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SDR Transformation Initiative DoD WebSDR. Information Exchange under the DLMS. Issue. As a relatively new system, not all Component interfaces have been implemented and WebSDR is experiencing many changes that must be worked with limited programming resources. Background. What is an SDR?

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sdr transformation initiative dod websdr

SDR Transformation InitiativeDoD WebSDR

Information Exchange under the DLMS

issue
Issue
  • As a relatively new system, not all Component interfaces have been implemented and WebSDR is experiencing many changes that must be worked with limited programming resources.
background
Background
  • What is an SDR?
  • What is DoD WebSDR?
  • WebSDR Concept
  • Goals of Web SDR
  • SF 364
  • DLMS Supplement to Fed IC
what is an sdr
What is an SDR?
  • A Supply Discrepancy Report (SDR) is a tool used to report shipping or packaging discrepancies attributable to the responsibility of the shipper, (including Government sources, contractors/ manufacturers or vendors) and to provide appropriate responses and resolution.
  • The purpose of this exchange is to determine the cause of such discrepancies, effect corrective action, and prevent recurrence.
what is dod websdr
What is DoD WebSDR?
  • SDR Transformation Initiative
    • Transitions current mixed-environment to interoperable DoD Standard
    • Developed as a DLMS-compliant process, set in motion under OSD Business Initiatives Council in 2004
  • WebSDR architecture is based upon a DAAS hub for communication and centralized data management
    • Eliminates the need for numerous point-to-point communications links
    • Transaction driven process eliminates the need to re-key SDRs within separate Component systems
    • Automatic e-mail reply to customer triggered by reply transaction eliminates action activity manual steps to print/mail/fax
websdr concept
WebSDR Concept
  • Phased development
    • Continuous process improvement beginning at initial operating capability (Feb 2005)
    • Working toward full DLMS compliant information exchange
  • Benefits include:
    • Near real time SDR reporting for immediate identification and more speedy resolution of reported discrepancies
    • Facilitates interoperability internal and external to DoD
    • Supports unique item identification and other DoD initiatives
    • Maximizes the economy, efficiency, effectiveness
    • Future capture of perfect order fulfillment computations
goals of web sdr
Goals of Web SDR
  • Quicker Response/Less Effort
    • Reduces delays resulting from misrouted SDRs or mailed documents
    • Electronic interface eliminates data entry at action activity
  • Facilitated web-based entry available
    • Auto-fill feature uses DAAS requisition history to populate SDR
    • Data content targeted to specific discrepant condition
    • May be used by Military Services/Agencies (individual Service rules may differ)
    • Contractors may use for discrepancies related to Government Furnished Material
  • Transaction exchange through logistics hub
    • ILCOs (using AFSAC pilot) will interface with the DAAS/WebSDR on behalf of FMS customers
    • DoD Component processing systems will interface with DAAS on a staggered implementation schedule
business object dlms 842a derived from sf 364
Business Object: DLMS 842A Derived from SF 364
  • Modernized systems will use business objects to transmit SDRs
  • DLMS 842A available in X12 and XML format
    • Includes data fields from the original SF 364 plus more
    • DLMS codes to support transactional exchange
    • Component-unique data requirements
    • Place holders for future enhancements, e.g., UID
business object dlms 842a dlms supplement to fed ic dod 4000 25 m
Business Object: DLMS 842A DLMS Supplement to Fed IC DoD 4000.25-M
  • Primary business object documentation is the DLMS Supplement (DS):
    • The DS establishes the DoD standard format for an electronic equivalent of the SF 364/SDR.
    • The DS provides specific business rules, conditions, and authorized codes necessary for appropriate use of this IC within the DLMS.
    • Used to replace Component unique formats and paper form.
sdr submittal process
SDR Submittal Process

Level 2 drop window identifies conditions within selected category and completes the discrepancy code

Drop Down

Window

slide11

Email Distribution

  • Confirmation copy for Web input
  • Business rule driven
  • Transaction driven
  • Customer response
discussion
Discussion
  • Resource Constraints
  • System Interfaces
  • Timeline
  • Progress to date
  • DLMS Changes
resource constraints
Resource Constraints
  • WebSDR is currently funded out of the DAASC budget
  • One lead programmer with minimal other support
  • 77 Tasks Pending
  • 24 - 36 Month Backlog, causing delays and frustration among user community
  • New Requirements added on an on-going basis
  • Initiative Forwarded to BTA to request additional funding
systems implementation
Systems Implementation

Phased implementation beginning with initial operating capability (IOC):

  • Ability to receive and pass SDR information using transactional exchange or email
  • Ability to create SDRs via DoD WebSDR (submission, follow-up, change, cancel, reply, request reconsideration)
  • DoD SDR data base
  • Limited query capability
  • USAF, USMC,USCG, FAA

Phased Implementation of System Interfaces Implemented: __________________Development/testing: - - - - - - - - - - - - - -

progress to date
Progress to Date
  • Operational interfaces via transaction:
    • DSS (842)
    • BSM (842)
    • AFSAC (842)
    • CDCS (legacy)
  • Limited query capability
  • Web Input
  • Email routing/distribution copies
related dlms changes
Related DLMS Changes
  • ADC 158: Clarifies pre-positioned material receipt (PMR) requirements. Receiving DD required to submit SDR to ICP when new procurement material is received without prior PMR
  • ADC 174: Enhances Item Unique Identification (IUID) capability
  • ADC 184: Establishes new type R SDRs (properly routes discrepant Redistribution Order shipments identified at receipt to the DD that shipped the material)
  • ADC 187: Enhances system capability to forward SDRs sent to wrong action activity back through WebSDR to correct action activity
related dlms changes1
Related DLMS Changes
  • ADC 188: Establishes new Quality related discrepancy codes for DD to notify ICP regarding specific quality related issues (receipt & storage)

Q11 = Returned or stock screen item, PQDR exhibit deficiency

Q22 = New procurement receipt, customer return, redistribution order or stock screen item quality deficiency, contractual noncompliance

Q33 = Returned, redistribution order, or stock screened item suspected material deficiency (DLA CRII items only)

Q44 = New procurement receipt, customer return, redistribution order or stock screen item contracting deficiency, for specification and/or technical data deficient

Q77 = New receipt, customer return, redistribution order or stock screen item identified as a Critical Safety Item (CSI)

Q55 = Item under investigation

Q66 = Customer return or stock screen item failed under use

Q99 = New receipt item received for “First Article Test”

related dlms changes2
Related DLMS Changes
  • ADC 196: Establishes new rules and WebSDR capability to route SDRs resulting from DLA-directed lateral redistribution of NAMI-owned (AJ2) material to NAMI for initial processing
    • Phased implementation; programming in progress
    • Programmatic recognition of LRO under TAV with routing to NAMI
  • ADC 206: Establishes new discrepancy code for discrepant wood packaging material (WPM)
    • Implemented September 1, 2006
  • ADC 207: Establishes new discrepancy codes to identify discrepant hazardous material at receipt or in storage
    • Effective 1 October
related dlms changes3
Related DLMS Changes
  • ADC 210: Enhances web-entry for specific user groups:
    • Defense Reutilization and Marketing Service (DRMS): Gives DRMS capability to distinguish different types of SDRs, e.g., sales, donations, demil
    • National Inventory Management Strategy (NIMS): Allows NIMS sites to properly identify their submissions for DD/ICP processing
    • Non-DSS DD: Allows storage sites to submit type 8, 9, R (depot receipt type) SDRs directly into WebSDR to be routed electronically to the owner/manger/shipper as applicable
related dlms changes4
Related DLMS Changes
  • PDC 230: Establishes new discrepancy codes for discrepancies related to passive RFID tags
  • PDC under development for DAAS edit to systemically reject SDRs with invalid document numbers back to submitter or submitting system (establishes duplicate criteria)
  • PDC under development for new query to identify/measure DLA Customer Interaction Center input on behalf of customer (hard copy or other reporting method)
next steps for websdr
Next Steps for WebSDR
  • Electronic interfaces with Service systems:
    • AFSAC-A operational; improvements ongoing – expand to other Service ILCOs
    • Two-way communication with AEPS (Army)
    • Testing DLMS X12 XML interface with NSDRS (Navy)
    • Testing DLMS X12 interface with PDREP for DoD-wide distribution of SA quality reports
    • Complete interface with GSA
  • Develop management reports and ad hoc queries (better & more functionality)
  • Associate financial view (debit/credit) with discrepancy report query
  • Complete implementation of DLMS Changes and ongoing enhancements
  • Support BTA submission for funding
  • Prioritize programming requirements