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Greek Emergency Planning. Georgia Institute of Technology ▪ Greek Affairs. Meeting Agenda. Introductions Office of Homeland Security Office of Fire Safety House Manager Guide What Needs to be Done Making a Game Plan Questions. Office of Homeland Security.

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greek emergency planning

Greek Emergency Planning

Georgia Institute of Technology ▪ Greek Affairs

meeting agenda
Meeting Agenda
  • Introductions
  • Office of Homeland Security
  • Office of Fire Safety
  • House Manager Guide
  • What Needs to be Done
  • Making a Game Plan
  • Questions
office of homeland security
Office of Homeland Security

Gather/prepare the following data before filling out the template.

Responsible personnel for each floor and their telephone numbers

Location of Assembly Areas after evacuation

Identification of all Fire Pull Stations

Identification of all Fire Extinguishers

Begin determining Evacuation Routes to Assembly Areas

Prepare floor plans

Buy a red 1 ½ inch three ring binder and section dividers = REDBOOK

Once all the data is collected, download the templateand input your information.

Organize completed template information in Redbook, utilizing section dividers.

Submit completed plans electronically to the Homeland Security on a CD and Greek Affairs via email.

Building Emergency Plan: Preparing your chapter’s REDBOOK

TheBuilding Manager:

Each Greek facility must designate a Building Manager (BM) who will act as the representative for planning and coordination of incident response.

The BM will act as the single point of contact during an emergency.

The BM is also responsible for updating and educating residents about the chapter facility’s Emergency Building Plan each semester.

office of homeland security4
Office of Homeland Security

After-Hours Building Emergency Plan: Supplemental Information

for your REDBOOK

The supplement to the building emergency plan should be used for all after-hour activities, including fraternity/sorority events.

Consider who will be responsible for after hour activities, how floor monitors will be assigned and function.

Plans should also include a method of communication, alerting residents/guests to the location of exit routes, evacuation procedures, fire pull stations, fire extinguishers, and assembly areas.

  • The responsible person at the event, identified ahead of time and knowledgeable of the emergency response requirements, will be the conduit for emergency responders about an emergency in the building.
  • Once all the data is available, download the template from Homeland Security, and fill out.
  • Submit completed plans with your Redbook to Homeland Security and Greek Affairs.
office of homeland security5
Office of Homeland Security

What to do:

Review your chapter’s current Emergency Action Plan and After Hours Plan

Update Emergency Action Plan and After Hours Plan using new template

Review floor plans and post on the back of each door and near exits

Compile information and organize by section using dividers

Organize information in red binder

Place REDBOOK in common area

Electronically turn REDBOOK information in to Homeland Security and Greek Affairs

Educate chapter about emergency plans and exit routes

  • Email plans to:
  • Frank Stanley and Darby Frizzell
  • Friday, April 14th
office of fire safety
Office of Fire Safety

Services Provided

Limited response to fire-related emergencies

Inspection and maintenance of fire extinguishers

Courtesy inspections of buildings to ensure compliance with safety standards

Special event services

Investigation of fires involving Institute property

Collaboration with Facilities Planning in improving early warning and fire detection systems

Advice and consultation on fire code compliance and other fire safety issues

Why take fire safety classes?

1 out of every 3 people in this room will have an experience with fire in their lifetime.

Over 4,000 people die each year from fires, over 27,000 are injured.

Education gives you the training needed to make good choices.

office of fire safety7
Office of Fire Safety

From 1990 to 2000:

Annual average of 1,700 fires in on-campus residence halls and fraternity and sorority housing.

Over 50 fire deaths occurred in on-campus halls and fraternity and sorority housing during this decade

Half of the fires and 75% of the deaths occurred in fraternity and sorority housing

Average fraternity and sorority housing property loss was $580,000.

National Fire Protection Association

2004, University of Mississippi:

Fire destroyed fraternity house and killed three.

2003, University of Connecticut:

Fire destroyed fraternity house

2003, University of Wisconsin-Madison: Fire destroyed fraternity house

1996, University of North Carolina, Chapel Hill: Fire killed five and injured three.

College Fire Prevention Act

office of fire safety8
Office of Fire Safety

How should fire inspection records be managed?

Records should be kept in the facility.

Scanned copies of inspections should be emailed to Darby Frizzell, Coordinator of Greek Affairs, at.

What is the relationship with Georgia Tech concerning fire code inspections?

Office of Fire Safety

Demonstrations and educational programs concerning fire safety

Liaisons with City of Atlanta Fire Marshal’s Office.

Office of Greek Affairs

Work with house corporation boards and headquarters to gather resources and information

Support chapters in their efforts to be compliant with fire code.


City of Atlanta Fire Marshal’s Office

Walter Parker, Chief of Inspections

Office: 404-853-7065 and Cell: 404-557-4186

H.B. Dodson, Jr., Fire Marshal

Office: 404-853-7062 and Cell: 404-557-4003

Arranging Fire Code Inspections

Who has the responsibility of arranging Greek facility fire code inspections and ensuring they are up to code?

Owners of Greek facilities

Owners must comply with expectations outlined by the City of Atlanta.

Who has jurisdiction to inspect Greek facilities?

The City of Atlanta

Georgia Tech does not have jurisdiction to inspect non-board of regents houses. They provide courtesy inspections.

How often should Greek facilities be inspected?

Twice a year

Who should be contacted to arrange an inspection?

The City of Atlanta Fire Marshal’s Office

Contact Chief Dodson at 404-853-7062 (office) or 404-557-4003 (cell).

How can we ensure that inspections are completed?

Keep records of phone conversations with Fire Marshal’s Office, noting time and date of the conversation.

Follow-up before the inspection appointment to confirm time and date, noting name and contact information of inspector.

Follow-up after the inspection to discuss any needed steps to be in compliance and to arrange second inspection.

If you encounter difficulties, please contact Mike Hodgson, Campus Fire Marshal, at

house manager guide
House Manager Guide

Section 1: Introduction to the HMG

The Role of Greek Affairs

House Manager General Responsibilities

Guidelines for Success

Know Your Constituents

Section 2: Facility Management 101

The Public Relations Approach

General Facility Maintenance

Facility Self-Inspection Form

Waste Management Guidelines

Closing the Chapter Facility Checklist

Section 3: Safety & Risk Management

General Safety Suggestions

Fire Safety

Home Security

Emergency Notification Procedures

Evacuation Procedures

Hazardous Waste

Kitchen Safety

Section 4: Facility Projects & Tasks

Risk Management Project Timeline

Risk Management Projects and Tasks

Emergency Preparedness

Fire Inspection Information

Fire Safety Important Contacts

Section 5: Resources

Online Facility Resources

Educational Resources

Access the House Manager Guide online @


Greek Affairs

Online Emergency Update Form

Online Roster Update Form

House Manager Guide

Education and Resources

Facility Resources

Homeland Security

GT Emergency Action Plan

Building Emergency Action Plan

After Hours Emergency Action Plan

Fire Safety

GT Fire Safety Training:

National Fire Protection Agency:


Homeland Security

Andy Altizer

Director, Homeland Security

404-894-8392 or 404-486-3465

Frank Stanley

Coordinator of Homeland Security


  • Fire Safety
  • Michael Hodgson
  • Campus Fire Marshal
  • 404-894-2990
  • Marcus Robinson
  • Fire Inspector
  • 404-894-5045
  • Jennifer McWhorter
  • Fire Safety Specialist
  • 404-385-7474

Greek Affairs

Buck C. Cooke

Asst. Dean/Director of Greek Affairs


Darby Frizzell

Coordinator of Greek Affairs


Thank You