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Writing a Successful Earmark Proposal. ETA. . . . . Grant. SF 424. Additional information – DUNS #  15a. Federal = Earmark funds NO MATCH  Original signature  Additional Information – period of performance can range from 12 to 24 months. . . . 1. Abstract.

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sf 424

Grant

SF 424
  • Additional information –DUNS #
  •  15a. Federal = Earmark fundsNO MATCH
  •  Original signature
  •  Additional Information – period of performance can range from 12 to 24 months
1 abstract

1. Abstract

Building Better Communities, Inc. (BBC) is a Washington, D.C.-based nonprofit organization. BBC provides education and training services to individuals living in the Bantam Empowerment Zone (EZ). Our partners in the proposed Communities In Charge of Jobs project include DEF Manufacturing, a paper manufacturer located in the EZ, as well as ABC Education Services, a training and development nonprofit organization. In Communities In Charge of Jobs, BBC is the applicant and fiscal agent. BBC will provide project management and oversight along with participant enrollment and case management services. DEF Manufacturing will recruit workers and make referrals for training, participate in high-tech curriculum development, and provide space, equipment, and some instruction. ABC Education, in addition to providing referrals, will develop the curriculum and also coordinate, schedule, and instruct training to include ESL and basic education.

  • Who – the proposer and project partners

The Abstract also includes information about:

 What are the project objectives?

 Why is the project necessary to the community?

 How will the services be delivered?

1 abstract4
1. Abstract

SEE PROPOSAL GUIDE, SECTION 1, for detailed instructions and examples. Recommend one page.

  • Who

ANSWERthese questions:

WHO are the proposer and project partners? Provide applicant organization name. Briefly describe roles, contributions of key partners, providers, substantial contributors. Recommend a paragraph or less.

WHAT objectives do you intend to accomplish? Include short goal(s) statement and overview of objectives. Recommend a paragraph or less.

WHY are you implementing this project? Describe the community need addressed by project. Use facts to support the need statement. Recommend a paragraph or less.

HOW will you deliver services? Discuss approaches to training. How will services, not part of this grant, be provided? Mention any unique feature of your service methods or delivery mechanism. Recommend one or two paragraphs.

Page 4

1 abstract continued
1. Abstract (continued)
  • What
  • Why
  • How

Page 5

2 statement of need
2. Statement of Need

 A. Description of the Issue

 B. Description of the Target Area

 C. Economic Information

 D. Socioeconomic Information

a description of the issue
A. Description of the Issue

DESCRIBEthe issue. Recommend a paragraph or less.

Page 7

b description of the target area
B. Description of the Target Area

DEFINEgeographic boundaries. Describe the physical and social features of the area being served that affect the need for services or strategies being used. Recommend a paragraph or less.

Page 8

c economic information

C. Economic Information

  • A table is one way to display the information: Format depends on the needed information
  •  Growth information may be available from Chambers of Commerce
  •  Do the wages justify the training expense?
  •  Is there a need in the community?
c economic information10
C. Economic Information

DESCRIBEprinciple employer needs and conditions relevant to the project. May use the table below to display information, and add a short written narrative if necessary. Information should link to project goals and objectives. Recommend one page or less.

Page 10

d socioeconomic information target area demographics

D. Socioeconomic InformationTarget Area Demographics
  • All information can be obtained from the Census
  •  Table provided in the template
  •  Can add information either in table or narrative format
d socioeconomic information target area demographics13
D. Socioeconomic InformationTarget Area Demographics

DESCRIBEprinciple employer needs and conditions relevant to the project. May use the table below to display information, and add a short written narrative if necessary. Information should link to project goals and objectives. Recommend one page or less.

Page 13

4 statement of work
4. Statement of Work

 A. Target Group to be Served (Participants)

 B. Services To Be Provided

 C. Work Plan

D. Utilization

E. Research/Evaluation Component

 F. Phase-Out Plan

a target group to be served participants
A. Target Group To Be Served (Participants)

1. Description

STATEspecifically who will be trained. Selection should be connected to the need. Include special skill needs if appropriate (example: basic math). Recommend a paragraph or less.

2. Rationale for Selection

DISCUSShow number to be served is supported by size of potential pool of candidates. Recommend a paragraph or less.

3. Needs and Other Services

DISCUSSservices needed as indicated by data. Discuss how participants will gain access. Recommend a paragraph or less.

Page 16

slide17

  • Services To Be Provided
  • 1. Description of Services
  • Service Overview
  • May be expressed as a narrative rather than a table
  •  The Service Overview identifies each service, who provides the service, the location, and how the service is delivered
  •  Contains information about services not provided by the Earmark grant
slide18

Services To Be Provided

  • 1. Description of Services
  • Service Overview

DISCUSSeach service (even those not paid for by grant), who provides, when, where, delivery methods. May show in chart/matrix. Recommend one page or less.

Page 18

slide19

Services To Be Provided

  • 1. Description of Services
  • Service Overview (continued)

Page 19

2 services flow chart

2. Services Flow Chart
  • Services Flow Chart is required
2 services flow chart21
2. Services Flow Chart

PROVIDEa project flow chart.

Page 21

3 partner collaborator participation letter of commitment

3. Partner/Collaborator ParticipationLetter of Commitment
  • Partner Name
  •  Commitments of time and other resources
3 partner collaborator participation letter of commitment23
3. Partner/Collaborator ParticipationLetter of Commitment

DISCUSSpartner commitments, including services delivered by partners. Refer to any Letters of Commitment. Recommend ½ page or less.

Page 23

c work plan

C. Work Plan
  • “Objectives” and “How Measured” are the same as those listed in 3. Goals/Objectives
  •  Work Plan allows for Start-Up and Phase-Out tasks
  • List each task
  •  Include “Evaluation” as an objective
c work plan25
C. Work Plan

COMPLETE a Work Plan such as the chart below. Take objectives directly from written Section 3. Twelve-month projects do not include Year 2 in Work Plan. Be sure to list all critical tasks, including Start-Up tasks such as hiring staff or executing subcontracts.

Page 25

2 narrative
2. Narrative

PROVIDEbasis/rationale/logic for tasks and timeline. Recommend one page or less.

Page 26

f phase out plan

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

Date Grant Begins

Grant End Date

F. Phase-Out Plan
  • There are Start-Up and Phase-Out periods
  •  There are activities and reports to be completed after the grant ends
  • Example is for a 12 month project. Include a narrative explanation of your Phase-Out plans
  •  Sustainment activities should also be addressed in the narrative
f phase out schedule
F. Phase-Out Schedule

DESCRIBEstrategy for concluding current project activities. Will project be sustained? How will sustainment plan be developed? Outline role of project partners in sustainment efforts. When planning, consider activities that will be completed after end date of project. Indicate time frame for Phase-Out activities. May use diagram. Recommend four paragraphs or less.

Page 28

5 personnel
5. Personnel

 A. Staffing Level Rationale

 B. Key Staff

slide30

A. Staffing Level RationaleOrganization Chart

  • Sometimes relationships are coordinating rather than direct supervision. May also have contractual relationships
slide31

A. Staffing Level RationaleOrganization Chart

DISCUSSbasis for number of staff. If using staffing ratios (for example, 1 teacher to 15 participants), detail the ratios. May include organization chart. Ensure adequate staff to complete the work. Recommend one page or less, including organization chart.

Page 31

b key staff

B. Key Staff
  • Key staff are individuals who possess a type of expertise or credential necessary for the project to be successful
  •  May need to hire for the staff positions
  • Staff may be part-time
b key staff33
B. Key Staff

IDENTIFYkey staff by name, most relevant qualifications. If hiring, list qualifications desired and hiring process. Put resumes and job descriptions (for unfilled positions) in Attachment B. Recommend one page or less.

Page 33

slide34

B. Key StaffKey Staff Responsibilities & Qualifications

  • Pertinent information from job descriptions
  •  In certain situations a list of the individual’s qualifications can take the place of a resume
slide35

B. Key StaffKey Staff Responsibilities & Qualifications

IDENTIFYkey staff by name, most relevant qualifications. If hiring, list qualifications desired and hiring process. Put resumes and job descriptions (for unfilled positions) in Attachment B. Recommend one page or less.

Page 35