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Visual Management. Quick Review. What Comes to Mind When You See This?. Definition. Visual Management is the use of controls that will enable an individual to immediately recognize the standard and any deviation from it. Self Explaining Self Cleaning Self Regulating Self Improving.

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visual management

Visual Management

Quick Review

definition
Definition

Visual Management is the use of controls that will enable an individual to immediately recognize the standard and any deviation from it.

  • Self Explaining
  • Self Cleaning
  • Self Regulating
  • Self Improving
visual management4
Visual Management
  • Visual Management is used to ensure that:
    • There is nothing extra
    • The environment is immaculate, safe, and self-cleaning
    • Standards are easy to recognize and abnormal conditions are easier to correct
    • Performance and progress are readily apparent
    • Zero Defects is a reality!

In a visually managed workplace anyone will know the who, what, where, when, why and how of an area within 5 minutes

why visual management
Why Visual Management ?
  • Increase Safety
  • Enhance Quality
  • Reduce searching time
  • Increase job satisfaction
  • Eliminates many frustrations
  • Improve communication
six levels of visual management
Six Levels of Visual Management
  • Visual Control,
  • levels 3-6, prevent
  • defects and errors:
  • metrics/status board
  • error prevention boards
  • Andon lights

6.

Error-

Proof

(defect free)

5. Prevent defects

from moving on

in the process.

4. Warn of abnormalities

(built-in alarm).

  • Visual Displays,
  • levels 1 and 2,
  • share information:
  • signboards
  • demarcations
  • std instructions

Visual Control

3. Build standards into the workplace.

2. Share standards at the site.

Visual Display

1. Share information.

5S workplace organization:

Sort, Store, Systematic Cleaning, Standardize, Sustain

Workplace

organization

and

standardization.

how do we implement visual management
How Do We Implement Visual Management?
  • Start with the foundation
    • 5S (work place organization)
  • Build the second level
    • Visual Displays (communication)
  • Build the third level
    • Visual Controls (control the standard)
the 5s s are
The 5S’s Are:

Seiri - (Sort)

Seiton - (SimplifiedStorage)

Seiso - (Shine)

Seketsu - (Standardize)

Shitsuke - (Sustain)

A Set Of Agreements Made By The Natural Work Team

Concerning Work Place Organization

The agreements will govern work group operations.

the benefits of 5s
The Benefits Of 5S

5S provides a basis for being a world-class competitor and

the foundation for a disciplined approach to the workplace.

  • Safer working conditions
  • A cleaner and more organized work area.
  • Quality Improvement – a standard way to do things
  • Reduction in non-value added time.
  • Effective work practices and processes.
  • 5S visually demonstrates that change is happening.
  • It’s quick, makes an immediate positive impact, and can be fun.
  • 5S facilitates change towards a culture of continuous improvement.
review 5s levels of achievement

Cleanliness problem

areas are identified

and mess prevention

actions are in place.

Needed items can

be retrieved in 30

seconds with

minimum steps.

Potential problems

are identified and

countermeasures

documented.

Proven methods for

area arrangement

and practices are

shared and used.

Root causes are

eliminated and

improvement actions

include prevention.

LEVEL

5

Continuous

Improvement

LEVEL

4

Focus On

Reliability

Proven methods for

area arrangement

and practices are

used in the area.

Cleaning schedules

and responsibilities

are documented

and followed.

Minimal needed

items arranged in

manner based on

retrieval frequency.

Work area cleaning,

inspection, and

supply restocking

done daily.

Sources, frequency

of problems are

noted w/ root cause

& corrective action.

LEVEL

3

Make It

Visual

Initial cleaning is

done and mess

sources are known

and corrected.

Needed items are

outlined, dedicated

locations are labelled

in planned quantities.

Visual controls and

indicators are set

and marked for

work area.

Agreements on

labelling, quantities,

and controls are

documented.

Work group is

routinely checking

area to maintain

5-S agreements.

LEVEL

2

Focus On

Basics

Key area items

are marked to check

and required level of

performance noted.

Work group has

documented area

arrangement and

controls.

Necessary and un-

necessary items are

identified; those not

needed are gone.

Needed items are

safely stored and

organized according

to usage frequency.

Initial 5-S level

is established and

and is posted in

the area.

LEVEL

1

Just

Beginning

Work area methods

are not always

followed and are

not documented.

Needed and not

needed items are

mixed throughout

the area.

Key area items

checked are not

identified and are

unmarked.

Work area checks

are randomly done

and there is no

5-S measurement.

Items are randomly

placed throughout

the workplace.

Sorting

Simplifying

System Clean

Standardize

Sustaining

Review: 5S Levels Of Achievement

Then

by

Column

Implementation: First by Row

sorting
Sorting

Separate the necessary from the unnecessary.

  • Identify what is required to work a process or perform
  • a particular operation or task.
  • Remove unnecessary tools, equipment, files, binders, parts,
  • procedures, furniture, and other ‘stuff’ from the area.

Easing access to necessary items by eliminating the unnecessary.

simplified storage
Simplified Storage

Store It: Create a place for everything.

  • SIMPLFY -
  • Organize materials according to frequency of use.
  • Implement visual aids to improve communication.

A place for everything and everything in place.

shine systematic cleaning
Shine (Systematic Cleaning)

Perform daily cleaning and inspection of area

and equipment to determine status and need

for corrective and preventive action.

  • Decide how to make multiple-shift decisions.
  • Plan how to coordinate and communicate with other areas.
  • Identify key points to check to ensure proper performance.
  • Determine acceptable performance.
  • Determine corresponding visual indicators and controls.
  • Mark equipment and controls.
  • Establish ‘who and when’ cleaning plan.
  • Conduct daily cleaning and inspections.

A process developed and used by the team.

standardize
Standardize

Determining, sharing, and using the best

processes and methods.

  • Document present work area agreement and routine checks.
  • Share the standard method across similar work areas.
  • Document new standard methods as improvements are made.
  • Review standardization activities, logistics, and support.

Standardization serves to minimize variation and the effect of variation on quality and speed

sustain
Sustain

Keeping the gains and building further progress.

  • Determine the 5S level of achievement.
  • Perform routine checks.
  • Analyze results of routine checks.
  • Measure progress and plan for continuous improvement.
  • Review the planned activities of sustaining.

Pride in improvement, accomplishments, and the desire to do more.

a place for everything
A Place For Everything

At a glance: “Do I have the tools and equipment to do my job?”

no room for chaos
No Room For Chaos

Organizing the work station supports standard work.

six levels of the visual business
Six Levels Of The Visual Business
  • Visual Control,
  • levels 3-6, prevent
  • defects and errors:
  • metrics/status board
  • error prevention boards
  • Andon lights

6.

Error-

Proof

(defect free)

5. Prevent defects

from moving on

in the process.

4. Warn of abnormalities

(built-in alarm).

  • Visual Displays,
  • levels 1 and 2,
  • share information:
  • signboards
  • demarcations
  • std instructions

Visual Control

3. Build standards into the workplace.

2. Share standards at the site.

Visual Display

1. Share information.

5S workplace organization:

Sort, Store, Systematic Cleaning, Standardize, Sustain

Workplace

organization

and

standardization.

visual displays
Visual Displays
  • Visual displays share information and / or standards
    • Show how to do the job (standard, agreed-upon best practice).
    • Show how things are used.
    • Show where things are stored.
    • Show performance status.
    • Identify hazardous areas

Visual Displays Communicate

visual controls
Visual Controls
  • Visual Controls build standards into the workplace and warn,
    • stop or prevent abnormalities
    • Control inventory levels.
    • Indicate when people need help.
    • Mistake-proof the operation.

Visual Controls Control

types of visual displays and controls

stop

sign

A: Passively shares information by indicating or telling.

alarm

clock

B: Sends information by first catching attention.

speed

bump

C: Sends information and limits responses.

different-size

mail slots, etc

D: Ensures the right thing will happen.

Types Of Visual Displays and Controls

Examples :

visual management22

Visual Management

Quick Review