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Sage User Group Meeting November 2009. Agenda. Greeting and Introductions Lunch Year End Processing bMobile Demonstration Q&A Adjournment. Year End Procedures. Backup Your Data Make a complete backup Create an archive company Review Module Setup Options Exercise Your Data.

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agenda
Agenda
  • Greeting and Introductions
  • Lunch
  • Year End Processing
  • bMobile Demonstration
  • Q&A
  • Adjournment
year end procedures
Year End Procedures

Backup Your Data

  • Make a complete backup
  • Create an archive company
  • Review Module Setup Options
  • Exercise Your Data
year end procedures1
Year End Procedures

It’s The Order That Counts

  • Be sure to follow the proper closing order
  • Period End and Year End processes in one module often write data to another module.
  • Modules not listed may require special considerations for Year End closing. Give us a call to discuss.
year end procedures2
Year End Procedures

Year End News, Updates and Tips

  • Interim Release Disk
  • W-2’s and Tax Table Update
  • Electronic Reporting
  • 1099 Changes
  • Where To Buy Forms
  • Will You Receive Your Updates?
year end procedures3
Year End Procedures

General Module Closing Procedures

  • Process all transactions prior to processing Year End and prior to making entries for the new year if possible
  • Print Reports
  • The system will complete various housekeeping tasks in each module to reset PTD and YTD amounts.
year end procedures4
Year End Procedures

PURCHASE ORDER

  • Can only post to one future period
  • Failure to close period before end of the one future period will cause summarized totals not to match transaction detail reports
  • Full Period End and Year End Processing sets the PTD and YTD Quantity and Dollars Sold fields to zero
year end procedures5
Year End Procedures

PURCHASE ORDER

  • Removes completed PO’s according to the number of days designated in the PO Setup Options
  • Removes master and repeating orders that have expiration dates on or prior to the period end date from the open PO file
  • Advances current period in PO Setup Options to the next period and year
year end procedures6
Year End Procedures

SALES ORDER

  • Versions 4.0 and earlier can only post to one future period. 4.2 and greater now has 12/13 periods
  • Failure to close period before end of the one future period will cause summarized totals not to match transaction detail reports
  • Full Period End and Year End resets PTD and YTD Sales, COGS and Quantity Sold fields in the daily and monthly Sales Recap to zero
year end procedures7
Year End Procedures

SALES ORDER

  • Resets the period for current year, quantity shipped, dollars sold and COGS sold
  • Moves current year Quantity Sold to Prior Year Quantity Sold in the SO Customer Sales History file
  • Removes master and repeating orders from the open SO file that have expiration dates on or prior to the period end date
  • Advances current period on SO Setup Options to the next period
year end procedures8
Year End Procedures

INVENTORY MANAGEMENT

  • Can only post to one future period
  • Failure to close period before end of the one future period will cause summarized totals not to match transaction detail reports
  • Year End Process after PO and SO Year end but before AR
year end procedures9
Year End Procedures
  • Full Period End and Year End Processing calculates beginning average cost and average on-hand quantity
  • Resets PTD and YTD quantity sold and issued, quantity returned, dollars sold and COGS
  • Moves current year information to prior year fields in Item Warehouse Detail file
  • Removes any zero quantity costing tiers for LIFO, FIFO, Lot or Serial items
  • Advances current period in IM Setup Options to next period and year
year end procedures10
Year End Procedures

PAYROLL

  • Based on a calendar year
  • No future periods
  • Cannot post with a check date in a future period until current quarter is closed
  • Create an archive company
  • Full Period End Processing will reset the QTD and YTD employee fields to zero
year end procedures11
Year End Procedures
  • Increments the current year to next year
  • Changes the current quarter from 4 to 1
  • Resets employee benefit limits according to Payroll Options setup
  • Resets Pension Plan, Cafeteria Plan Deduction, Allocated Tips, Fringe Benefits, Non-qualified Plan and Dependent Care Benefits fields to zero.
year end procedures12
Year End Procedures
  • Sets all quarterly/ yearly reports to zero
  • Removes check history and perpetual history depending upon your systems settings
  • Purges terminated employees
  • Purges standard deductions that have goals met
efiling capability
eFiling Capability
  • Certified Forms
    • 941, W2, 1099, DE6, NYS 45, forms for all 50 states
    • 250 Approved Payroll Form Sets (400+ forms)
  • Seamless Integration
    • Forms automated populated with payroll data
    • Fully Integrated with current payroll software
  • Easy to Use
    • Quick activation, virtually no support needed
    • On-Screen Editing of the Actual Report
    • Click and Forget eFiling Option
efiling capability1
eFiling Capability

No more aligning forms!

efiling capability2
eFiling Capability
  • Completed report with data displays
  • Review/Edit
efiling capability3
eFiling Capability
  • Users are alerted each quarter to update the forms - (20% change quarterly)
  • All reports are automatically updated with a single click - (Fully automated)
  • Updates all forms via built-in web communication
slide20

eFiling Capability

  • One time eFiling enrollment required
  • Access enrollment form from within Sage application
  • On-screen detailed instructions
year end procedures13
Year End Procedures

ACCOUNTS RECEIVABLE

  • Versions 4.0 and earlier can only post to one future period. 4.2 and greater now has 12/13 periods.
  • Failure to close period before end of the one future period will cause summarized totals not to match transaction detail reports
year end procedures14
Year End Procedures
  • Full Period End and Year End Processing (for versions 4.0 and earlier) will set the PTD and YTD sales, COGS, cash receipts, finance charges in the customer master file to zero and moves current year information to last year fields.
  • Purges AR Monthly Cash Receipts file
  • Purges PTD and YTD COG in AR Analysis by Salesperson
  • Moves current year info to prior year
year end procedures15
Year End Procedures
  • Removes all zero balance invoices from the AR open invoice files.
  • Purges all temporary customers with zero balances
  • Purges paid invoices according to the number of days to retain history in AR Setup Options
  • Sets current fiscal year to next sequential year and current period to 1
year end procedures16
Year End Procedures

ACCOUNTS PAYABLE

  • Versions 4.1 and earlier can only post to one future period. 4.2 and greater now has 12/13 periods.
  • Failure to close period before end of the one future period will cause summarized totals not to match transaction detail reports
  • You don’t need to print 1099’s before processing Year End
year end procedures17
Year End Procedures
  • Full Period End and Year End Processing will reset the PTD and YTD purchases, payments and discounts fields to zero in the vendor master file.
  • Moves current year information to prior year fields
  • Removes all temporary vendors with zero balances
  • Purges paid invoices and check history according to the number of days to retain history in the AP Setup Options
  • Advances current year and period
year end procedures18
Year End Procedures

GENERAL LEDGER

  • Full Period End and Year end will set the current fiscal year to the next sequential year and the current period to 1
  • Clears all income and expense account balances to zero and posts net profit to Retained Earnings
  • Creates next years budget based on setup options
  • Transaction history may be purged depending on how Number of Years to Retain GL history is set
year end procedures19
Year End Procedures

Things to look out for

  • Archive Payroll in new company code
  • Reinstall 2009 Q4 tax tables prior to printing W2’s from archive company
  • Have plenty of 1099 and W2 forms
  • Install 2010 941 updates from Sage
  • Don’t wait until the last minute to process your W2’s and 1099’s
  • My 1099’s aren’t correct – why?
  • What happened to my budget?
agenda1
Agenda
  • Introduction of Product
  • Uses of bMobile
  • Components
  • Demonstration
  • Questions and Answers
what is bmobile
What is bMobile?
  • Web browser-based MAS 90 or MAS 200
  • MAS 90 or MAS 200 on your smartphone
  • Self-service browser based portal
  • BIE – Business Intelligence layer
  • Web-Based MAS 90 and CRM Integration (Currently to SalesLogix)
uses of bmobile
Uses of bMobile
  • Mobile Access in the Field (i.e. Salesperson, etc.)
  • Remote Office Access (Alternative to Citrix/Terminal Server).
  • Use as Warehouse Inventory Tool (Mobile Laptop with WiFi in the Warehouse)
  • Allow Close Partners/Customers access to your system.
  • Executive Level Use of the Application
foundation layer
Foundation Layer
  • Runs on web browser (Internet Explorer, Fire Fox and Safari)
  • Designed for workstation/notebook/netbook platforms or any normal form factor screen.
  • Required component for all bMobile Applications.
  • Based on the rich PVXPlus/iNomads application framework; enabling efficient HTML rendering without the requirement for re-write of application logic and/or screens
  • “Zero-Footprint” Client
smartphone integration
Smartphone Integration

Optimized for the Apple iPhone/ Blackberry Storm

Great for Inquiry Type Tasks

Uses Same Modular Security as MAS 90/200

Real Time Connectivity Over your Cell or Wi-Fi Connection

Stateless Connection Capability

self service platform
Self Service Platform
  • Enable the ability for end user customers’ data entry into the application.
  • Application Data will be secured to the specific customer.
  • Ability to allow trusted customers/partners to access order entry and inquiry so that the organizations can work together in a more efficient manner.
slide37
BIE
  • BIE – Business Intelligence Layer
  • This will provide access to key KPI details via the bMobile Application Framework.
  • This will be deployed to the Foundation and Mobile platform form factors.
bmobile crm
bMobile CRM

Tight Integration with Industry Leading SalesLogix

Web Based Screen with bMobile

Real Time Order Entry and Customer Management

interaction with mas 90 200
Interaction with MAS 90/200
  • Basic Steps with bMobile
    • User Launches Screen (Customer Maintenance)
    • Application Processes the Request through Web Server
    • Screen is Rendered with HTML/AJAX and other Web Controls back to the client browser.
    • The Client interacts to and from the Web Server.
recorded demonstrations available online 24 7
Recorded Demonstrations available online 24/7

bMobile Introduction

Web SignOn Overview

Launcher Overview

Web A/R Navigation Overview

Go to:

http://www.blythecodev.com/bmobile/record.asp