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Student Information System (SIS) Progress Report

Student Information System (SIS) Progress Report. Presentation to the UTFAB Tuesday October 28, 2008 Chris Seng, Senior Associate Registrar. Agenda. Project Background Improvements for Students Plans and Goals Funding. Project Background. Student Information System (SIS)

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Student Information System (SIS) Progress Report

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  1. Student Information System (SIS) Progress Report Presentation to the UTFAB Tuesday October 28, 2008 Chris Seng, Senior Associate Registrar

  2. Agenda • Project Background • Improvements for Students • Plans and Goals • Funding UTFAB SIS Fall 08 Presentation

  3. Project Background • Student Information System (SIS) • Software system that supports student records • From Prospective students to Alumni • Faculty, advisors and staff • Biographic and demographic data • Academic records • Catalog, curriculum and class schedules • Financial aid and billing records • More depending on the campus and system UTFAB SIS Fall 08 Presentation

  4. Project Background • SIS Supports the following offices: • Academic Departments • Accounts Receivable • Admissions • Catalog and Curriculum • Division of Continuing Education • Graduate School • Housing and Dining Services • Registrar’s Office • Student Financial Services UTFAB SIS Fall 08 Presentation

  5. Improvements for Students • SSN privacy • RAMweb access • Printable Weekly Schedule • Degree audit report • Registration and class schedule • RamCT integration • Many others… UTFAB SIS Fall 08 Presentation

  6. Improvements for Students – SSN Use • Before • SSN was student identification number • SSN printed on all reports of student data • All forms requested SSN • Over 1,500 staff with access to SSN • Now • CSUID replaced SSN • SSN access very restricted • Reports/forms don’t use SSN • File scans to check for SSNs UTFAB SIS Fall 08 Presentation

  7. Improvements for Students – RAMweb • Before • Not accessible from midnight to 7:00 am • More restricted access during high demand times at beginning and end of terms. • Repeated system failures at beginning of Fall and Spring terms • Now • Hardware refresh supported by UTF • All self service and registration demands met • Volume continues to grow - ~9,500 login’s/day • Weekend and evening access to system UTFAB SIS Fall 08 Presentation

  8. Jan. 06 – Start of Semester Meltdown! UTFAB SIS Fall 08 Presentation

  9. RAMweb Logins per Year • * Projected UTFAB SIS Fall 08 Presentation

  10. UTFAB SIS Fall 08 Presentation

  11. Improvements for Students –DARS Degree Audit • Before • Paper only • Department staff only • Not current with latest registration or program changes • Now • Real time/anytime. • Available online for advisors AND students • Foundation for graduation contracts UTFAB SIS Fall 08 Presentation

  12. UTFAB SIS Fall 08 Presentation

  13. Improvements for Students –Class Schedule and Registration • Before • System failures during peak usage times. (Preview Orientation and beginning of terms) • Class schedule separate system from Registration • Data collection steps (e.g. Apply for COF) required at time of registration rather than ahead of registration • Search options limited in class schedule • Now • No outages during peak times, response time is improved • Class schedule and registration systems linked (find a class and select it to register) • Registration ready – Available weeks before Registration access time for each student. • Search options expanded UTFAB SIS Fall 08 Presentation

  14. Improvements for Students –RamCT Integration • Before • Periodic (1-3 days) updates sent from SIS to RamCT • Manual updates required in some cases • Final Grades in RamCT not transported back to SIS • Now • Student enrollment changes in SIS sent real-time to RamCT • Final grades in RamCT can be imported, as faculty determine, into SIS. UTFAB SIS Fall 08 Presentation

  15. SIS Project: What’s Next? • Software Upgrades • Banner SIS 8.1 upgrade required in 2009 • Huge SIS upgrade – affects all offices using system • Requires significant staff time for testing • DARS • U.Select • Operational Data Store UTFAB SIS Fall 08 Presentation

  16. SIS Project: What’s Next? • Enhancements • Registration waitlist • Online directory preference settings • Registration error message improvements • Application to graduate improvements • Changes to University Class Schedule • Registration Ready UTFAB SIS Fall 08 Presentation

  17. Projected Expenses this Year (FY09) • Projected FY09 expenses • $493,824 • Software – 47% • Hardware – 7% • Staffing – 43% • Other 3% • Actual FY 08 • Last year, came within 1% of projected expenses UTFAB SIS Fall 08 Presentation

  18. SIS Upgrade, the Checklist 18 UTFAB SIS Fall 08 Presentation

  19. Questions Are Most Welcome • Thank you for your support of this project. UTFAB SIS Fall 08 Presentation

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