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Preparing for Workplace Emergencies

Preparing for Workplace Emergencies. Richard Mendelson Area Director Manhattan Area Office Occupational Safety and Health Administration SENY PDC – April 2006. Planning for emergencies. Conduct a comprehensive assessment

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Preparing for Workplace Emergencies

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  1. Preparing for Workplace Emergencies Richard Mendelson Area Director Manhattan Area Office Occupational Safety and Health Administration SENY PDC – April 2006

  2. Planning for emergencies • Conduct a comprehensive assessment • Consider accidents, fires, medical emergencies, chemicals, severe weather, transportation, utilities, deliberate acts • Most likely scenarios • Worst-case scenarios

  3. Minimum elements of an Emergency Action Plan • Preferred method of reporting • Evacuation policy & procedure • Emergency escape procedures and route assignments • List of contacts with telephone numbers • Inside & outside facility • Procedures for employees that remain for: • Shutdown of critical operations • Fire suppression

  4. Other EAP elements • Rescue duties & medical care • Assembly area & employee accountability • Coordinator • Size-up emergency • Oversee operations • Coordinate with emergency responders • Direct orderly shutdown of operations

  5. Employee training • Roles & responsibilities • Threats, hazards, and protective actions • Notification, warning, and communication • Proper response • Train employees: • Initially • New hires • Changes to process, facility, or plan

  6. Important considerations • Evacuation routes • Alternatives • Muster point • Alternatives • Accountability • Handicapped individuals • Visitors and contractors • Coordination with other tenants • Practice drills

  7. Contingency plans Continuity of operations (COOP) • Who’s in charge? • Employee rosters (current? available offsite?) • Staff morale • Temporary space • Resumption of operations (critical, other) • Telecommunication & information technology • Administrative functions & files • Permanent relocation

  8. Continuum of response • Host site employees • Emergency Action Plan • Evacuation / Shelter-in-Place • Public safety responders • Skilled support personnel • Continuity of operations Emergency Response Recovery

  9. National Incident Management System &National Response Plan • NIMS • Aligns command, control, organization structure, terminology, communication protocols, & resources/resource-typing • Used for all events Resources Knowledge • NRP • Integrates & applies Federal resources, knowledge, & abilities before, during, & after an incident • Activated only forIncidents of National Significance Abilities

  10. NRP Structure BASE PLAN JFO, PFO, IIMG, HSOC ESF #15 – EmergencyPublic Info ESF #5 – Emergency Management ESF #10 – Hazardous Materials ESF #4 - Firefighting ESF # 9 – Urban Search and Rescue ESF #14 – Community Recovery, Mitigation, andEconomic Stabilization ESF #3 – Public Works and Engineering ESF #8 – Public Health & Medical Services ESF #13 –Public Safety and Security ESF #2 – Telecommunications ESF #7 –Resource Support ESF #12 - Energy ESF #1 - Transportation ESF #6 – Mass Care, Housing and Human Services ESF #11 –Agriculture and Natural Resources Emergency Support Function Annexes Insular Affairs Logistics Cyber Response Science and Technology Terrorism Response Biological Response Private Sector Coordination Volunteer Coordination Nuclear/Radiological Response Financial Management International Coordination Hazardous Materials Response NRP Changes and Updates Worker Safety and Health Public Affairs Catastrophic Incident Response Acronyms and Abbreviations Tribal Relations Support Annexes Incident Annexes Terms and Definitions Appendices

  11. Safety for responders “Responders” includes more than formal emergency services • Skilled support personnel, contractors, utilities, public works, transportation

  12. Safety for responders Incident management • Preplanning • Training • Incident Command System (ICS) implementation • Unified command • Incident Safety Officer • Risk management • Realistic estimate of risk vs. benefit • Hierarchy of controls

  13. Safety for responders Incident management, cont’d • Personnel accountability, span of control • Identification of hazards and implementation of controls • Establish perimeter, operational zones, access control • Management of mutual-aid and volunteers

  14. Safety for responders • Safety & health represented in planning cycle • Incident Action Plan (IAP) should include safety components • Medical, rehabilitation, evacuation, accountability • Safety & health concerns may be inadvertently overlooked • Competing priorities, limited experience with certain hazards

  15. OSHA activities Focus on risk management • WTC critique • OSHA – FEMA Summit • First Receivers document • Disaster Site Worker training (#5600 & #7600) • Internal preparedness • Planning, training, equipment • Drills and exercises • Specialty Response Teams

  16. Applicable standards • Revised Exit Routes standards • 29 CFR 1910 Subpart E (November 2002) • Recognizes Life Safety Code (NFPA 101-2000) • CPL 02-01-037 – Compliance Policy for Emergency Action Plans and Fire Prevention Plans (July 2002) • Hazardous Waste and Emergency Response (HAZWOPER) • 29 CFR 1910.120 • Portable Fire Extinguishers • 29 CFR 1910.157

  17. References • E-tools • Evacuation plans & procedures • ICS / UC • Anthrax • Fire Safety Expert Advisor • http:/www.osha.gov/

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