1 / 24

Krannert Club Leadership Training

Krannert Club Leadership Training. Presented by the Krannert Graduate Student Association (KGSA). Agenda. Guidelines, Rules, and Regulations of: Student Activities and Organizations (SAO) Business Office for Student Organizations (BOSO) KrannertLife

amiel
Download Presentation

Krannert Club Leadership Training

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Krannert ClubLeadership Training Presented by the Krannert Graduate Student Association (KGSA)

  2. Agenda Guidelines, Rules, and Regulations of: • Student Activities and Organizations (SAO) • Business Office for Student Organizations (BOSO) • KrannertLife • Krannert Graduate Student Association (KGSA)

  3. Purdue Student Activities and Organizations (SAO) • Provides students with tools, training, and resources to successfully manage student organizations • Drafted SAO Handbook as a resource to help student leaders organize their clubs and plan events • Handbook should be read by all club leadership: https://www.purdue.edu/b-involved/wp-content/uploads/2013/10/SAO-Handbook-with-Hyperlinks-Oct-17th_Version-2.pdf • Expects clubs to follow rules and regulations of SAO • Located in Schleman Hall

  4. Expectations for all Organizations Every Recognized Purdue Student Organization will: 1. Bestudent led and managed by student officers 2. Haveanadvisorwhoisafulltimefaculty/staff 3. Adheretothepoliciesandproceduresof Purdue University 4. Provide opportunities for student members to: • Experience leadership and general student self-development • Strive for excellence and professionalism in program • Develop skills of collaboration, creative thinking, and problem solving by utilizing teamwork, honest communication, and support • More in Handbook

  5. Constitution • Should provide current and potential members with information about: • Organization mission and purpose • How to and who can become a member • How organization is run (i.e. elections, meetings, duties) • KGSA Constitution may be found on BoilerLink in “Documents” • Expected to change with time and revisions must be submitted to SAO for review and approval • More information in SAO Handbook • Template is provided on SAO website

  6. BoilerLink • Logging in: http://boilerlink.purdue.edu/ • Use Purdue account information • KGSA President or Treasurers (VP Internal and External Finance) have permission to add you as an “Events Creator” • Four main tabs • Your Name  Profile information, settings, log out • My Involvement  Your memberships, event submissions, and co-curricular transcript • My Shortcuts  Shortcut to KGSA page • Messages  Messages about event approval and questions form SAO/BOSO

  7. Organization Re-Registration/Maintaining Recognition (for KGSA only) • Every organization must complete annual fall re-registration process on BoilerLink • Notifies SAO staff on who is serving as President, Treasurer, and Advisor • Every organization must complete a registration within three weeks of new officer elections • This process should be completed by the incoming President as a part of transitioning with the outgoing President • More detailed information can be found in SAO Handbook about these processes

  8. Planning Student Organization Events Guidelines for planning activities. You should identify: • What you want to do and what outcome you want • What arrangement may be necessary • University Procedures to be observed • Financial arrangements necessary • How to publicize the event • If goals were met

  9. Activity Forms • Must be submitted for almost all student organization events (especially those that use club funds) • When in doubt, submit an activity form • Must be filed at least two weeks in advance of the event • File Activity Form on BoilerLink – go to Events and click “Create Event” • Will no longer need to filed for the following: • Regular meetings, supplies, dues, activations, or free speakers • Callouts that have catered or pre-packaged foods • Events without costs or contracts; Skip-A-Meal Fundraisers • Examples of Events that need Activity Forms: • City Treks, Culture Fest, Tailgates, Speakers (if food is provided)

  10. Information Needed for Activity Form • Name (Include club name as part of the title) • Location (More information on next slide) • Description (Outlines how event will fit within SAO expectations for clubs) • Start/End Time • Type (Choose “Organization Only” unless you want it to be open to all Purdue students) • Local/Leaving Tippecanoe County • Student Organization • Student Org Name ( Use KGSA) • Student Leader/Email/Phone number • Approximate number of attendees

  11. Reserving a Location • Most spaces (11 Rawls rooms) can be reserved through Space Management: https://www.smas.purdue.edu/ • Other Rawls areas and rooms: Contact Peggy Blessing • Elliott Hall, Loeb Playhouse, Fowler Hall, or Slayter Center & Hill: http://www.housing.purdue.edu/HTML/HallOfMusic/Venues/Reservations.html • Krannert Auditorium and Drawing Room: Call 765-494-4434 • More locations in SAO Handbook

  12. Event Policies and Risk Management Procedures • Alcoholic Beverages at Events  Under no condition may organizational funds be used to buy, sell, or provide alcoholic beverages on or off campus • Conferences  Need to be discusses, planned, and organized far in advance and in conjunction with Conferences Division at Purdue University • Event Timing  Sunday – Thursday: ending by midnight; Friday & Saturday: ending by 3am • Speakers  If there is a contract to pay the speaker, contract should be uploaded with the Activity Form for review by BOSO

  13. Advertising Events • At Krannert • KrannertLife Populates KGSA Newsletter sent to all Krannert Graduate Students • Krannert Facebook groups • Fliers in locker rooms and by Rawls room entrances  Contact Peggy Blessing for approval • Rawls classroom chalkboards • Social Hour Announcement  Contact KGSA VP Communication • Outside Krannert • Ideas in SAO Handbook

  14. Traveling as a Student Organization

  15. Traveling as a Student Organization

  16. Traveling as a Student Organization

  17. Business Office for Student Organizations (BOSO) • Located in Schleman Hall, Office hours: 8am – 5pm, Monday – Friday • Office phone: 765-494-6724 • Provide financial services to student organizations • Establish financial controls and best practices • Transaction audits • Reconciliation of funds • Contractual review (fiscal and risk oriented) • Compliance with University Regulations & Policies • Process transactions • Each club treasurer should read the entire BOSO Manual: http://www.purdue.edu/business/boso/pdf/manual.pdf • President and other club leadership should also be familiar with material

  18. General Operating Procedures • Petty cash funds and funds collected may not be used for cash payments of expenses • Student organization funds cannot be used for the purchase of tobacco products, alcoholic beverages, or related expenses • Receipts and Reimbursement Certification (only for purchases over $75) are to be collected by KGSA VP Finance within their designated timeframe

  19. Deposit of Funds • If your club is collecting dues, the treasurer should keep a Record of Dues Collected to report to the KGSA VP Internal Finance • Record of Dues should include members name, amount of dues paid, and date of payment • All checks received as donations ($100 or more) from an individual or business should be provided to the BOSO office, prior to depositing • Gift-in-Kind donations need to be acknowledged - more information in BOSO Manual

  20. Gifts, Awards, and Prizes • “Use of University facilities in any manner that results in financial gain, either directly or indirectly, to individuals or non-University organizations or groups is prohibited.” • Student organizations funds may not be transferred as gifts, charitable contributions, or donations to groups managed outside of Purdue • Cash, cash equivalent, or gift certificates cannot be given as gifts • Student organizations can make charitable contributions to 501-c-3 non-profit agencies up to $100 • Can give more than $100 if funds are raised through events under the University Charity Policy • Awards/Prizes can be given in tangible and monetary forms – more information in BOSO Manual

  21. KrannertLife • KrannertLife is the official Krannert Graduate Student website • Common calendar and main informational site for all clubs, students, and offices • Eliminates numerous mass emails to students • Weekly digest version sent to all students via emailed newsletter • Access to make posts can be given by KGSA VP Technology • Add events on calendar by going to Events>Add New • KGSA expects clubs do this for each event to eliminate overlapping of events and to keep record of the number/type of events each club coordinates • Add announcements by going to Announcement>Add Announcement • Make sure to include a picture • Add “Featured” as tag to make it appear on top of KrannerLife page

  22. KGSA Expectations • Be active, get creative, keep track of your successes, and ask questions • Attend Krannert Weekend Club Fair (Mod 4) and Krannert Launch Club Fair • Adhere to rules of SAO and BOSO • If one person in one club hurts our good standing, it affects 20+ clubs • Use KrannertLife • KPDC wants to be a resource for you to achieve your professional development objectives – schedule an appointment with a staff member to discuss ideas or get advice

  23. Club Dues and Registration • More information to come!

  24. Elections • Elections may vary for each club, but each club election process should be visible and fair to every club member • Club Elections are to be held in Mod 3 and prior to Mod 4, after the KGSA President and Vice President Elections • First-Year Representatives may be selected following the KGSA First-Year Rep Election Results Announcement (Mod 1) • December Graduates (excluding SHRM) • If your club President is a student graduating in December • An interim President will be selected from the current board by the current board • The board elections will continue “as-is” in Module 3 • If your club board has a student graduating in December • Duties must be filled by current board members or first-year representatives • If the board is primarily students graduating in December, work with KGSA VP Professional & Organizational Development to find a solution

More Related