From 0 to 6000 in minutes

1. From 0 to 6000 in minutes Carmel Yurochko Serials/Electronic Resources Librarian Bruno J. Mastroianni Director, Library Information Technology

2. History • May 2000 • Decisions were made regarding the cataloging of full text electronic journals • Staff was transferred to accomplish the task Gumberg Library

3. History • October 2000 • The process is developed • Another wrinkle is added to the fabric: Cross reference by adding the url to any matching print records already in DuCat Gumberg Library

4. History • Two staff members working for two years cataloged approximately 3,700 • SFX presented their product and mentioned Marc records • Our interest was roused Gumberg Library

5. History • Questions: • What would the SFX Marc records look like? • Could we find a way to recreate the model our patrons were accustomed to? • Who would do this? Gumberg Library

6. History • First download: November 22nd, 2003 • Second download: March 26th, 2004 • Third download: June 15th, 2004 – to be loaded Gumberg Library

7. The Present • MarcIT service to the Rescue • 5500 records exported from SFX • Secure FTP to get files from ASP site • MarcEdit to modify records • Load records twice in SIRSI – to remove duplicate URLs Gumberg Library

8. Export Process - SIMPLE Gumberg Library

9. Export Process - SIMPLE Gumberg Library

10. Export Process - SIMPLE Gumberg Library

11. Export Process - SIMPLE Gumberg Library

12. Export Process - SIMPLE Gumberg Library

13. Export Process - SIMPLE Gumberg Library

14. The Changes Needed • Delete 856 • Copy 090$a to 035$a –use swap fields • Copy 022$a to 856$u • 856$u add sfx prefix http://sfx2.exlibrisgroup.com:9003/duquesne?sid=sfx:e_collection&issn= • 856$z add access text Access for Duquesne University Authorized Users • 099$a ELECTRONIC JOURNAL • 245$h[electronic resources]. Gumberg Library

15. Editing Records - SIMPLE too Open Records in MarcEdit Gumberg Library

16. Editing Records - SIMPLE too Delete 856 Copy 090$a to 035$a –use swap fields Gumberg Library

17. Editing Records - SIMPLE too Delete 090 – not needed Copy 022$a to 856$u (copy source data) Gumberg Library

18. Editing Records - SIMPLE too Add 856$u sfx prefix In the replace with box is this info: http://sfx2.exlibrisgroup.com:9003/duquesne?sid=sfx:e_collection&issn= Add 856$z Access for Duquesne University Authorized Users Gumberg Library

19. Editing Records - SIMPLE too 099$a ELECTRONIC JOURNAL add 245$h[electronic resources]. Gumberg Library

20. The Catalog • What it looks like today! Gumberg Library

21. The Future • MarcIT service gets better • SFX now handles • 856$u – eliminates need to remove all current 856 records too • 856$y • 245$h • Still will need to add 099 Gumberg Library

22. The Future at DU (current for SFX) Gumberg Library

23. Questions? Carmel Yurochko – yurochko@library.duq.edu Serials/Electronic Resources Librarian Bruno J. Mastroianni – mastroianni@library.duq.edu Director, Library Information Technology