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Enhancing Research Function at Makerere University

Presentation on reforming research and innovations function at Makerere University for efficiency and effectiveness. Methods include retreats, workshops, stakeholder engagement, and more. Reviewing processes, mapping, critical examination, and redesigning achieved.

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Enhancing Research Function at Makerere University

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  1. Reform@mak BPR OF THE RESEARCH & INNOVATIONS FUNCTION AT MAKERERE UNIVERSITY Presentation at the 3rd Sub-committee Retreat of the Research & Innovations sub-committee

  2. ToR REVIEW THE CURRENT RESEARCH FUNCTION TO MAKE IT MORE EFFICIENT AND EFFECTIVE

  3. Methods of Work • Retreats • Consultative workshops • Co-option of different stakeholders in the subcommittee meetings and retreats. • Study tours within and outside the country • Review of relevant documents such as:- - Makerere University Strategic Plan. - Universities and Other Tertiary Institutions Act. - Visitation Committee report - University Policies - Audit report by KPMG - Makerere University Annual Report 2008 • PPDA and PDU Regulations

  4. Membership • Prof. W. Banage - Chairperson • Prof.. E. Katunguka-Rwakishaya - Alternate chair • Dr. G.W. Nasinyama - Member • Prof. M. Musoke - Member • Dr. C. Kabonesa - Member • Dr. Lynn Atuyambe - Member • Hon. Rose Kavuma (MP) - Member • Mr. Goddy Muhumuza - Technical Advisor • Dr. Pontiano Kaleebu (UVRI) - Member • Mr. Kagumba (SGS) - Secretariat • Mr. Owiny (Council of Graduate students Member • Ms Christine Akello - Research Asst • Representative(s) from Research Institutions such as NARO • Uganda National Council for Higher Education, UNCST.

  5. SCOPE • Research Coordination • Research grant application • Financial management • Disbursement of funds • Research administration management • Supervision • Monitoring and evaluation • ICT in Research • Quality assurance in research

  6. What has been Achieved • Identified & Reviewed processes • From 24 - 30 • Described 23 processes • 7 processes need development of guidelines • Mapped 20 processes [87%] • Based on the descriptions • To be sent to members by e-mail for review • Critical examination of the 23 processes • Re-engineered described processes

  7. Grant Award process • Call for Proposals • Submission of proposals • Screening of proposals • Identification of peer reviewers • Receipt of review comments • (Board of Research & Publications) • Award • Research contracts

  8. Procurement of research materials • Researcher initiates request with quotation and recommendation • Request forwarded to HoU • HoU forwards request to Accounts • Accounts prepares PP20 form and forwards to Dean for endorsement • Form PP20 forwarded to PDU • PDU

  9. Research Agreements • Parties • Scope of research project/program • Commencement • Duration of research • Reporting (to whom, when and where) • IP

  10. Source of funding and levels (includes management of such funds & accounting) • Assignment/sub-contracting • Privileges & immunities • Ownership of research equipment • Termination clause & mode • Law applicable • Dispute resolution

  11. Variation/Ammendment clause • Notices – stipulates officers/offices to receive these • Binding effect of agreement – who signs & witnesses

  12. A. Process Identification

  13. SUB-PROCESSES IDENTIFIED (RESEARCH) • Establishment • Structure • Recruitment • Sourcing finances • Identification of awardees • Award •  Post –award/M & E • Procurement of Research Materials •  Technical reporting • Financial reporting • Monitoring • Evaluation • Authoring and documentation of findings • Delivery • Distribution • Preservation and Conservation • Access of research information

  14. SUB-PROCESSES IDENTIFIED (INNOVATIONS) • Identification • Evaluation • Protection • Incubation • Marketing • Agreements

  15. PROCESS DESCRIPTIONS (Example)

  16. B. PROCESS MAPPING (Example)

  17. C. CRITICAL EXAMINATION

  18. The Draft Report • 1.0 Introduction • 2.0 Legal Framework • 3.0 Identification of business processes and sub-processes • 4.0 Mapping of business processes • 5.0 Performance baseline, gaps, desired outcomes • 6.0 Critical Examination of processes • 7.0 Redesigned processes & Guidelines

  19. The Draft Research Manual • 1.0 Introduction • 2.0 Legal Framework • 3.0 Redesigned Processes/To-be Processes • Guidelines • 4.0 Implementation plan

  20. Other Issues identified • Procurement, Maintenance and disposal of research materials & equipment • Need guidelines

  21. THANK YOU!

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