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Sales: Period End Closing Operations SAP Best Practices
Purpose, Benefits, and Key Process Steps • Purpose • This scenario describes the collection of periodic activities in Sales & Distribution such as day ending activities or legal requirements like Intrastat and Extrastat reporting. • Benefits • Provides a SD periodic activities overview • Key process flows covered • Review blocked sales orders • Review incomplete sales orders • Review sales documents blocked for delivery • Review sales documents due for delivery • Review log of collective delivery creation • Review incomplete SD documents (deliveries) • Review outbound deliveries for goods issue • Review sales documents blocked for billing • Review billing due list • Review log of collective invoice creation • Review list blocked (for accounting) billing documents • Create Intrastat / Extrastat • Calculation of work in process (Service Provider) • Settling the sales order to profitability analysis (Service Provider)
Required SAP Applications and Company Roles • Required • Enhancement package 5 for SAP ERP 6.0 • Company roles involved in process flows • Billing Administrator • Warehouse Clerk • Sales Administrator • Warehouse Manager • Accounts Receivable Manager • Customs Agent • Product Cost Controller
Detailed Process Description • Sales: Period End Closing Operations • Review Blocked Sales Orders: The sales order failed the credit check. In this activity, you review blocked sales orders and resolve any credit issues. • Review Incomplete Sales Orders: This activity displays a list of all incomplete documents that is based on the specified selection criteria. • Review Sales Documents Blocked for Delivery: It shows sales orders that are on credit hold and need to be released by the credit department Frequency. • Review Sales Orders Due for Delivery: Sales orders become due for delivery creation according to their schedule line. The schedule line becomes due for shipping, when the material availability and the transportation scheduling date for a schedule are reached. • Review Log of collective delivery creation: This log provides the detailed reasons why a delivery creation has failed. Use this log to identify the reasons and solve the issues. • Review Incomplete SD Documents (deliveries): In this activity, you review sales orders that are not complete by using the applied incompletion procedure. • Review Outbound Deliveries for Goods Issue: In this activity, you review deliveries that are due for goods issue. • Review Sales Documents blocked for billing: This log provides the detailed reasons why a delivery creation has failed. Use this log to identify the reasons and solve the issues. • Review Billing Due List: When processing the billing due list, you do not need to enter the individual documents to be invoiced. The system lists the documents to be invoiced on the basis of the selection criteria you enter. It can also combine several deliveries in one invoice. • Review Log of collective invoice creation: This log provides the detailed reasons why an invoice creation has failed. Use this log to identify the reasons and solve the issues. • Review List Blocked (for accounting) Billing Documents: This log provides the detailed reasons why a billing document is blocked for accounting. Use this list to identify the reasons and solve the issues. • Create Intrastat / Extrastat: In this step you process your statistics for the EU. • Calculation of Work In Process (Service Provider): Results analysis is used to evaluate the progress of sales orders on the basis of planned and actual revenues and costs. • Settling the Sales Order to Profitability Analysis (Service Provider): The settlement process moves all revenues from the sales order to a controlling object for profitability analysis.
Process Flow Diagram Sales: Period End Closing Operations Customs Agent Create Intrastat / Extrastat Warehouse Manager Review log of collective delivery creation Review incomplete SD documents (deliveries) Warehouse Clerk Review sales orders due for delivery Review outbound deliveries for goods issue Product Cost Controller Calculation of Work in Process (Service Provider) Settling the Sales Order to Profitability Analysis (Service Prov.) Sales Adminis-tratior Review incomplete sales orders Review sales documents blocked for delivery Billing Administrator Review blocked Sales Orders Review billing due list Review log of collective invoice creation Accounts Receivable Manager Review sales documents blocked for billing Review list blocked (for accounting) billing documents Sales: Period End Closing Operations contains no process flow just single process steps
Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision