2014/2015 Annual Fall Curriculum Information Meeting

1. 2014/2015 Annual Fall Curriculum Information Meeting

2. Electronic Curriculum System - Updates & Best Practices • New Programs – Work Flow & Time Lines • Undergraduate Certificates– Work Flow & Time Lines • Master Course Syllabi (MCS) - Considerations • Managing Curriculum Committees • Lessons Learned • Resources Agenda

3. New Program (Blue Form) Workflow & Approval Levels Contact the Office of Curriculum & Assessment – 7714 BEGIN ASSESSMENT PLAN NOW!!!! No Department or Interdisciplinary Council Approval Initiator No Bulletin Editor Min. Corrections or Approvals College Curriculum Committee Dean Yes No No Yes No – From Provost MSA Council Non-College Program Approval DESIGNATOR SHOULD BE RESERVED AT THIS POINT. APC Yes Yes – To Provost

4. New Program (Blue Form) Workflow & Approval Levels COURSES MUST BE APPROVED BY THE COLLEGE CURRICULUM COMMITTEE Initiator No Assessment Council Provost Yes Yes No Academic Senate Approval SRC Approval BOT Approval Yes Yes No No No No PCSUM Approval Yes Publish HLC Approval Yes New Degree Program Proposals

5. New Program (Blue Form) If there are NO edits or returns, time to publication should be: Department – 1 to 2 weeks College – 3 to 4 weeks Dean Approval/Bulletin Editor – 5 to 6 APC/Provost – 7 to 8 weeks Assessment Council – 9 to 10 weeks Academic Senate Executive Committee – 10 – 11 weeks Academic Senate Committee – 12 to 13 weeks Board of Trustees – 16 to 17 weeks Presidents Council – 22 to 24 weeks Expect at least 6 months for new programs to be published with NO delays. *This does not take breaks or holidays into account.

6. Initial Considerations When Developing a New Undergraduate Certificate The following list of questions serve as a guide or checklist for those developing new undergraduate certificates. • Does the new certificate consist of credit hours ranging between 12 -18 (not including hidden requisites and/or co-requisites)? All undergraduate certificates must have a minimum of 12 credit hours and no more than 18 credit hours. • Does the new certificate have 15 credits or less? If so, at least 6 credit hours must be offered at 300-level or above. 3. Does the new certificate have 16 credits or more? If so, at least 9 credit hours must be offered at 300-level or above. 4. Has a proposing entity been identified? • A proposing entity may be a department, school, interdisciplinary council, committee or unit. • Multidisciplinary certificates (cluster of courses and experiences in a defined thematic area, not confined to a single disciplinary area) must identify a proposing entity.

7. Initial Considerations When Developing a New Undergraduate Certificate Continued- 5. Is there an advising plan that covers the following? • Degree Seeking Students: these certificates are NOT automatically earned by completing requirements of a degree program, Gen Ed, major or minor. • Degree Seeking Students: receive awarded certificate at time of graduation. • NON-Degree Seeking Students: must meet existing admission requirements for Non-degree special admission (on-campus) or special admission (off-campus). • NON-Degree Seeking Students: are awarded certificate upon completion of certificate program. Certificate is noted on transcripts. • Degree Seeking and Non-Degree Seeking Students must consult with an advisor, and sign a Certificate Program Authorization form (on-campus) or Program Plan (off-campus).

8. Getting Approval for a New Undergraduate Certificate 1. Develop letter of intent consisting of: • Need for Certificate (Corresponds to Section 2.a of Blue Form) • Intended Audience (Corresponds to Section 4.a of Blue Form) • Intended learning outcomes (Corresponds to Section 5.a of Blue Form) • Outline of the intended courses 2. Identify entities affected by the new certificate. 3. Send letter of intent to identified entities and request letters of support (usually from department chairs). 4. Next, request a letter of support from the Dean or VP. 5. Forward items to APC for approval: • Letter of Intent • Supporting letters from entities • Supporting letter from Dean or VP

9. Getting Approval for a New Undergraduate Certificate Continued- 6. After APC approves certificate and program receives positive response from the Provost… Begin Electronic Curricular Process by completing the Section below of the Narrative Blue Form The rationale for new certificate programs must address the following criteria. Each reviewing body will use the same criteria for evaluation. • The program supports the mission and goals of the institution. a.) Describe the program’s mission and goals, how the program supports the mission of the university (1.a Blue Form). b.) If the proposal is an undergraduate certificate, explain how it supports the undergraduate education priorities of the institution and how it will build on the general education competencies (1.a Blue Form). • There is a need (market and/or disciplinary) for the program. Describe the need for the program (2.a Blue Form). • There is a plan to ensure the program meets the needs of the student and maintains academic excellence. a.) Describe the student learning outcomes for the program (5.a Blue Form). b.) Explain the intended procedure for collecting evidence and analyzing the evidence that shows the learning outcomes have been achieved (5.b Blue Form). • There are financial resources to support the program. Describe the human resources (faculty, staff); classroom space; laboratory space and equipment; computer resources and library resources/holdings currently available for the program (7.d Blue Form). • There is leadership to support the functioning of the program. a.) Explain how the program will provide advising and logistical information to students and coordinate other collaborative structures to ensure program quality (9.d Blue Form). b.) If applicable, explain how the program will coordinate activity with CMU online (9.b Blue Form). Proposed Bulletin Copy The Bulletin description must include Introductory statement describing the certificate program If applicable: Admission, Retention and Termination Standards List of courses (include designator, course number, title and credit hours.) Indicate whether they will be required or electives

10. Undergrad. Certs. (Blue Form) Proposal Workflow & Approval Levels No Department or Interdisciplinary Council Approval Develops Letter of intent that includes: -Need for Cert. -Intended Audience -Intended Learning Outcomes -Outline of Courses Initiator/ Proposing Entity Letters of Support from entities affected by Cert. such as other departments. Yes • DESIGNATOR SHOULD BE RESERVED AT THIS POINT. . Provost DEAN No APC Yes Yes Yes No No Positive response in the form of a letter from the Provost Begin electronic curricular process by completing the blue form. See step 6 in the previous slide. Initiator

11. New Undergraduate Certificate Program If there are NO edits or returns, time to publication from initial submission should be: Department – 1 to 2 weeks College – 3 to 4 weeks Dean Approval/Bulletin Editor – 5 to 6 APC/Provost – 7 to 8 weeks Objection Period – 9 to 10 weeks Expect at least 2.5 months for new undergraduate certificates to be published with NO delays.

12. Master Course Syllabus (MCS) • Bulletin Description Handout: How to write a good bulletin description. • Online or Hybrid Courses: MUST ADD, “This course may be offered in an online or hybrid format.” ***NOTE: if the course may be offered via online or hybrid you must ensure the proposal meets the criteria in “Section V. Other Requirements and/or Materials for the Course”. • Deleting Requisites: If these items are removed from an MCS and/or bulletin description, the Initiator MUST provide clear rationale explaining the removal of the requisites. • Consistency: The MCS MUST MATCH what is listed in the proposal form. • Adding Requisites: Adding any of these items may impact time to graduation. Good practice may include addressing such issues in the rationale. • Recommended Requirements: If any courses or requirements are recommended, the Initiator MUST include the word “Recommended” in the bulletin description. • Support of SLOs: ensure the evaluations appropriately support the learning objectives. For instance, if the course is a 400-level course and is focused on integration of theories and concepts, one may expect to see an evaluation such as a project where the student is analyzing, synthesizing, and constructing arguments based on theories and concepts. Contact an Assessment Coordinator for assistance writing SLOs.

13. Managing Curriculum Committees • Engage Members: Designate committee members to do the following: • Evaluate impact on time to graduation • Review grammatical issues that may lead to approved with edits versus returns • Address possible advising issues • Evaluate the affects on other departments and programs • Evaluate course outcomes to ensure they are measureable and appropriate for the course level • Evaluate course sequencing for new programs • Evaluate changes in number of credit hours • Evaluate affects of program modifications • Determine if courses are duplicated • Ensure information in the attached documents match the electronic forms!!! • Capitalize on Member’s Strengths: Example, some members may have been involved in program review. Allow them to evaluate new programs overall while other members may be better suited to evaluate course modifications because of experience redesigning courses. • Follow Up Strategies (Out of Sight Out of Mind): Curriculum proposals are often forgotten when there is not a good strategy for following up. Developfollow up strategies and COMMUNICATE to other committees.

14. Lessons Learned Example of issues that prolong the approval process • Forgetting to put certain phrases, such as online/hybrid, CR/NC, etc., in course descriptions. • Information is out of order in a course description.  • Missing prerequisites in the course description box on the green form. • Approved with Edits: DO NOT use any other means to suggest approved with edits other than the comments box within the electronic proposal. If you need to use other means, then strongly consider returning the proposal since significant changes are required. • Departments as Initiators: If the Department is the initiator, you must have a systematic way of informing faculty of proposal statuses. • Caution – Sending Back Proposals: DO NOT send a proposal back to the initiator until the entire committee has reviewed the proposal. This does not save time, since additional revisions may be posed by the committee. Faculty become very frustrated! • Electronic Approval of Minutes: a well-designed electronic approval process can save a significant amount of time during the next meeting if the minutes are discussed electronically.

15. Resources • Curriculum Website:CentralLink>Office of the Provost>Academic Affairs>Curriculum and Assessment>Curriculum. • Academic Senate Website:CentralLink>Academic Senate. • Electronic Curricular Forms Link:CentralLink>Academic Senate>Academic Senate – Internal>Curricular Forms. • Bulletins: CentralLink>Office of the Provost>Academic Affairs>Bulletins. • Assessment Plan Development: CentralLink>Office of the Provost>Academic Affairs>Curriculum and Assessment>Assessment>College Assessment Coordinators. • Online Faculty Information System (OFIS): CentralLink>Office of the Provost>Academic Affairs>OFIS • Education Index for Graduate Schools: http://graduate-school.phds.org/education-index/robotics-courses-in-michigan • Education Portal: http://education-portal.com/ • O*Net Home: http://www.onetonline.org/

16. Questions