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Making Invitations

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  1. Making Invitations Unit 5 Reading and Writing 高等教育出版社 高等教育电子音像出版社

  2. 1 Getting Things Ready 2 3 Things to Do Things to Write Unit 5Making Invitations Career Skill Description 4 More Things to Do

  3. next Section 1Getting Things Ready In this unit, you will learn to: 3 2 1 • make responses to invitations • write letters of invitation • understand invitations through reading

  4. next Section 1Getting Things Ready

  5. Activity 2: Read the passage in Section 2 and complete the following paragraph. back Section 1Getting Things Ready Writing and delivering invitations to 1)___________, potential customers, or colleagues to attend your important 2)_____________ occasions requires careful attention. Though great opportunities 3)____ in it, if done improperly, it can cause 4)__________ results. The eight guidelines in the passage will help you make your business invitation letters 5)___________ and effective customers business-related lie undesired professional

  6. Listen and Write Related Information Read and Think Things to Do Activity Two back Section 2Things to Do Activity One

  7. Accepting and Declining an Invitation Accepting an invitation is a good way to get out of your comfort zone and develop relationships, but sometimes turning down the offer is the only realistic solution for those with a busy schedule or personal reasons. Things for you to consider and to do: 1 . Understand why you were invited. Is your friend inviting you? Do you work in a small company, and your boss is inviting you to dinner? Are you expected to attend this invitation? What would the consequences be if you didn't attend? Section 2Things to Do Related Information:

  8. 2. Weigh the importance of this invitation. There are many social obligations we face throughout life, some more important than others. A social event that typically occurs once in a lifetime, such as a 'coming of age' party or someone's wedding, should have more importance over a night at the movies. How does this invitation rate compared with your existing obligations and priorities? 3. Thank the person. Someone is taking their time to invite you to some event they feel is worthwhile. Thank the person for their consideration. Section 2Things to Do

  9. 4. Create a delay if needed. If you're confronted in person with a verbal invitation, respond with a request to check your schedule. This may be communicated within aquestion, as in "do you mind if I check my schedule and get back to you?", or a statement, "I really need to check my schedule before I commit to anything". 5. Be honest. To an extent, truthfully give the person a yes or no response. Sometimes a direct answer is desired, especially if the invitation is a social event with an RSVP. Section 2Things to Do

  10. 6. Follow up with a positive conclusion. If applicable, let the person know you are interested in accepting the social event at a different time or under different circumstances. Showing interest softens the rejection of an offer. 7. Accept the first invitation or don't accept any if you received more than one for a particular night that would overlap or conflict. back Section 2Things to Do

  11. back Section 2Things to Do Activity One Listen and Write professional prize drawing recipient as far ahead as possible start with at the bottom of related to electronic copy incentive countdown

  12. back next Section 2Things to Do Why is writing and delivering invitations important? 1 Read and Think What information should be included in a short, effective invitation? 2 What guidelines are useful for making a professional and effective business invitation letter? 3

  13. Writing and delivering invitations to customers, potential customers, or colleagues to attend your important business-related occasions requires careful attention. Though great opportunities lie in it, if done improperly, it can cause undesired results. The following guidelines will help you make your business invitation letters professional and effective: words sentences Read and Think A Quick Guide to Writing a Business Invitation Letter

  14. 1) Pay personal attention – Although it requires a little more effort, it pays off. Start your invitation with the recipient’s first name, i.e., "Dear George" is far more effective than "Dear Madam or Sir". We all like to read our names. 2) Make it brief - People are busy; they prefer a short, effective invitation that quickly answers the following questions: What? Where? When? Tell them clearly and briefly. 3) Be creative - Use humor or something related to your business that makes people smile. This may increase their interest in your event. words Read and Think

  15. 4) Offer an incentive - It shows you understand that your invitees’ time is valuable. Invite them to a free luncheon or enter them in a prize drawing. Incentives also serve to keep your guests there until the end. 5) Set a convenient date - Plan your occasion as far ahead as possible and you give your invitees more opportunity to keep the date open. 6) Add RSVP information - Include RSVP at the bottom of the invite if you need to know who will be attending; for example, 'RSVP' followed by your telephone number. words sentences Read and Think

  16. 7) Send reminders - Send an electronic copy of your invitation as a reminder seven and three days before the occasion, with the Subject line “Countdown to Bluesky luncheon - only three more days!” 8) Determine the wording - Should the language be formal or informal? A formal invitation might say, 'Dr. and Mrs. Stanley request the pleasure of your company,' whereas a more casual note might say, 'Please join us.' words back Read and Think translation

  17. Find out the different types of invitations and share your ideas with your partner. next Read and Think Task 1 Problem-solving Generally speaking, invitations fall into three main types: diplomatic, business and personal. The first two tend to be formal while the last one can be either formal or informal, depending on the event itself. Diplomatic and business invitations are more or less the same in terms of format and wording. Personal invitations are varied based on the nature of the event. Personal invitations may include weddings, anniversaries, bridal & baby showers, birthdays, graduations, communions, confirmations, housewarmings, etc.

  18. Task 2 Write T/F (True or False) for each of thefollowing statements. 1. Writing and delivering business invitation letters requires careful attention. 2. Though business-related occasions may bring great opportunities, improper invitations may cause undesired results. 3. It’s more effective to start your invitation with "Dear Madam or Sir". next Read and Think T T F

  19. 4. Incentives may serve to keep your guests there until the end. 5. In order to have more guests, you’d better plan your occasion as early as possible. 6. An informal invitation might say, 'Dr. and Mrs. Stanley request the pleasure of your company.' next Read and Think T T F

  20. 1. Can you list the guidelines which help you make your business invitation letters professional and effective? Pay personal attention, make it brief, be creative, offer an incentive, set a convenient date, add RSVP information, send reminders and determine the wording. 2. Why should one plan an occasion as far ahead as possible? Because doing so may give the invitees more opportunity to keep the date open. next Read and Think Task 3 Give brief answers to the following questions.

  21. 3. How can you increase the invitee’s interest in your event? To use humor or something related to your business that makes people smile. 4. What should you do if you need to know who will be attending your event? To include RSVP at the bottom of the invitation; for example, 'RSVP' followed by your telephone number. 5. What can be used as a reminder? An electronic copy of your invitation may be sent to the invitee seven and three days before the occasion. next Read and Think

  22. A B 1. 请回复 a. briefly and clearly 2. 主题行 b. a potential customer 3. 尽可能提早 c. business-related 4. 倒记时 d. prize drawing 5. 业务相关的 e. as far ahead as possible 6. 抽奖 f. subject line 7. 简洁明了 g. RSVP 8. 潜在客户 h. countdown 9. 免费午餐 i. a business invitation letter 10. 商务邀请函 j. free lunch/luncheon next Read and Think Task 4 Match A with B. 1- g 2-f 3-e 4-h 5-c 6-d 7-a 8-b 9. j 10. i

  23. Task 5Fill in the blanks with the right words or phrases. Change the form where necessary. 1. Gorge kept his coat on, _______ it was warm in the room. 2. When you set the date, please inform us _________________________. 3. Radar employs radio waves ________ sonar uses sound waves. 4. Which one do you _____, a glass of sherry or a cocktail? Read and Think start with pay attention countdown although as far ahead as possible prefer pay off incentive whereas related to although as far ahead as possible whereas prefer

  24. 5. We should __________ to the issue of environmental protection. 6. The _______________ was well under way. 7. Let’s ________ our party _________ a light music. 8. Your efforts will ___________ in the long run. 9. The management is taking ___________ measures to increase the company’s productivity. 10. There are many job opportunities ____________ my major. back Read and Think pay attention countdown start with pay off incentive related to

  25. Letter of Invitation Letter of Invitation Things to Write Activity Two:Applied Writing back Section 3Things to Write Activity One: Task-based Writing

  26. back Section 3Things to Write Activity One: Task-based Writing Letter of Invitation Task 1 Study the following tips for writing. Task 2 Study the following language for writing. Task 3 Study the following model for witing. Task 4 Supply information to business invitation letter

  27. When writing a letter of invitation, you should pay attention to the following: 1. Include specific details: occasion, time, date, place and purpose; 2. Mention whether spouses, children, or other family members are invited; 3. State the appropriate dress, and the preferences or appropriateness of gifts; 4. Ask for a response by a certain date so that you are not left with indecision about food and space. If a response is not necessary, say so. 5. To express your warmth in the invitation. back Section 3Things to Write Task 1 Study the following tips for writing.

  28. Task 2 Study the following language for writing. Words and phrases: be invited for this occasion 受邀参加 look forward to… 期待着… a party in honor of… 为向…表示敬意而举办的宴会 next Section 3Things to Write

  29. party dress礼服 garden party 游园会 personal notepaper 个人信笺 make sure that… 确定… specific requirements 特殊需求 hear from you 等你的回音 at your earliest convenience 早日 R.S.V.P. 请回复 next Section 3Things to Write

  30. Sentence patterns: May I have the honour of your companry at dinner? Request the pleasure of… The reception will be held in…, on… I hope you are not too busy to come. The favor of a reply is requested. Please confirm your participation at your earliest convenience. back Section 3Things to Write

  31. Letter of Invitation November 20, 2009 Mrs. Alice Huffman 1514 Aberdeen Ave. Montreal, QC H3C 1L2 Dear Mrs. Huffman: Re. Private Preview Showing – Winter Collection 2009 – Ticket No. 0818888 As one of our longtime valued customers we would like to invite you to our special Private Preview Showoing of our Winter Fashion Collection for 2009. next Section 3Things to Write Task 3 Study the following model for witing.

  32. The showing will take place at our downtwon store at 500 Sherb St., Sunday evening, December 20, 2009 from 6:30 pm to 10:30 pm. Limited free parking will be available in our parking gagage on the River Street side of the store. In addition there will be a number of winter promotion draws. So don’t miss out on the fun! For entry into the show and to be eligible for nay of the draws you will be required to produce this original invitation with your ticket number orinted on it. next Section 3Things to Write

  33. In order that we may plan for snacks and refreshments appropraitely, if you plan to attend, we ask you to please call John Smith at (555) 2222-6666 and advise him by December 15th. Everyone here at The Fashion House looks forward to meeting you and sharing a wonderful evening with you. Yours sincerely, Mary Honeyman Mary Honeyman Show Co-ordinator back Section 3Things to Write

  34. Dear Sir/Madam: We would like to invite you to an exclusive presentation of our new [product]. The presentation will take place at [location], at [time] on [date]. There will also be a reception after the presentation. We hope you and your colleagues will be able to attend. next Section 3Things to Write Task 4 Supply the necessary information to the following business invitation letter.

  35. [company] is a leading producer of high-quality [product]. Our new models offer superb quality and sell at reasonable prices, and their new features give them distinct advantages over similar products from other manufacturers. We look forward to seeing you on [date] . Just call our office at [phone number] we will be glad to secure a place for you. Sincerely yours, [name] ______ [title] _________ back Section 3Things to Write

  36. Activitiy 2 Applied Writing/Translating Task 1 Look at the words. corporation n. 公司 Trade Fair 交易会 sample n. 样品 display v. 展示,陈列 previous a. 先前的,早先的 back Section 3Things to Write

  37. January 15, 2009 Dear Sir/Madam: We should like to invite your corporation to attend the 2009 International 1) __________ to be held from April 14 to May 4 at in Guangzhou. Full 2) ________ on the fair will be sent in a week. We look forward to hearing from you soon, and hope that you will be able to attend. Yours faithfully, (Signature) Fair Co-ordinator Section 3Things to Write Task 2 Supply the missing words for the following invitations. Trade Fair details

  38. January 25, 2009 Dear Sir, Many thanks for your letter of 3) __________ inviting our corporation to participate in the 2009 International Trade Fair. We are very pleased to 4) __________ your invitation and will plan to bring enough samples of our products to display as we did in the previous years. We are looking forward with pleasure to seeing you at the Fair. Yours sincerely, (Signature) Manager Section 3Things to Write January 15 accept

  39. Dear Sir, Thank you very much for your 5) __________ to attend the 2009 International Trade Fair. As we are going to open a repair shop in your city at that time, we are sorry that we shall not be able to attend. We wish you a great 6) _________ in this year’s Fair and hope to co-operate with you next time. Yours faithfully, (Signature) Manager back Section 3Things to Write invitation success

  40. Reading More Focus on Grammar More Things to Do Activity Two: back Section 4More Things to Do Activity One:

  41. out of take care sound worthwhile end relationship outcome as much as response appreciation Declining (婉拒) Invitations Most people hate to say “no”, but not 1)__________ other people hate to hear it. Therefore, your challenge in declining invitations is to get yourself 2)________ the situation while maintaining (维持) the 3)_______. Section 4More Things to Do Task 1 Read the passage and fill in the blanks with appropriate words from the box below. as much as out of relationship

  42. To do so, state your understanding of the situation or need. Often people assume that your “no” means that you do not thoroughly understand the real situation or need. You have to 4)___________ to demonstrate the readers that you do have a(n) 5)______________ of the situation. At first step, agree that the need is real or the cause is 6)_____________. “The meeting is certainly deserving of support and attention.” Add your reason for a negative (否定的) 7)_________, if you wish. Giving a reason makes your decision 8)________ more thoughtful. Section 4More Things to Do take care appreciation worthwhile response sound

  43. “My schedule has just become too full.” And by all means, end with a goodwill statement about the positive 9)________ for the event, occasion, situation, or cause. “I hope you will be extremely successful with such an event.” “The party sounds like a wonderful idea. I’m sorry I will have to miss it.” Saying “no” does not have to mean the 10) _____ of the relationship. next Section 4More Things to Do outcome end

  44. Task 2 Choose the answer that best completes each sentence. 1. The challenge in declining an invitation lies in __________. A) how to keep away from the invitation B) how to maintain the relationship C) how to understand it D) how to accept it Section 4More Things to Do

  45. 2.The word “assume” in the 2nd Paragraph most probably means “__________”. A) maintain B) undertake C) continue D) suppose Section 4More Things to Do

  46. 3. In declining an invitation, you should ___________. A) express your appreciation of the situation B) state the importance of the relationship C) focus on the need of the event D) read the invitation carefully Section 4More Things to Do

  47. 4. It’s desirable to give a reason for your negative response because ________. A) it deserves attention B) it is the first step C) it shows your consideration D) it harms the relationship Section 4More Things to Do

  48. 5. According to the passage, saying “no” ________. A) means the end of the relationship B) does harm to the relationship C) means you can not participate in the event D) is not easy for many people back Section 4More Things to Do

  49. Writing and delivering invitations to customers, potentialcustomers, or colleagues to attend your important business-related occasions requires careful attention. Though great opportunities lie in it, if done improperly, it can cause undesired results. The following guidelines will help you make your business invitation letters professional and effective: back Read and Think A Quick Guide to Writing a Business Invitation Letter

  50. Writing and delivering invitations to customers, potential customers, or colleagues to attend your important business-related occasions requires careful attention. Though great opportunities lie in it, if done improperly, it can cause undesired results. The following guidelines will help you make your business invitation letters professional and effective: back Read and Think A Quick Guide to Writing a Business Invitation Letter