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Clearing ALL Text FORMATTING in PowerPoint Slides. If you would prefer not to have any text bolding, underlining, or text colour in any of the slides, go to: OUTLINE pane Press CTRL + A to select ALL the text On the RIBBON, go to the HOME tab FONT group CLEAR ALL FORMATTING button.

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clearing all text formatting in powerpoint slides
Clearing ALL Text FORMATTING in PowerPoint Slides
  • If you would prefer not to have any text bolding, underlining, or text colour in any of the slides, go to:
    • OUTLINEpane
    • Press CTRL + A to select ALL the text
    • On the RIBBON, go to the HOMEtab
    • FONT group
    • CLEAR ALL FORMATTING button
slide2
Week 3

Introduction to Project

Management

planning projects
Planning Projects

“Planning is laying out the project groundwork to ensure your goals are met“

purpose of planning process
Purpose of Planning Process
  • It answers:
      • How are we going to SOLVE the problem
      • What RESOURCES are required
      • How much effort it requires
      • What are the DUE DATES
project plans
Project Plans
  • Are Not a Microsoft Project File
  • They are documents that:
    • Define SCHEDULE
    • Define RESOURCES needed
    • Project DELIVERABLES/MILESTONES
project deliverables
Project Deliverables
  • Are measurable outcomes or specific items that must be PRODUCED to fulfill the outcomes of the project.
  • All deliverables must be described in enough detail so that they can be differentiated from related deliverables. For example:
      • A twin engine plane vs a single engine plane
      • A daily report vs a weekly report
project planning processes
Project PLANNING Processes
  • Scope Planning
      • Specifies the IN-SCOPErequirements for the project and facilitates the creation of the WBS
  • Preparing a Work Breakdown Structure (WBS)
      • Specifies the breakdown of the project into tasks and sub tasks
  • Communication Planning
      • Communication strategy with all project stakeholders
different planning styles
DIFFERENT PLANNING STYLES

TOP-DOWNplanning develops a project by identifying the highest-level phases before breaking them into lower-level components. Works from general to specific.

BOTTOM-UPplanning develops a project by starting with lowest-level tasks before organizing them into higher-level phases or Summary tasks. Works from specific to general

project planning processes cont
Project Planning Processes Cont.
  • Project SCHEDULE Development
      • Specifies the entirescheduleof the activities detailing the sequence of execution
  • RESOURCEPlanning
      • Specifies WHO will do the work
      • Any special equipment or skills required
  • “Project Schedule Development” & “Resource Planning” are items which have to be inputted into “MS Project 2010”
  • RISKPlanning
      • Charts the risks,
        • CONTINGENCY plans: having an alternative course of action planned once a risk surfaces
        • MITIGATION strategies: minimizing risks once they arise; a form of “damage control”
articulating project objectives
Articulating Project Objectives
  • Specific (get into the details).
  • Measurable (use qualitative language so you know when you are finished).
  • Acceptable (Achievable) (to stakeholders).
  • Realistic (Relevant) (in terms of achievement).
  • Time bound (Time frame) (deadlines not durations)
smart goals video
smart goals Video

http://www.youtube.com/watch?v=YmOS3dj9h0s

after the goals are drafted ask yourself
AFTER THE GOALS ARE DRAFTED, ASK YOURSELF:
  • Is this goal specific?
  • Are the resultseasily measurable?
  • Realistic?
  • Does my goal include a completion DATE?
    • If the answer is NO to anyof these questions, you have more work to do!!
smart goals example
SMART Goals Example
  • GOAL = Write A Long Essay
    • Specific: I will write my 15 page final paper for my Business class.
    • Measurable: I will report my progress in terms of pages completed per week.
    • Acceptable (Achievable): By completing 2 pages a day for 8 days, I will be able to finish my paper.
    • Realistic (Relevant): I cannot write a lot at a time, so I am spreading it out over time.
    • Time Bound (Time Frame): I will finish this paper in 8 days.
poorly written goals
POORLY WRITTEN GOALS
  • Use words like….
    • Try, could, should, possibly, hope, attempt, probably, might, maybe
      • These are Notspecific enough!
        • What will you DO?
  • Poorly written goals
    • Soon, in a few months, by the end of the year
      • YOU SHOULD PICK A DATE!
project requirements
Project Requirements

Requirements specify what the project deliverable should look like and what it should do.

Divided into 6basic categories:

1 functional project requirements
1) Functional Project Requirements
  • Describe the characteristicsof what you want your deliverable to be.
  • Example:
    • System shall provide users with the ability to “select”whether or not to produce a hardcopy transaction receiptbefore completing a transaction.
2 non functional requirements
2) Non-Functional Requirements
  • Describe criteria that can be judged
  • Describe restrictions to be placed on the deliverable
  • Example:
    • All displays shall be in white 14 pt Arial text on black background.
3 technical requirements
3) Technical Requirements
  • Emerges from functional requirements
  • May include:
    • Hardware details
    • Telecommunicationprotocols
4 regulatory requirements
4) REGULATORY Requirements
  • Can be internal or external
  • Usually non-negotiable
  • Example:
    • All ATMs shall connect to “standard utility power sources within their civic jurisdiction”, and be supplied with uninterruptible power source approved by “said company”.
5 business requirements
5) Business Requirements
  • Always from a management perspective
  • States “business rationale” for the project
  • Example:
    • By providing superior service to our retail customers, ABC Bank’s ATM network will allow us to increase associated service fee revenue by 10% annually on an ongoing basis, using a baseline of December 2011.
6 user requirements
6) User Requirements
  • What users need to do with the system or product
  • Example:
    • The system shall complete a standard withdrawal from a personal account, from login to cash, in less than two minutes for a first time user.
define wbs
Define WBS
  • PMI describes WBS as “a deliverable-oriented hierarchical decomposition of the work to be executed by the project team to accomplish the project objectives and createrequired deliverables.”
  • In our words:
    • A structured method for defining the work of the project
sample wbs
Sample WBS
  • WBS does not show the sequence
  • When creating, start with the goal and then break it down into smaller and smallerDELIVERABLES (MILESTONES)

1) Deliverables

    • define what you are going to do
    • Are Nouns

2) Activities

    • define how you are going to accomplish it
    • Activities are Verbs

Activity

Activity

Activity

Activity

Activity

Activity

benefits of wbs
Benefits of WBS
  • Identifiesall work necessary to meet the scope of the project
  • Clarifies responsibilities
  • Forces detailed planning and documentation
  • Provides structure for measuring success
  • IDENTIFIES MILESTONES
milestones
Milestones
  • Identifiable point that represents a requirement or completion of an important set of activities
  • Why use milestones?
    • Helps identify progress
    • Helps define “dependencies”
    • Provides visibility of major deliverable dates
milestones vs tasks
Milestones vs Tasks
  • Milestones are what management &/or clients really want to hear about
  • Milestones are the large outcome of many little tasks.
    • Not necessarily have a DATE
  • Tasks are activities that need to be completed in order to make the milestone happen.
slide33
WBS
  • Comes from
    • Past projects
    • Templates and documents of procedures
    • System tutorials
    • Brainstorming
    • Subject Matter Expert (SME)
slide34

WBS does not show the sequence

  • When creating, start with the goal and then break it down into smaller and smallerDELIVERABLES

(MILESTONES)

  • Deliverables

(Milestones)

    • define what you are

going to do

    • Are Nouns

2) Activities

    • define how you are

going to

accomplish it

    • Activities are Verbs
ms project 2010
MS PROJECT 2010

A CALENDARdetermines how tasks and resources assigned to these tasks are scheduled

A BASEcalendar can be used as both a TASK and PROJECT calendar and specifies default working and nonworking times for a set of resources

A RESOURCEcalendar defines working and nonworking times for an individualworkresource.

A TASK represents the actual individual work activities that must be done to accomplish the final goal of the project.

ms project 2010 cont
MS PROJECT 2010 cont.
  • A MILESTONErepresents a significant event reached within a project or imposed upon a project.
    • The duration of a milestone is 0day(s).
    • By default, a milestone is represented as a “BLACK DIAMOND”
ms project 2010 con
MS PROJECT 2010 con

The phases in a project are represented by SUMMARY tasks

A PHASEis a group of closely related tasks that encompass a major section of your project.

A PREDECESSORis a task whose start or end date determines the start or finish of another task or tasks.

week 3 hybrid
WEEK 3 HYBRID
  • Read Chapter 2
  • Complete ALLactivities required while reading Chapter 2
  • Complete the Matching questions for Chapter 2
  • Complete the Multiple Choice questions for Chapter 2
  • Please note, you must complete Matching and Multiple Choice questions in an EXCELdocument. Please name the excel file: Chapter2_[yrLastName]
  • Name “Matching” workSHEET “worksheet M Chap2”
  • Name the “Multiple Choice”workSHEET:

“worksheet MC Chap 2”

  • Provide the answers in the order as they are presented in the book.