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nVision Reporting. Finance Systems Training. Rohin Whitford Finance Business Solutions – User Support & Training. Slide Directory. Slide # Topic 3 Agenda 4 Our systems 5 NS Financials overview 6 What is nVision 9-14 Layouts & Scopes 15-19 Recommended reports

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Nvision reporting

nVision Reporting

Finance Systems Training

Rohin Whitford

Finance Business Solutions – User Support & Training


Nvision reporting

Slide Directory

Slide # Topic

3Agenda

4Our systems

5NS Financials overview

6What is nVision

9-14Layouts & Scopes

15-19Recommended reports

20-23Drill down options

26-31 Scheduling reports in NS Financials

34Further support & guidance


Agenda
Agenda

  • NS Financials Overview

  • What is nVision

  • Citrix Login

  • Layouts and Scopes

  • List of Recommended Reports

  • Drill Down Options

  • Saving & Printing Reports

  • Scheduling Reports within NS Financials

  • Help and Support


Our systems
Our Systems

Finance Portal

Student Administration

FIMS (Calumo)

NS Financials

General Ledger updates overnight

HRMS / Payroll

Management Reporting

n/Vision


Ns financials overview
NS Financials Overview

* No Commitment Control

eProcurement

Asset

Management *

Billing

Procurement

Card

Purchasing

General Ledger

Accounts

Receivable*

Expenses

Accounts

Payable

Expenditure

Budgeting Software

(monthly interface from PeopleSoft

Pre-encumbrance

Revenue

Debtors


What is nvision
What is nVision?

PS/nVision retrieves information from the NSF database and places it into a Microsoft Excel spreadsheet, in a form that helps you see the big picture, explore details, and make decisions.

You use familiar Excel commands to format and analyse the data.

With PS/nVision, you spend your time analysing results

rather than summarising data and entering it into

a spreadsheet.


Ps nvision login
PS/nVision Login

http://www.fin.unsw.edu.au/




Layouts and scopes1
Layouts and Scopes

  • Layout (or Instance)

    To specify the data you want to bring into Excel, you use a report layout. A report layout is an Excel spreadsheet used as a template to define how a report looks and the type of information that goes into the spreadsheet’s different cells. A layout does not contain data from the database. Rather, it specifies what data should be mapped directly into your report. Once a library of report layouts has been created, select an existing layout that best suits your needs. At UNSW Layouts are preset – you cannot create your own.

  • Scope

    A report scope allows you to create multiple instances of a report using a single report layout and report request. Using a scope, each report instance contains data specific to an individual field value, such as a business unit, department, account or project, or to a group of values, such as a tree node that summarises all sales departments. In this way, each report instance can share the same layout, while containing data unique to these field values. You might run three instances of an expense report that share the same layout but contain the details of one division each.



Scopes
Scopes

Scope is usually a project id or department




List of nvision reports
List of nVision Reports

  • F1 Standard Financial Statement (P&L)

  • F3 Financial Statement by Fund Group

  • F4 Trial Balance

  • F5 Full Year Financials Statement with Commitments

  • D2 Summary Financial Statement by Department

  • PrjStatS Projects Summary Report

  • PrjStatD Project Detailed Report

  • P1 Standard Project P&L

  • PCSUMLTD Project Summary- Life to Date

  • Res_Stat Research Statement

  • GLFS General Ledger Financial Statement

/


F1 financial statement
F1 Financial Statement

How much I have spent this year against my budget?

What I have spent on?



Trial balance
Trial Balance

How much I have spent on individual accounts?

What are the transactions?



Drill down options
Drill Down Options



Source
Source

Source – To identify the information (the following in red provide further drilldown options):

AM – Asset Management (Asset Management)

AP – Accounts Payable (AP Vouchers excl Procurement Cards or Procurement Card Transactions)

AR – Accounts Recievable(Billing Line Details)

BI –Billing Information (Billing Line Details)

PO – Purchase Orders (Purchase Order Details)

ZPA – Accrual Journal Lines (Accrual Journal Lines)

ZPC –Payroll Encumbrance (HRIS Payroll Encumbrance)

ZPY – Payroll Salary (HRIS Payroll Salary)

The following are some of the common Source Codes that does not provide further drilldown options

ALO – Allocation process

EOM – End of Month Journal (It can be either Actuals or Accruals)

GST – GST Adjustments

INT – Interest Distribution (System generated)

OLE – Online Encumbrance (Commit.) Entry Journal

ONL –Online Journal Entry

PRT – Payroll Tax (System generated)

SSJ – Spreadsheet Journal


Exercise
Exercise

  • F1_Std Financial Statement

COFA

Entertainment -

Sundry Other Revenue - YTD

Actual Journal Lines

Account by Period

Billing Line Details

AP excl Procurement Card

Procurement Card


Exercise1
Exercise

  • PrjStatS

COFA

PS19432 - Revenue

Billing Line Details

  • PrjStatD

PS19433

Non People Costs

Total Commitment



Nvision reporting

Reporting Console

First time users will need to select Preferences.

Ensure that the tick box labelled Enabled under the heading Process Request Notification is ticked.


Nvision reporting

Adding Reports to the Reporting Console

Ensure the Process Bookmarks radio button is selected as well as the type of process you are scheduling (in this case nVision Report)

Select the report you want to schedule.


Nvision reporting

Running a report from the Reporting Console

  • Select the date you’d like the report to run to

  • Choose email as the Type

  • Choose Excel as the format for the report

  • Select the scope for your report


Nvision reporting

Running a report from the Reporting Console

  • Choose a Scope

  • Enter the File Template

    • (if unsure copy)

  • Enter the Directory Name

    • (if unsure copy)

  • Enter your email address.


Nvision reporting

Running a report from the Reporting Console

Choose the date & time you want the report to run – run larger reports overnight so that it reduces the load on the systems during business hours


Important things to remember
Important things to Remember

Saving Reports

  • The report can be saved to client drive

  • Save any drill you also require – you cannot drill down on summary totals in your saved report files.


Important things to remember1
Important things to Remember

  • Information provided is up to the close of business of the previous day and may include some journals posted to the current day.

  • Beware when running LTD (Life To Date) reports in NS Financials – run them in Citrix instead.

    Reports may also be scheduled (preferably overnight) in NS Financials via the Reporting Console and delivered by email


Nvision reporting

Support & Guidance

  • Finance Website – Reporting

    • https://www.fin.unsw.edu.au/Reporting/Reporting.html

  • UNSW Finance Reporting Guide

    • https://www.fin.unsw.edu.au/files/Training/nVisionReports/Reporting_User_Guide.pdf

  • Faculty Finance Managers & Management Accountants

    • https://www.fin.unsw.edu.au/InformationCentre/WhoCanHelp.html#8

  • Online Training Tool

    • http://www.fin.unsw.edu.au/NSF_KnowledgeBase/OnlineTrainingTool.html

  • Quick Reference Guides

    • http://www.fin.unsw.edu.au/NSF_KnowledgeBase/QRG.html


  • Questions

    User Support & Training

    Questions?

    • Finance Website – Training

      • https://www.fin.unsw.edu.au/NSF_KnowledgeBase/FKB_Training.html

  • Training Enquiries

    • Rohin Whitford, Finance Trainer

    • Ext. 53550, Email fti@unsw.edu.au