The eGOHS Application Process. SADD Application. “Every Life Counts – Strive for Zero Deaths and Injuries on Georgia Roads.”. Revised April 2010. Table of Contents. 2. SADD Students Against Destructive Decisions. SADD’s Mission
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“Every Life Counts – Strive for Zero Deaths and Injuries on Georgia Roads.”
Revised April 2010
Students Against Destructive Decisions
Originally, the mission of the Students Against Destructive Decisions (SADD) was to help young people say “No” to drinking and driving. Today, the mission has expanded. Students have told us that positive peer pressure; role models and other strategies can help them say “NO” to more than drinking and driving. That is why SADD has become a peer leadership organization dedicated to preventing destructive decisions, particularly underage drinking, other drug use, impaired driving, teen violence, teen depression and suicide.
SADD’s Mission Simply Stated is:
To provide students with the best prevention and intervention tools possible to deal with the issues of underage drinking, other drug use impaired driving and other destructive decisions.
In this training, you will learn how to apply for a SADD Grant with the Georgia Governor’s Office of Highway Safety using the eGOHS System.
Complete your contact information, but leave the Agency for last.
Click the Find Agency button and scroll through the list, select your school.
Make sure you include your email address and all areas with an asterisk*.
Your Agency Contact Information will show up in the Register Contact Section.
Your Username will automatically populate in the Confirm Registration Section.
Put a password in twice (2x).
Click the Confirm button.
After you have registered, an eGOHS Administrator will release your “Security Level”.
You will receive an email confirming that you are now able to use the eGOHS System. (This may take up to 24/48 hours.)
Using your eGOHS Username and Password, click Login.
Put in your Username and click the “Forgot Your Password?” link.
Complete Name and Email Address and SAVE.
An email will be generated, if not, contact the GOHS Help Desk.
Go to the Quick Links Section and click on “Edit Your Contact Information”.
First Time Applicants will have no activity here.
Click “Edit” and then change the information to be updated.
Click on “Change Password” to make the change there and then SAVE.
Using the drop down under Initiate an Application, Select SADD 2010 to create an Application.
Click on “Apply for a New Grant.
You will get a message that says, “Are you sure you want to apply for a new grant?”
Under Program Type/Sub-Type, use the pull down tab and select SADD.
Under Name, put the Name of your Program (“i.e. SPRITE”).
The information will appear at the bottom.
Go To Application Menu.
Do Not Use Person’s Name, Use Program Name
This is your main application screen.
Start from the left side and work your way to the right side.
Click on View Applicant Information link in the gray box under the Agency Information Section.
Note: the gray box gives you the Status of your application and the Due Date.
Delete Duplicate Proposals in Process (Applications) to avoid confusion.
Review Agency Information and make sure it is accurate.
Click the Edit button if changes need to be made.
Use from either direction (up or down) for Editing.
Make the necessary corrections: i.e. go to the Federal Employer I.D. Number (obtain your FEI# from the Bookkeeper) and change it to the correct number. (There should be 10 digits to your FEI Number.)
Save when completed.
Then scroll down this page section.
Agency Authorized Official (AO)
Highest level in Agency/Jurisdiction (i.e. Superintendent, Principal, etc.)
Able to review and Submit the Application
Sign off on claim forms (optional with Electronic Signatures)
Project Director (PD)
Agency Administrator / Project Director - App
Grant Administrator – Grant
Able to Create/Initiate: Application, MAR, Claims, Amendments and Submit MAR, Claims and Amendments
Financial Officer (FO)
Agency Staff / Fiscal Officer - App
Financial Officer – Grant
Able to Create Claims and work on them.
Alternate Signer (AO designee)
Able to View Application / Grant only (i.e. Assistant Principal)
Alternate will sign on behalf of the Authorized Official (AO)
AO, PD, FO and Alternate Signer cannot be the same person.
Add Or Edit (in top or bottom section)
Note: To Delete a Contact you must make them “Inactive”, Do Not Key Over a Contact.
Click in button of Contact to be removed from your application and click “Edit”.
Uncheck the “Active” box and Save.
You will get a message to verify if you want to “De-activate” the contact.
Click Ok and they will be removed from the application in this section.
Go to Application Menu.
Check the Contact to be remove their Access to the Application.
Click Delete and they will be completely removed from the Application.
Return to Application Menu.
You should have three names listed, more if you want additional members to have access to the application.
Agency Authorized Official (AO)
Agency Administrator (PD)
Agency Staff (FO)
2. Scroll up and click on Return to Previous Page or Click on Application Menu.
Click on the Control Access to the Application.
The (PD) Project Director will already be populated in the Application Contacts Section.
Go to the Assign Additional Access to the Application Section.
Use the pull down boxes to give access to the Financial Officer.
You may also give access to others here. The AO automatically has access.
The Project Director is given access when their security level is released.
After identifying the member for access (i.e. the Fiscal Officer), click the Grant this User Access button.
Notice in the Application Contacts Section, you will have both the Project Director and the Fiscal Officer.
Click on Application Menu.
Make sure you complete the Components Section, but DO NOT USE A PERSON’S NAME, use a name that identifies the Program.
Click on the Service Areas link.
When the screen refreshes it shows the County in the lower section.
Now click on the Representative Districts tab.
Download for the Representative Districts: Georgia Legislative and Congressional Districts by Local Government/County Government is located on the GOHS Website under Extras/Grants Section.
After you click Add the screen refreshes at the bottom.
Check for accuracy. Check the button to delete incorrect data.
Return to the Application Menu
Under the Application Forms, click on the first link: Application Project Information.
Key in the Project Title.
Key in the Project Summary and then Save.
Note: Spell out the Full Title.
Stopping and Starting Again
Note: As you complete the Application Forms, you will receive a green check, which indicates you have worked on and/or completed that task.
The black arrow points to the last place you worked.
Note: View PDF (Adobe Reader should be already installed on your computer to see this document, if not installed before opening.)
Detail Pages and Summary
The Budget for SADD Programs is: $2,000.00
Your application cannot exceed that amount, however,
please budget the entire amount.
You are now ready to work on the Cost Category Detail Section.
Click on + sign to expand the section.
The maximum SADD Budget is $2,000.
Please adjust to use the entire amount, avoid budgeting short (i.e. $1999.00 or $1989.20).
Click on Regular Operating Expenses to start.
Note: Budget should support completion of Activities on Milestone Report.
Complete the Description of the Item using the dropdown box to identify the items to be included in your budget.
If Other items are needed, use “Other” from the dropdown and specify on line 2.
After Saving, click Add to include more items.
Do Not Duplicate the previous years items (i.e. Digital Camera or Scanner).
Note: You must budget for one (1) GOHS Mandatory Conference.
Note, this Budget is over. The SADD Application will not allow you to submit an application over $2,000, you will need to adjust a category.
The Cost Category Summary automatically recalculates.
If you Click on View PDF, you will see the entire Budget.
An Error Symbol will be flagged if budget is over.
Click on the Cost Category Section to make corrections.
From the Application Menu, scroll down to the Errors button and click on it.
Note the Error Message regarding the Cost Category Summary.
Click on the Cost Category Summary Link to return to the section to be corrected.
Note: whenever you make adjustments to the Budget Items, make sure you return to the Cost Category Summary page and SAVE to Recalculate the Total Budget.
View PDF to check your work and then click Next.
Click on the View PDF button to read, review and print the Grant Terms and Conditions.
After Returning to the Application Menu, scroll down to Application PDF.
Click on Application PDF to download your completed application.
Review before submitting.
Grant Disclosure Form
GOHS Use Only, Do Not Use.
Don’t Forget Section
Finding Your Application (It doesn’t show up on your Task List Tree.).
If your Application Number is not under your Task Tree List, go to the Quick Links Section and click Search. Click on the Correct Application.
Agency Changes (several locations)
(1) Click on the View Applicant Information Link (in grey box) ,OR (2) Go to Quick Links and click on Agency Information to make the changes, OR (3) Click on the Agency Info tab.
View Agency Information (See page 17)
To make changes to the Agency Information, click Edit, change the data and Save.
Agency Contacts (See page 21)
To make changes to the Agency Information
To Add and Edit Contact Information
Change and Delete personnel handling the Application
Control Access the Application (from the Application Menu)
Give People Access to the Application (See page 26)
Assign Additional Access to the Application
Deleting an Agency Contact (See page 21)
De-active Contact from the Application
Delete Access to the Application
Print and Read your Grant Terms and Conditions. (See page 61)
Print and MAILCertification and Signature Page (in blue ink) (See page 64)
1 Original and 4 Copies of Signed Certification page to GOHS.
Georgia Governor’s Office of Highway Safety
One Park Tower, 34 Peachtree Street, Suite 800, Atlanta, GA 30303
2011 Application Deadline: May 28, 2010 on/or before 5:00 pm