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Comprehensive Meeting Management Solution for Efficient Event Planning

Our platform offers a range of features for seamless event organization, from setting up meetings to managing travel information and preferences. Customize registration forms, handle conflicts, and track attendee details effortlessly. Allow updates, create custom event preferences, manage hotel segments, and more. Streamline your event planning process with our user-friendly system.

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Comprehensive Meeting Management Solution for Efficient Event Planning

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Presentation Transcript

  1. My Meetings • Create a new meeting site

  2. Meeting Setup • Banner • Number of guests allowed • Confirmation/E-mail messages • Allow updates by registrants • Add a registration password

  3. Add Segments • Registration Form • Attendee Types • Hotel • Activity/Events • Travel Information • Custom Fields

  4. Activities and Events • Create an unlimited list of event preferences for the registrant to choose from • Conflict checking - to notify the registrant if they have selected conflicting times and dates. • Built in fees at the event level

  5. Travel Information • Travel gives you ability to set specific meeting airports, dates, airlines, special needs, etc. • You can choose to collect TRAVEL INFORMATION or TRAVEL REQUEST from your registrant.

  6. Hotels • MULTIPLE hotel segments allowed • Define ROOM BLOCKS • Enable WAITLIST function • Set a DEFAULT Hotel

  7. Ready to Publish-1,2,3 1. Create a URL for your site for your registrants to register 2. Check PUBLISH to activate your registration site 3. Save Setup to complete your request

  8. Begin Accepting Registrations

  9. Login Page (optional) • Create a New Registration • Site may be password protected

  10. Update Capability • Give your registrants the ability to update their registration online up to a certain date.

  11. Customize the Registration Form • Imported Banner • Selection Colors and Text • Has all data elements selected in the meeting setup

  12. Travel Information • Arrival/Departure Information • Airports are customized at setup

  13. Travel Request • Attendee selects airports • Arrival/departure information • Meeting airports are customized at setup

  14. Preference/Events Section • Events are grouped by the planner at setup • Times and fees

  15. On-Line Confirmation • Provides a summary • Itemizes registration and activities fees

  16. EMAIL Confirmation • Provides detail of selections • Outlines each section with the answers provided

  17. Administrative Services

  18. Administrative Services • Utility Views w/ update capability • Admin Functions • Net Change Reports • Blast E-mail • Waitlist management • Printable reports • Data Management • Custom Export Utility • GOLD SYSTEM V3 Imports

  19. Call for an On-line Demonstration Barbara Hughes 800.245.8326 OR email: bhughes@discoverITS.com

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