Straughsbaugh, Erica ES258896
Smith, Drew DS548964
Phillips, Kim KP587696
Jordan, Austin AJ125748
Manning, Peyton PM78965
Scott, Jenna JS458963
Bettis, Jack JB896523
Leu, Mary ML74589
Crawford, Kiki KC96325
Selleck, Thomas TS321654
Rhymer, Shari SR852369
Radford, Debbie DR02004
Hartley, Becky BH753951
McFadden, Judy JM985485
Kuhn, Pam PK789456
Andrews, Jesse JA002546
Manufacturers: Over 30
Products: 571 (Items: 1751)
Departmental Orders: Average about 100 per month & $25,000 in sales (cost recovery)
Student Sales: 28,785 students have purchased at least 1 product
Savings $170,000 per year