Print-trac Educational

1. Print-tracEducational Print and Copy tracking & Cost Recovery Software For Universities, Community Colleges, Private Schools, K-12 and school districts

2. The best choice to make • Print-trac Educational is a comprehensive solution designed to manage and control print usage. • Print-trac is designed for flexibility to ensure schools, universities, and libraries can utilize the system for their own requirements and purposes.

3. Implementation Options • Quota/allowance enforcement • Silent activity monitoring • User pop-up notifications can allow for departmental billing or to a users account • Up-front user pays systems or pay-per-print systems • Cbord, BlackBoard and other campus system integration options • PayPal payment gateway

4. Print-trac helps you to • Recover costs from your students, turning print and copy costs into revenue. • Place Quotas on Users, preventing abuse of print and copy services. • Create reports, track printer & to monitor trends • Promote responsible use and eliminate waste. • Reduce printing costs

5. Advanced Features • Find-Me printing is a roaming print service that allows print jobs to find users based on their physical location. It's sometimes referred to as "Pull Printing", "Push Printing" or "Follow Me" printing. It's a great solution for large sites operating a common printer fleet. • Location Aware Users simply print to a single global virtual queue, and through the use of VCC terminals or print release stations Print-trac knows which printers are nearby, and can pick the best one without bothering the user with the details. • Using filters and restrictions Print-trac offers advanced filter options to provide network administrators with the ability to filter or restrict print jobs using a set of rules. Restrictions can be based on cost, page count, paper size, color, file name or extension and duplicate jobs.

6. How Print-trac works • Print-trac Educational intercepts the print job at the server level, calculating the cost for the use and deducting the cost from the account associated with the users login. • Administrators can define quotas by scheduling credit allocation to user accounts at defined intervals, or users can add funds to their accounts using a Kiosk or prepaid cards implementing a self managed user pays system

7. How Print-trac works Printer usage is calculated on a cost per page basis with advance options available for: • Color or Black and White • Large paper sizes • Double sided printing • Different pricing by printer

8. How Print-trac works • In a school, university or library environment Print-trac is usually run in a visible restricted mode. Users exceeding their credit or quota are automatically denied access to the resources. • Staff members are granted access to shared accounts to track printing by department or faculty. Almost all settings are optional and completely configurable

9. Print-trac Advantages • Easy to deploy and manage. • 100% web-based administration allowing admin control from anywhere on the network. • Give selected users management control via a familiar web browser interface. Browser control means there is no need for separate management software. • Integrates with your network to import user group and card information from Active Directory, Novell eDirectory, LDAP, a flat file or other domain sources.

10. Print-trac Deployment Unlike other solutions Print-trac Education is a fullcross platform system supporting all major operating systems including mixed environments. Server Client Windows Servers All windows versions Linux based CUPS or Macintosh OS 10.4+ Samba servers Linux/Unix Workstations Mac 10.4+

11. Web Based Administration Print-trac provides administration access from any location on the network via a standard web browser. Administrative access includes: • User Management • Printer Management with printer error notification • Instant Reports & Charts • Usage tracking for end users

12. User Management • Manage users’ account balances, access privileges and track their usage. • Selected users can be granted “unrestricted” access allowing them to draw below their allocated quota or account balance. Ideal for managers or staff. • Account creation rules, automatically create new user accounts on demand and define the new account properties based on group membership, including: • Initial credit to allocate to new users Privilege Level Credit/Quota allocation schedule

13. Shared Accounts • Selected users can charge to shared accounts for departments, cost centers, faculties or projects. • Control access to shared accounts via PIN or network group membership. • Users select the account via popup client software. • Give accounts budgets and control when accounts are replenished and whether overdrafts can be used.

14. Printer Management Using Print-trac’s print filter rules, administrators can alleviate printer jams, queue hogging, and avoid wasteful print jobs • Each printer can have its own cost per page • Give discounts for using duplex printing. • Automatically delete duplicate print jobs • Deny B & W print jobs to color printers • Delete print jobs with incorrect paper size • Jobs are directed to printers based on job attributes to ensure efficient use of your printing resources

15. System Highlights • Nolicense limits on number of clients ,servers or printers. • Account access control using domain groups, user accounts or Pin \ Password. • Import users and groups from Active Directory, LDAP servers. • Supports all printer types including large format printers. • 40 Day fully operational free trial.

16. Administrative Highlights • 100 % web-based administration allowing admin. Control from anywhere on the network • Advance Reporting in PDF, HTML, and Excel • For networks from 2 users to 300,000+ users • Full support for multiple print servers and monitoring of local printers. • Self maintaining system requiring minimal administration.

17. Device Deployment Client Workstations VCA value loader MF Copier & Alpha Terminal MF Copier & VCC Terminal General Printer Primary Server Printer & VCC Terminal for secure printing Analog Copier & VCC Terminal General Printer

18. Print-trac Client • After logging onto their workstations the Print-trac client popup appears displaying the logged in users account balance. • As the user prints their account balance is adjusted and the cost of the print job is deducted from their account.

19. Using shared login The client popup at first will show the shared login account with a $0.00 balance, when a print job is sent to the printer the user will be asked for their username and password to authenticate their account once the user is authenticated the popup displays the users account balance.

20. User Account Details By clicking “Details” in the client popup window the user is presented with browser to log into their account and view their account information.

21. User3 Account Details The users account details are shown, selecting one of the options in the window gives more detailed information.

22. User3 Transaction History All account activity is tracked in real time. Users can print the report details by selecting one of the print options located on the bottom of the window or by selecting the show filter option at the top of the window and entering a date range for the report.

23. User3 print activity

24. VCC Print/Copy Terminal • The VCC terminal is connected to the system through an encrypted network connection allowing communication with Print-trac and the printers on the network. • The terminal has both a Key Pad with arrow keys for scrolling through menu options and print job lists and a Card Reader for Magnetic Stripe cards or optional Barcode reader for Account Entry

25. Using the VCC Terminal • Users swipe their card or enter their account number (PIN numbers can be used for additional security) • Select either copy or print • As copies are made the VCC unit tracks the pages copied and deducts the cost from the account. • The VCC auto detects if the page being created is color or black & white and the paper size being used. (Depending on copier model). • Different costs can be charged for color, black & white, paper size or duplex copies (Depending on copier model). • When copying is complete user presses enter to close account.

26. Alpha Touch Screen • Offers the same functions as the VCC terminal but with a user friendly graphical interface.

27. Print-trac Reports Print-trac Educational provides many built-in reports. These include simple pre-built reports accessed via one-click, with more advanced reports constructed using custom filters. Reports are grouped into the following areas: • User • Printer • Group • Shared Accounts

28. Print-trac Reports All reports are available in three different formats, depending on the software installed on your system. Alternate formats are accessed via the three icons located next to the report generation links. PDF Reports HTML Reports CSV/Excel Reports

29. Print-trac Reports

30. Environmental Impact At a glance environmental impact report provides a good user reference they can easily understand, comparisons over a period of time show the difference Print-trac makes through behavior modification and rules based printing.

31. Server Requirements Primary Server • Windows 2008 / 2008 R2 / 2003 / 2000 / Windows 7 / Vista / XP (server, advanced server, enterprise, 64-bit, workstation, professional versions all supported). • Microsoft Clustering Services supported at all application layers. • Most modern Linux distributions including Red Hat, Novell SUSE, Debian, and others. • Mac OS X 10.4 (or greater). Memory • RAM - 384MB min supported (recommend 512MB or higher) • CPU - 500 – Megahertz or higher. • Hard Disk - 240 MB plus storage for logs and print history.

32. Printer Requirements • Printers that support Postscript, PCL (any version), PCL-GUI, HPGL, PCLXL, ESC/P2, ESC/PAGE, Ricoh RPCS and others. • Many other printers will be supported on Windows. • Networked printers recommended. • On non-Windows systems the CUPS or Samba print systems are required.

33. Copier Requirements • Supports all major copier manufactures. • Copier must have a key counter or external device connection. (Check with your copier dealer for details for your model). • MF copiers can be used for both printing and copying. • VCC Terminal and copier interface required or embedded copier support (contact us for range of makes and models) • Network connections for VCC Terminal and copier/printer. • Advanced charging for color, duplexing, or by page size depends on copier model.

34. Client Requirements Operating System • Microsoft Windows 7 / Vista / 2003 / XP / 2000 / NT 4.0 / ME / 98 / 95 incl. 64 bit versions • Apple Mac OS X 10.3 or higher (PowerPC and Intel both supported) • Most modern Linux distributions (requires Java 5.0) • Other systems supporting Java 5.0 Hardware • 128MB RAM or greater • CPU 300 megahertz or higher • 0MB - zero-install deployment / 70MB - full local installation

35. Optional Secondary Server Requirements Operating System • Windows 2008 / 2008 R2 / 2003 / 2000 / 7 / Vista / XP (server, advanced server, enterprise, 64-bit, workstation, professional versions all supported). • Most modern Linux distributions using Samba or CUPS print queues • Mac OS X 10.4 (or greater) • Other Unix variants upon request. (e.g. Solaris, AIX, etc) Hardware • 512MB RAM or greater • CPU 300 megahertz or higher processor • Disk space 5 MB

36. Boscop, Inc. On-line TCP/IP productsPrint-trac works seamlessly with the Virtual Cash product range, the market leader for on-line copy and print control, working with magnetic cards, barcodes, proximity and contactless smart cards, keys and tags. Stand alone products Boscop makes readers for many magnetic card formats, high security chip cards, and cash accepting towers, dispensers & kiosks Contact (web)www.boscop.com www.virtualcash.biz E-mailtbrock@boscop.com Phone (New York) +1-607-257-7785