PPL ® SOFTWARE EVENT OPERATIONS and MANAGEMENT SYSTEM “Right People, Right Place, Right Time … Real Easy” - PowerPoint PPT Presentation

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PPL ® SOFTWARE EVENT OPERATIONS and MANAGEMENT SYSTEM “Right People, Right Place, Right Time … Real Easy” PowerPoint Presentation
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PPL ® SOFTWARE EVENT OPERATIONS and MANAGEMENT SYSTEM “Right People, Right Place, Right Time … Real Easy”

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  1. PPL® SOFTWARE EVENT OPERATIONS and MANAGEMENT SYSTEM “Right People, Right Place, Right Time … Real Easy”

  2. What is PPL® Software? PPL® is a new paradigm in the way you run your business. It’s a robust relational database built by and for event specialists. Create detailed event records within the system and track and manage every aspect of your event from clients to venue contacts to personnel and vendors or volunteers. PPL® has everything you need to manage your events easily and completely. It can be installed locally for PCs or used over the internet with PCs and Macs in a cloud application.

  3. Benefits of PPL® 1) Pays for itself quickly through increased productivity. 2) Intuitive and logical set-up. Easy to use. 3) Reduces frustration. Keep all your information in one location. PPL® becomes your master software. The information is entered once, and then appropriate items flow to the right people. Each person receives only what he or she needs to know. 4) Integrates with Outlook, Word and QuickBooks.

  4. PPL® helps manage the most important aspects of your event: • Sales. Once you’ve made contact with a buyer, PPL® helps you track the sales process from start to finish. CRM, Customer Relations Management. • Quality Control. Who is the best person or vendor for the job? You create a skill list for Personnel and Vendors and priority list for each skill if you wish. • Communication. Use customizable e-mail templates to automate communication with the important four: Buyer, Event Contact, Venue Contact and Personnel and Vendors. Use the Merge to Document feature to create custom contracts, proposals and other documents and merge info from PPL® records to them. • Simple Bookkeeping. Track what you’ve charged the buyer, the percentage of profit, and the amount to pay each person or vendor. Create an export file to QuickBooks for check printing. PPL® feeds information to QuickBooks so you don’t waste time with double entry. Use Sales Reports to find simple financial information within a date range. • Babysitting can be the most time-consuming and frustrating thing that you have to do. Many times, it’s not just babysitting the personnel/vendors, it’s also checking in with the Buyers, Event Contacts and Venue Contacts. Use the built-in reminder system to send confirmations to everyone involved a few days before the job.

  5. PPL® Basic Features Track all needed event data for: Buyers/Clients Event Contacts (from the same or different company than the buyer) Venue Location and Contacts Personnel and Vendorswith Availability Status including: Skills Pay and Workers Comp Codes Track these Critical Processes: Sales Contracting Invoicing Hiring Payroll Create Segments/Timelines

  6. PPL® Advanced Features Multiple Segments/Sub-segments under one contract List Wizard for Personnel and Vendors (P/V) Choose by skill Choose by distance from home zip to venue zip E-mail Templates/Merge to Outlook (Gmail coming soon) E-mail Funnel Send Availability Checks, Hold Requests and Hire Notices and Changes Receive P/V replies and automatically update P/V status in each segment Send Text Message Alerts Send i-Cal automated calendar events Merge Data to RTF Documents in Word (Contracts, Proposals etc.) Create Checks/Export to QuickBooksfor check printing Export to Outlook Calendar (Gmail Calendar coming soon) Sync to PDA, iPhone, Blackberry, etc. Bookmarksto return easily to a job you were working on Send Event Reminders Sales Reports Network Multiple User Logins and Tracking

  7. Main Event Page and SegmentsAdd as many segments as needed for an event. (Each event must have at least one segment.) Main Event Page Seg 1 Seg 2 Seg 3

  8. PPL® Map

  9. Screen Shots: The Mini-List (brief overview of events)

  10. The Event Main Page

  11. The Segment

  12. The Sales Report

  13. Personnel and Vendor Assignment Wizard

  14. E-mail P/V Hires and Changes

  15. Create Checks (Screen 1)

  16. Create Checks(Screen 2)

  17. Send E-mail Reminders

  18. Search Page

  19. PPL® Server and Workstation Minimum Requirements For Local Install: • Processor: 1GHz • Memory: 512MB • Hard Disk: 500MB of free space • Compatible Operating Systems with minimum Service Pack • Vista Home Basic and above • Windows XP SP2 • Windows 2000 Pro SP4 • Windows 2000 Server SP4 • Windows Server 2003 SP1 Standard, Enterprise, or Datacenter editions • Windows Small Business Server 2003 SP1 • Other Requirements: • An internet connection and POP3-enabled e-mail address is required to send and receive e-mail hire notifications. Requires Microsoft Outlook to send other e-mails from PPL and for calendar exports. Microsoft Word is required to read merged documents. • Coming soon: E-mail export to Gmail and calendar export to Google Calendars. • PPL® Cloud version: Requires Remote Desktop Connection (included in Windows, available for Mac as a free download).

  20. Some well known industry leaders are using PPL®.  Here is what they are saying… Paul Creighton, Executive Vice-President, T. Skorman, Orlando, FL “… I'm convinced that PPL has the potential to revolutionize the entertainment agency business.  It is intuitive, comprehensive, and has the ability to fold in legacy contracts and reports.  And best of all, the efficiencies gained from PPL more than cover the costs."

  21. Maria Battaglia, Owner, Always Entertaining, Las Vegas, NV “PPL has moved our company forward by making us technologically advanced. With its automated text messaging that lets talent know there is a job waiting for them and its contract writing ease, PPL has made booking talent and communications with clients more efficient. It not only saves time, but keeps all information managed in one place, or job file. With talent headed in many directions at all hours of the day, PPL is great at keeping everybody current with the latest gig info. Integrating with QuickBooks is the next step for us. All in all, PPL is your one-stop shop ‘information download’ and has been a great addition to our company culture.”

  22. Dennis Smith, Band Leader, Party on the Moon, Atlanta, GA “One of the many benefits of using PPL is my increased ability to develop more and better relationships with my clients, and we know that those relationships are the key to success.”

  23. Van Vinikow, Leader, The String Beings String Quartet, Reno, NV “PPL allows me to hire string players quickly and efficiently. With PPL I have reduced the time spent hiring multiple string quartets by 50%! It was easy to learn, and now I can keep track of my personnel and gigs with a simple glance at my screen. PPL has freed me from hours upon hours on the phone and endless e-mailing. The simplicity and design is near genius. I am amazed at the amount of time I’ve saved and how my business runs smoother and more professionally. Bravo Jeffrey! And Bravo PPL!”

  24. Thank you for taking this quick tour of PPL® Software. There are many other features not touched on in this presentation. I designed this software, which I use everyday in my own business, Leep Entertainment, to be the easiest and most complete system possible. Join us now. Here’s to organization and efficiency, Jeffrey Leep www.ppleader.com info@ppleader.com (888) 637-6376