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Information Sources for IEEE Volunteers

Information Sources for IEEE Volunteers. ?. !. Peter Knott Electronic Communications IEEE Germany Section. Information Sources for IEEE Volunteers. Who are my clients? member database Getting in Touch mailing lists web hosting virtual communities Other Services IEEE job site

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Information Sources for IEEE Volunteers

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  1. Information Sources forIEEE Volunteers ? ! Peter Knott Electronic Communications IEEE Germany Section

  2. Information Sources for IEEE Volunteers • Who are my clients? • member database • Getting in Touch • mailing lists • web hosting • virtual communities • Other Services • IEEE job site • member directory

  3. Data Access Member Database („Data Access“) • Old System: SamIEEE • local database • updated monthly (mail) • no longer supported / running out • new: IEEE Data Access • web based • updated weekly • optional download / export

  4. Data Access Custom Queries • Contact Info • address • email • Membership • grade • societies • history • Profile • education • business

  5. Data Access Results • Custom Forms • web forms • Download • CSV export • mailing lists • User Accounts • save data • query templates

  6. Data Access Data Access Summary • Records • no age information • Changes • join / renew • web account • NO writing access • Consistency • 5-7% faulty (Germany Section) • 6% without email address • spelling

  7. Information Sources for IEEE Volunteers • Who are my clients? • member database • Getting in Touch • mailing lists • web hosting • virtual communities • Other Services • IEEE job site • member directory

  8. Web Services Mailing Lists • IEEE Hosted (Listserv) • web interface • capacity / speed • Subscription • generated from “Data Access” • individual subscriptions • Archiving • history stored on server

  9. Web Services Entity Web Hosting • Purpose • IEEE related web pages • central information storage • IEEE Hosted (ewh.ieee.org) • web space • no active / dynamic content • no database access www

  10. Web Services Web Page Issues • Appearance • standard template • hierarchic • bi-lingual • Administration • multiple editors • minimum effort • CMS based (“TOE”)

  11. Web Services Web Calendar • Flexible • different views • Administration • multiple editors(officers, chapters,etc.) • Search • categories

  12. Web Services Virtual Communities • Platform for Volunteer Resources • established 2002 • discussion forum • sections for transient and permanent info • “Made by its Members” • highly configurable • all registered users can contribute • Audience • large number of contributors required

  13. Web Services VC Example “GOLD”

  14. Web Services Web Services Comparison

  15. Information Sources for IEEE Volunteers • Who are my clients? • member database • Getting in Touch • mailing lists • web hosting • virtual communities • Other Services • IEEE job site • member directory

  16. Other Services IEEE Job Site • Job Related Database • business, internship, etc. • access for members • Problems • world wide??? • acceptance • Region 8 Solution

  17. Other Services IEEE Member Directory • Members contact other Members • access on user level • look for contact information • out of print • Security • member authorisation • privacy issues • IEEE work in progress… • Alternative • contact middleman (Section, Affinity Group, Branch etc.) ?

  18. Information Sources for IEEE Volunteers • Who are my clients? • Getting in Touch • Other Services • Conclusions

  19. Conclusions • Service Overview • various tools aimed at different purposes • no common solution / appearance • not all suitable / applicable • More Info • IEEE homepage (http://ieee.org) • Electronic Communications Officer (Section) • contact me (knott@ieee.org)

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