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Efficient Recording Application Management for Escrow and Title Operations

RiM Systems Inc. offers a comprehensive Recording Application Management solution that streamlines the order entry process, tracking of important events, and document management. With features such as real-time import of order information, proactive monitoring of releases, customizable notifications, and automated bank reconciliation, users can efficiently manage the recording process. This centralized system enhances communication between escrow and title parties while allowing for customized reporting and future enhancements tailored to customer needs, ultimately improving operational efficiency.

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Efficient Recording Application Management for Escrow and Title Operations

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  1. RiM Systems Inc. Recording Application Management

  2. Recording Application. • Recording Pkg Management. • Easy Order Entry. • Order Info. • Escrow Number, Property Address, etc. • Documents. • Parties. • Tracking of Important Events. • Title/ Escrow Memo Section. • Order Info and Parties are being imported.

  3. Release Recording Pkg. • Escrow can Release Pkg. • Escrow will release within system. • Title can view releases by each county. • Escrow can monitor process from release to record.

  4. Title Operations. • Title can monitor releases throughout day. • Release Report for the day by county. • Name Run Report for the day by county. • Proactively manage releasing process.

  5. Title Ops- Batching • Title can batch releases to county requirements. • Batch Report. • Name Run Report. • Post Confo via automation. • Date. • Time. • Instrument Number. • Fees & Taxes need to be inputted.

  6. Accounting • Improves Recording Check Management • Input of Checks • Associates Checks with Fees • Taxes and Doc Fees • Automation of Bank Reconciliation via export of checks issued • Customizable notification • If check greater than, $50,000, then email sent to Accounting Dept.

  7. Accounting Part 2 • Customized Reporting • Variance Analysis- Actual vs. “Charged”. • Chargeback report.

  8. Reports • Release. • Name Run. • Stale Doc Date. • Fee.

  9. Benefits • Centralized Location for all recording info. • Recording Process is transparent. • Escrow and Title has same info. • Communication. • Standardization. • Tailored. • Customized Reports • Management of Checking Accounts

  10. Future Enhancements • Robust Tracking/ Order Tool. • Escrow can order outside notary. • Schedule Delivery Service pickup. • Automate batching of releases.

  11. Future Enhancements Part 2 • Driven by needs of Customers. • Lessons Learned- Applied. • Build/ Modify application that improves efficiency.

  12. Main Screen

  13. Order Entry

  14. Document Entry

  15. Parties

  16. Tracking

  17. Escrow Notes

  18. Title Notes

  19. Releasing

  20. Releasing Part 2

  21. Releasing Report

  22. Name Run Report

  23. Batching Releases

  24. Batching Part 2

  25. Confo

  26. Check Input

  27. Stale Date Report

  28. Fee/ Tax Report

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